Arkansas cleaning service contract template

Arkansas Cleaning Service Contract

This Arkansas Cleaning Service Contract ("Agreement") is made and entered into as of [Date] by and between:

• [Cleaning Service Provider's Full Legal Name/Business Name], with a physical address of [Cleaning Service Provider's Physical Address], phone number [Cleaning Service Provider's Phone Number], and email address [Cleaning Service Provider's Email Address] ("Service Provider"), and
• [Client's Full Legal Name/Business Name], with a physical address of [Client's Physical Address], phone number [Client's Phone Number], and email address [Client's Email Address] ("Client").

1. Scope of Cleaning Services:

• Option A: Residential Cleaning
  • The Service Provider will provide cleaning services at the Client's residential property located at [Property Address]. The cleaning services will include:
    • Dusting all surfaces
    • Sweeping and mopping floors
    • Vacuuming carpets and rugs
    • Cleaning bathrooms (toilets, showers, sinks)
    • Cleaning kitchen (countertops, sink, stovetop, microwave)
    • Emptying trash receptacles
• Option B: Commercial Cleaning
  • The Service Provider will provide cleaning services at the Client's commercial property located at [Property Address]. The cleaning services will include:
    • Dusting all surfaces
    • Sweeping and mopping floors
    • Vacuuming carpets and rugs
    • Cleaning restrooms
    • Cleaning breakrooms
    • Emptying trash receptacles
• Option C: Post-Construction Cleaning
  • The Service Provider will provide post-construction cleaning services at the property located at [Property Address]. The cleaning services will include:
    • Removal of construction debris
    • Dusting all surfaces
    • Sweeping and mopping floors
    • Vacuuming carpets and rugs
    • Window cleaning
• Option D: Customized Cleaning Services
  • The Service Provider will provide customized cleaning services as described in [Attached Exhibit A].

2. Deliverable Standards and Inspection:

• Option A: Client Acceptance
  • The Client will inspect the cleaning services upon completion. The Client will notify the Service Provider of any deficiencies within [Number] hours of completion. The Service Provider will correct any deficiencies to the Client's reasonable satisfaction.
• Option B: Pre-defined Standards
  • The Service Provider will adhere to the following cleanliness standards: [Detailed description of cleanliness standards]. Any areas failing to meet these standards will be re-cleaned at no additional charge.
• Option C: Arkansas Department of Health Standards
  • The Service Provider will adhere to sanitation requirements based on Arkansas Department of Health guidelines relevant to the services being provided.

3. Cleaning Supplies and Equipment:

• Option A: Service Provider Provides
  • The Service Provider will provide all necessary cleaning supplies and equipment.
• Option B: Client Provides
  • The Client will provide all necessary cleaning supplies and equipment. The Client will ensure that all supplies and equipment are in good working order.
• Option C: Shared Responsibility
  • The Service Provider will provide [List of supplies provided by Service Provider]. The Client will provide [List of supplies provided by Client].
  • Any hazardous substances used by the Service Provider will be handled in accordance with Arkansas and federal OSHA regulations.

4. Service Schedule and Access:

• Option A: Regular Schedule
  • The Service Provider will provide cleaning services on [Day(s) of the week] at [Time].
• Option B: On-Demand Schedule
  • The Client will request cleaning services as needed. The Service Provider will make commercially reasonable efforts to accommodate the Client's requests.
• Option C: Fixed Term Schedule
  • The Service Provider will provide services based on schedule outlined in [Attached Exhibit B].
  • Client must provide access to the property. The Service Provider will be provided with [Alarm Codes/Keys/Other Access Methods]. The Client is responsible for deactivating any alarms prior to the Service Provider's arrival.

5. Fees and Payment:

• Option A: Flat Rate
  • The Client will pay the Service Provider a flat rate of [Dollar Amount] per cleaning service.
• Option B: Hourly Rate
  • The Client will pay the Service Provider an hourly rate of [Dollar Amount] per hour.
• Option C: Per-Service Rate
  • The Client will pay the Service Provider a per-service rate as detailed in [Attached Exhibit C].
  • All fees are subject to applicable Arkansas sales/use tax.
  • Payment is due [Upon Completion/Monthly/Net 30]. Accepted payment methods are [Cash/Check/Credit Card/Other].
  • A late fee of [Dollar Amount or Percentage] will be charged for payments received more than [Number] days past the due date, referencing relevant Arkansas statutes.

6. Employment Law Compliance:

• The Service Provider will comply with all applicable employment laws, including proper worker classification, proof of workers' compensation (required for 3+ employees in Arkansas), and wage and hour laws.
• Option A: Background Checks
  • The Service Provider conducts background checks on all employees.
• Option B: No Background Checks
  • The Service Provider does not conduct background checks on all employees.

7. Licensing and Permits:

• The Service Provider holds all necessary Arkansas state and local business licenses, vendor permits, and required certifications to operate legally.

8. Insurance:

• The Service Provider maintains general liability insurance with minimum coverage limits of [Dollar Amount].
• Option A: Bond Coverage
  • The Service Provider maintains bond coverage in the amount of [Dollar Amount].
• Option B: No Bond Coverage
  • The Service Provider does not maintain bond coverage.

9. Property Damage and Injury:

• The Client must report any property damage, loss, theft, or personal injury attributable to the Service Provider or its personnel within [Number] days of occurrence. The Service Provider's liability is limited to [Dollar Amount or Specific Remedy]. All incidents will be documented in compliance with Arkansas law.

10. Confidentiality:

• The Service Provider will protect and not disclose Client information, keys, alarm codes, and confidential records.

11. Changes to Scope of Work:

• Any changes to the scope of work, extra task requests, rate renegotiation, or amendment of service frequency must be agreed upon in writing by both parties.

12. Termination:

• Either party may terminate this Agreement with [Number] days written notice, unless grounds exist for immediate termination for cause (e.g., repeated service failures, material breach, criminal behavior, or loss of required licensing/insurance). Final invoice payment and settlement of outstanding obligations are due upon termination.

13. Subcontracting:

• Option A: Subcontracting Allowed
  • The Service Provider may subcontract work, provided that all subcontractors comply with the same licensing, worker status, insurance, and confidentiality terms.
• Option B: No Subcontracting
  • The Service Provider may not subcontract any work under this Agreement.

14. Indemnification:

• The Service Provider will indemnify and hold harmless the Client from any damages, injuries, or claims arising out of the Service Provider's operations. The Client will provide safe working conditions and disclose any on-site hazards.

15. Compliance with Laws:

• The Service Provider will comply with all applicable local, county, and Arkansas state health, environmental, and waste disposal regulations.

16. Limitations of Liability:

• The Service Provider is not liable for pre-existing property damage, acts of God, or third-party claims.

17. Dispute Resolution:

• Any disputes arising under this Agreement will be resolved through good faith negotiation, mediation before litigation (with reference to Arkansas rules for alternative dispute resolution), choice of venue (exclusive Arkansas courts and applicable Arkansas law), and waiver of jury trial if desired.

18. Entire Agreement:

• This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

19. Severability:

• If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions will remain in full force and effect.

20. Assignment:

• Option A: Assignment Allowed
  • Either party may assign their rights and obligations under this Agreement with the written consent of the other party.
• Option B: No Assignment
  • Neither party may assign their rights and obligations under this Agreement without the written consent of the other party.

21. Communication:

• Routine notifications, cancellations, or changes will be communicated via [Email/Phone/Mail]. Written notice under Arkansas contract law will be deemed sufficient if sent via [Mail/Email].

22. Non-Discrimination:

• Both parties assure non-discrimination and compliance with any Arkansas fair hiring or access laws.

23. Arkansas Consumer Protections:

• All terms, rates, and cancellation rights are clearly disclosed to satisfy Arkansas Deceptive Trade Practices Act standards. Client confirms they are an [Individual/Business Entity].

24. Service Logs:

• The Service Provider will maintain service logs, work orders, or proof of completion as may be required by Arkansas regulatory inspection or for Client verification.

25. Custom Provisions:

• [Include any custom provisions specific to the property, facility, or industry setting, such as handling medical settings with HIPAA obligations, school environments with background check mandates, or sensitive biological hazard protocols.]

26. COVID-19 Protocols:

• The Service Provider will adhere to all applicable COVID-19 or other infectious disease protocols as required by Arkansas or local public health orders, including PPE requirements, Client reporting of exposure, and notification or rescheduling procedures if provider staff are sick.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Cleaning Service Provider's Signature]

[Cleaning Service Provider's Printed Name]

[Client's Signature]

[Client's Printed Name]