Arkansas HR assistant employment contract template

Arkansas HR Assistant Employment Contract

This Arkansas HR Assistant Employment Contract ("Agreement") is made and entered into as of [Date] by and between [Company Name], a [State of Incorporation] corporation with its principal place of business at [Company Address, City, State, Zip Code] ("Employer"), and [Employee Name], residing at [Employee Address, City, State, Zip Code] ("Employee").

1. Employment

• Option A: The Employer hereby employs the Employee as a Full-Time HR Assistant, and the Employee hereby accepts such employment.
• Option B: The Employer hereby employs the Employee as an HR Assistant on a [Full-Time/Part-Time] basis, and the Employee hereby accepts such employment.

2. Job Duties

• The Employee's primary job duties shall include, but not be limited to:
  • Assistance with recruitment and onboarding processes.
  • Preparation of new hire paperwork in compliance with Arkansas and federal law.
  • Maintenance of employee records and files, ensuring confidentiality and compliance with Arkansas and federal law.
  • Processing of time and attendance records.
  • Payroll support.
  • Benefits administration, including coordination with Arkansas state health plans (if applicable).
  • Management of leave of absence requests, complying with Arkansas and federal leave requirements (e.g., FMLA).
  • Initial intake of employee relations issues.
  • Coordination of training and compliance programs.
  • Supporting workplace investigations.
  • Assistance with compliance reporting (e.g., EEO-1 data).
  • Preparation and distribution of HR-related communications and documentation.
  • Safeguarding confidential personnel and business information, consistent with Arkansas privacy laws.
• The Employee will perform other duties as assigned by the Employer.

3. Work Location

• Option A: The Employee's primary work location shall be [Company Address, City, State, Zip Code], Arkansas.
• Option B: The Employee's primary work location shall be [Company Address, City, State, Zip Code], Arkansas. The Employee's work arrangement is [On-Site/Hybrid/Remote]. Any remote work arrangement must comply with company policies and any applicable tax laws.
• The Employer will provide the Employee with necessary equipment (e.g., computer, phone) and access controls for HR information systems to perform the job duties in line with confidentiality mandates.

4. Employment Type and Work Hours

• The Employee's employment is full-time.
  • Standard work hours are 40 hours per week, Monday through Friday, [Start Time] to [End Time].
  • Overtime eligibility will be determined in accordance with Arkansas and federal wage and hour laws.
  • The Employee must accurately record all time worked.
  • The Employer will provide meal and rest breaks in accordance with Arkansas and federal laws (primarily following FLSA guidelines as Arkansas has limited specific break requirements).

5. Wages and Compensation

• Option A: The Employee's annual salary shall be [Dollar Amount], payable [Payment Frequency, e.g., bi-weekly, semi-monthly].
• Option B: The Employee's hourly rate shall be [Dollar Amount], payable [Payment Frequency, e.g., bi-weekly, semi-monthly].
  • Overtime will be paid at a rate of one and one-half (1.5) times the Employee's regular hourly rate for all hours worked over 40 in a workweek, as required by Arkansas and federal law.
  • The Employee authorizes standard payroll deductions as required by Arkansas and federal law, as well as any authorized deductions for employee benefits.
  • The Employee's compensation may be reviewed and adjusted at the Employer's discretion.

6. Employee Benefits

• The Employee will be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:
  • Health Insurance: [Coverage Details, e.g., Medical, Dental, Vision; Employer/Employee Contribution Split].
  • Retirement Plan: [401(k) details, or Arkansas State Retirement System details if applicable].
  • Paid Time Off: [Vacation Days, Sick Days]. Note: Arkansas law does not mandate paid leave, so this is per employer policy.
  • Holidays: [List of observed holidays]. Arkansas generally observes federal holidays as well as state-specific ones.
  • Unpaid Leave: The Employee is entitled to unpaid leave in accordance with applicable Arkansas and federal laws (e.g., FMLA).
  • Employee Assistance Program (EAP): [Details].
  • Professional Development: [Details on reimbursement for HR certifications (e.g., SHRM, PHR)].

7. Onboarding Requirements

• The Employee must complete the following onboarding requirements:
  • Completion of Form I-9 (Employment Eligibility Verification) in compliance with federal law.
  • Execution of the Employer's Confidentiality and Data Security Agreement.
  • Training on workplace harassment prevention, equal employment opportunity (EEO), and Arkansas-specific HR compliance topics.

8. Compliance with Laws and Regulations

• The Employee shall comply with all applicable federal and Arkansas state labor, employment, and HR regulations, including but not limited to:
  • Anti-discrimination laws covering categories protected by federal and Arkansas law.
  • Workplace safety regulations under Arkansas Workers' Compensation and Occupational Safety and Health laws.
  • Arkansas wage payment timing and minimum wage requirements.
  • All other applicable HR laws and regulations in Arkansas.

9. Reporting Structure

• The Employee will report directly to [Job Title of Supervisor].
• The Employee has access to senior management regarding confidential HR matters, as needed and with supervisor approval.
• The Employee will follow established protocols for escalating compliance concerns internally.

10. Outside Employment and Conflicts of Interest

The Employee shall not engage in any outside employment or activities that create a conflict of interest with the Employer.

11. Confidentiality, Data Privacy, and Record-Keeping

The Employee shall maintain the confidentiality of all confidential information of the Employer and its employees, in accordance with Arkansas Code requirements for businesses maintaining employee records.

12. Intellectual Property Ownership

All workplace documentation, policies, forms, or tools created by the Employee in the HR Assistant role are the exclusive property of the Employer.

13. Open Records Requests

The Employee shall handle open records requests in compliance with Arkansas's Freedom of Information Act (if applicable to the Employer).

14. At-Will Employment

The Employee's employment is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to any applicable laws.

15. Termination

• Option A: In the event of termination, the Employee must provide [Number] days' written notice to the Employer.
• Option B: In the event of resignation, the employee is requested to provide [Number] days' written notice.
• The Employer reserves the right to conduct an exit interview upon termination.
• The Employee must return all Employer property upon termination.

16. Final Pay

Upon termination, the Employee will receive final wages on the Employee's regularly scheduled payday following termination, as required by Arkansas law.

17. Anti-Harassment and Anti-Retaliation

The Employer maintains a strict anti-harassment and anti-retaliation policy. The Employee has a dual responsibility to report violations and to maintain impartiality and confidentiality during investigations.

18. Grievance Procedure

The Employer has established a process for addressing workplace grievances and reporting compliance concerns (whistleblower policy), as outlined in the Employee Handbook. The HR point of contact for such matters is [Name and Title].

19. Post-Termination Obligations

The Employee's obligations regarding confidentiality and non-disclosure of employee and company data shall survive the termination of employment for [Number] years.

20. Reference Provision

The Employer may provide references to prospective employers, consistent with Arkansas and federal law.

21. Electronic Signatures

This Agreement may be executed in counterparts and may be delivered by electronic transmission. Electronic signatures shall have the same force and effect as original signatures, in accordance with Arkansas’s e-signature laws.

22. Governing Law and Venue

• This Agreement shall be governed by and construed in accordance with the laws of the State of Arkansas, without regard to its conflict of laws principles. The venue for any dispute arising out of or relating to this Agreement shall be in [County] County, Arkansas.
• The Employer may require pre-litigation processes such as internal review, mediation, or arbitration if company policy dictates and is permissible under Arkansas law.

23. Acknowledgment

The Employee acknowledges having read and understood this Agreement, Arkansas HR laws, relevant company policies, and the requirement to complete all ongoing HR compliance training.

24. Background Check/Drug Screening

This offer is contingent upon the successful completion of a background check and/or drug screening in accordance with Arkansas and federal law. The HR assistant is expected to handle these matters according to proper protocols.

25. Workplace Accommodations

The Employer provides reasonable accommodations for employees and applicants under the Americans with Disabilities Act and corresponding Arkansas statutes. The HR Assistant will play a role in facilitating this process.

26. Equal Opportunity Employer

The Employer is an equal opportunity employer and makes all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic under applicable federal or Arkansas law.

27. Modification

This Agreement may be modified only by a written agreement signed by both parties. Only [Job Title, e.g., CEO, HR Director] is authorized to approve modifications.

28. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

29. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

30. Non-Solicitation

• Option A: The Employee agrees not to solicit employees of the Employer for a period of [Number] years following the termination of employment. This provision is limited to comply with Arkansas law regarding enforceability.
• Option B: This agreement contains no provision regarding non-solicitation.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Company Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative]

[Employee Name]

Signature: ____________________________

Date: ____________________________