Arizona HR generalist employment contract template

Arizona HR Generalist Employment Agreement

This Arizona HR Generalist Employment Agreement (the “Agreement”) is made and effective as of [Date], by and between [Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

Position

Option A: HR Generalist

• Employee is hired as a full-time HR Generalist and will report to [Reporting Manager Title].
• The Employee will be responsible for the following duties: employee onboarding and offboarding, administering employee records, benefits administration for health, dental, vision, FMLA management, payroll processing and coordination, support for employee relations, policy and handbook updates, compliance audits, workplace investigations, leave and ADA accommodations, EEO tracking, recruitment support, background and E-Verify checks, maintaining compliance with Arizona legal requirements such as the Arizona Employment Protection Act, recordkeeping timelines, drug testing program administration (if any, with reference to Arizona’s medicinal marijuana and drug-free workplace rules), administering PTO per company policy and Arizona sick leave statutes, and workplace safety program involvement per Arizona Occupational Safety and Health Act (ADOSH).

Option B: Modified Job Description

• Employee is hired as a full-time HR Generalist and will report to [Reporting Manager Title].
• The Employee will be responsible for the duties outlined in Exhibit A, attached hereto.

Work Location

Option A: In-Office

• The primary work location will be at [Employer Address] in [City/County], Arizona.

Option B: Hybrid

• The primary work location will be at [Employer Address] in [City/County], Arizona, but the Employee may be eligible for hybrid work arrangements as per the Employer’s Remote Work Policy.

Option C: Remote

• The primary work location will be remote within the State of Arizona, with occasional travel to [Employer Address]. Employee is responsible for maintaining a suitable work environment in compliance with Arizona wage and hour laws if performing non-exempt tasks.

Employment Classification and Hours

Option A: Exempt

• Employee’s position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) and Arizona law.
• The standard work hours are [Number] hours per week, Monday through Friday, from [Start Time] to [End Time].

Option B: Non-Exempt

• Employee’s position is classified as non-exempt from overtime under the Fair Labor Standards Act (FLSA) and Arizona law.
• The standard work hours are [Number] hours per week, Monday through Friday, from [Start Time] to [End Time]. Overtime will be paid at one and one-half times the regular hourly rate for all hours worked over 40 in a workweek.
• Meal and rest periods will be provided in accordance with Arizona law and Employer policy.

Option C: Attendance

• Employee is expected to maintain regular attendance and punctuality. Any absence must be reported to [Reporting Manager Title] as soon as reasonably practicable.

Compensation

Option A: Salary

• Employer shall pay Employee an annual salary of [Dollar Amount], payable in [Frequency, e.g., bi-weekly] installments, subject to standard payroll deductions.

Option B: Hourly Wage

• Employer shall pay Employee an hourly wage of [Dollar Amount], payable in [Frequency, e.g., bi-weekly] installments, subject to standard payroll deductions.

Option C: Bonus

• Employee may be eligible for a performance-based bonus, as determined by Employer in its sole discretion. The terms and conditions of any bonus will be outlined in a separate document.

Option D: Merit Increase

• Employee is eligible to be considered for an annual merit increase based on performance and company profitability as determined by the company in its sole discretion.

Benefits

Option A: Standard Benefits

• Employee will be eligible for Employer’s standard benefits package, including health, dental, and vision insurance, life and disability insurance, and a 401(k) plan, subject to the terms and conditions of those plans. Detailed descriptions of these benefits are available in the Employee Handbook.

Option B: Paid Time Off

• Employee will accrue paid time off (PTO) in accordance with Employer's PTO policy, which is compliant with Arizona’s Fair Wages and Healthy Families Act for earned paid sick time.
• Employee is also eligible for [Number] paid company holidays per year, as designated by the Employer.

Option C: Professional Development

• Employer may provide reimbursement for HR professional development, conferences, and training, subject to budget availability and pre-approval by [Reporting Manager Title].

Confidentiality

• Employee acknowledges that they will have access to confidential information, including personnel files, business operations, salary data, medical/religious accommodation records, I-9 and background check information.
• Employee agrees to maintain the confidentiality of such information and to use it only for legitimate business purposes.

Non-Discrimination and Anti-Harassment

• Employer is an equal opportunity employer and prohibits discrimination and harassment based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or any other characteristic protected by federal or Arizona law, including the Arizona Civil Rights Act.
• Employee is expected to uphold this policy and report any incidents of discrimination or harassment to [Designated Contact Person].

Conflict of Interest

• Employee agrees to disclose any outside HR consulting or side employment that may create a conflict of interest with their duties at Employer.

Intellectual Property

• All intellectual property and work product created by Employee on behalf of Employer, including HR documentation, policies, and employee communications, shall be the sole property of Employer.

At-Will Employment

• Employee’s employment is at-will, meaning that either Employer or Employee may terminate the employment relationship at any time, with or without cause or notice, subject to Arizona law. This Agreement does not constitute a guarantee of continued employment.

Termination

Option A: Resignation

• Employee must provide [Number] days’ written notice of resignation to Employer.

Option B: Involuntary Termination

• Employer may terminate Employee’s employment at any time, with or without cause or notice, subject to Arizona law.
• Final paycheck will be provided in accordance with Arizona Revised Statutes § 23-353.

Option C: Return of Property

• Upon termination, Employee must return all company property, including laptops, mobile phones, and any confidential information.

Compliance with Laws

• Employee agrees to comply with all applicable federal and Arizona laws and regulations, including but not limited to EEOC, FLSA, FMLA, COBRA, Arizona labor regulations, and OSHA.
• Employee will attend required annual HR-related training, such as harassment prevention.

Non-Solicitation and Non-Disparagement

• Employee agrees not to solicit Employer’s employees or customers during employment and for a period of [Number] months following termination.
• Employee agrees not to disparage Employer or its employees, officers, or directors, either during or after employment.

Dispute Resolution

• Any dispute arising out of or relating to this Agreement shall be resolved through initial internal review, then mediation, and then binding arbitration or litigation in Arizona courts, as determined by the employer. Arizona law shall govern.

Acknowledgment

• Employee acknowledges that they have received and reviewed Employer’s workplace posters, safety training materials, and information regarding Arizona worker’s compensation coverage.

Anti-Retaliation

• Employer prohibits retaliation against employees who report violations of law or company policy.

HR Information Systems

• Employee acknowledges that they will have access to HR information systems and agrees to comply with Employer’s data protection and privacy policies.

Entire Agreement

• This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter hereof.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

Signature: ____________________________

Date: ____________________________

Notary (Optional)

State of Arizona

County of [County Name]

On this [Day] day of [Month], [Year], before me, [Notary Public Name], the undersigned, a Notary Public in and for said State, personally appeared [Employer Representative Name] and [Employee Full Legal Name], personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

Witness my hand and official seal.

____________________________

Notary Public

My Commission Expires: ____________________________