Arizona accountant employment contract template

Arizona Accountant Employment Contract

This Arizona Accountant Employment Contract (the “Agreement”) is made and entered into as of [Date] by and between [Employer Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position

• Option A: Accountant (Staff Accountant)
• Option B: Accountant (Senior Accountant)
• Option C: Accountant (CPA-required role)

Employee is hired as an Accountant and will report to [Supervisor Name], [Supervisor Title]. The position involves interactions with HR, finance, legal, and operations. Primary work location is [Employer Address].

2. Job Duties

• Option A: Preparation and analysis of financial statements.
• Option B: Maintenance and reconciliation of general ledger accounts.
• Option C: Oversight of accounts payable/receivable.
• Option D: Payroll processing.
• Option E: Debt collection.
• Option F: Tax return preparation and filing (federal, Arizona state, city).
• Option G: Month-end and year-end closings.
• Option H: Account auditing.
• Option I: Budgeting, forecasting, and cost accounting.
• Option J: Compliance monitoring and internal controls.
• Option K: Direct involvement with external audits/Arizona Department of Revenue communications.

Further duties include secure document handling and adherence to internal controls.

3. Qualifications

• Option A: Arizona CPA license (required/preferred).
• Option B: Knowledge of Arizona tax code.
• Option C: Experience with accounting software (QuickBooks, Sage, NetSuite).

Employee must maintain CPE requirements as per Arizona Board of Accountancy rules.

4. Remote Work

• Option A: No remote work.
• Option B: Hybrid work arrangement: [Number] days remote per week.
• Option C: Fully remote.

If remote work is permitted, Employer will provide necessary technology and equipment, ensuring secure access to financial systems. Remote work is subject to Arizona workplace requirements.

5. Employment Type and Hours

• Option A: Full-time employment.
• Option B: Part-time employment ([Number] hours per week).

Working hours are [Start Time] to [End Time], Monday through Friday, subject to Arizona-mandated meal/rest break policies. Timekeeping protocols will be as instructed by Employer. Overtime eligibility will be determined according to Arizona wage and hour law.

6. Compensation

• Option A: Annual salary of [Salary Amount].
• Option B: Hourly wage of [Hourly Rate].

Payment frequency is [Payment Frequency]. Overtime will be paid as required by Arizona law. Employee is classified as [Exempt/Non-Exempt].

7. Accounting Specific Incentives

• Option A: Year-end bonus based on performance.
• Option B: CPA license renewal stipend: [Amount].
• Option C: Performance incentives for regulatory compliance: [Details].

8. Benefits

• Health, dental, and vision insurance.
• Arizona-specific short-term and long-term disability (if offered).
• Employer contribution to retirement plans or 401(k).
• Arizona Paid Sick Time accrual per the Arizona Fair Wages and Healthy Families Act.
• Paid holidays: [List of Arizona-recognized Holidays].
• PTO: [PTO Structure].
• Parental/maternity leave.
• Jury duty leave.
• Bereavement leave.
• CPE and certification reimbursement: [Details].
• Professional membership dues (AICPA, Arizona Society of CPAs).
• Travel reimbursement guidelines.
• Employee assistance programs tailored for financial professionals.

9. Confidentiality

Employee agrees to maintain the confidentiality of client and corporate financial information, Arizona tax return data, and proprietary accounting methods. Obligations survive termination. Procedures for secure document retention and destruction are in place per Arizona and federal law.

10. Intellectual Property

Employer retains ownership of any custom financial models, templates, or process documentation created during employment.

11. Conflict of Interest

Employee must disclose any personal or familial financial interests in client or vendor entities. Restrictions on outside accounting jobs or independent tax preparation apply, subject to Arizona Board of Accountancy rules.

12. Professional Ethics and Compliance

Employee must adhere to the AICPA Code of Ethics, Arizona Board of Accountancy regulations, and relevant provisions of Sarbanes-Oxley and Dodd-Frank (if applicable). Compliance with changing Arizona state statutes is mandatory.

13. Fraud Prevention and Reporting

Employee is obligated to protect against fraud, embezzlement, financial misrepresentation, and unethical conduct. Mandatory reporting within the company and to relevant Arizona agencies is required if criminal or regulatory violations are discovered.

14. Document Retention

Minimum retention periods for Arizona business records, tax filings, and payroll ledgers are in place per Arizona state law and IRS requirements.

15. Non-Compete/Non-Solicitation (Optional)

• Option A: No non-compete or non-solicitation agreement.
• Option B: Employee agrees not to compete with Employer or solicit its clients for a period of [Number] years following termination within [Geographic Area].

This clause is subject to Arizona law.

16. At-Will Employment

Employment is at-will, as recognized under Arizona law. Employer or Employee may terminate employment at any time, with or without cause.

17. Termination

Employee must provide [Number] days' written notice for voluntary resignation. Employer may terminate employment for cause, including accounting fraud, ethics breaches, or regulatory noncompliance, with immediate dismissal. Final pay will be calculated and delivered per Arizona wage payment statutes. All employer property must be returned.

18. Dispute Resolution

Disputes will be resolved through internal resolution, then mediation or arbitration per Arizona Revised Statutes. Choice-of-law and venue are designated as Arizona courts.

19. Workers' Compensation and Safety

Employee is covered by Arizona Workers’ Compensation. Employer maintains workplace safety policies per the Arizona Division of Occupational Safety and Health.

20. Anti-Discrimination

Employer prohibits discrimination based on race, color, religion, sex, pregnancy, gender identity, age, disability, marital status, and national origin, as protected under Arizona law.

21. Signatures

____________________________
[Employer Name]

By: ____________________________
[Employer Representative Name]
[Employer Representative Title]

Date: ____________________________

____________________________
[Employee Name]

Date: ____________________________

22. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

23. Amendments

This Agreement may be amended only by a written instrument signed by both parties.

24. Acknowledgment

Employee acknowledges receipt of the employee handbook and specific Arizona accounting policies.

25. Ethics Concerns

Contact information for the Arizona Board of Accountancy or internal compliance officer is available for confidential ethics or regulatory concerns.