Arizona office manager employment contract template

Full-Time Office Manager Employment Agreement – Arizona

This Full-Time Office Manager Employment Agreement ("Agreement") is made and entered into as of [Date], by and between [Employer Full Legal Name], a [State of Formation, e.g., Arizona] [Business Entity Type, e.g., Corporation], with its principal place of business at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

Employer's Contact Information: [Employer Phone Number], [Employer Email Address]
Employee's Contact Information: [Employee Phone Number], [Employee Email Address]

1. Employment

    • Employee is hereby employed by Employer as a full-time Office Manager in the State of Arizona.

    • Worksite Location:

        • Option A: The Employee's primary worksite will be located at [Exact Address of Office].

        • Option B: The Employee's primary worksite will be at various locations within Arizona, as directed by the Employer.

    • Work Arrangement:

        • Option A: The Employee is expected to be present in the office for all regular working hours.

        • Option B: The Employee may be permitted to work remotely [Number] days per week, as agreed upon with their supervisor. Any remote work is subject to Employer's Remote Work Policy.

2. Job Description

    • The Employee's primary responsibilities include, but are not limited to:

        • Administrative Supervision: Overseeing office staff and delegating tasks.

        • Office Supply Procurement and Inventory Management: Ordering, stocking, and managing office supplies.

        • Vendor and Contract Administration: Managing relationships with vendors and administering contracts.

        • Scheduling and Calendar Management for Executives: Scheduling appointments, meetings, and travel arrangements.

        • Facilities Coordination and Maintenance: Coordinating office maintenance and repairs.

        • Managing Records Retention and Compliance: Maintaining records in accordance with Arizona law and company policy. (If applicable)

        • HR Support Functions: Assisting with onboarding, timekeeping oversight, payroll assistance, and benefit administration.

        • Policy Enforcement: Enforcing company policies and procedures.

        • Event Planning: Planning and coordinating company events.

        • OSHA and Arizona Workplace Safety Regulation Compliance: Ensuring compliance with safety regulations.

        • Managing Confidential Business Documents: Maintaining the confidentiality of sensitive information.

        • IT and Communication Systems Coordination: Coordinating with IT support and managing communication systems.

        • Company Point-of-Contact: Serving as a point of contact for visitors, vendors, and staff.

3. Reporting

    • The Employee will report directly to:

        • Option A: [Name of Supervisor], [Supervisor Title].

        • Option B: A committee comprised of [List of Committee Members and Titles].

    • Authority Level:

        • Option A: The Employee has the authority to approve expenditures up to [Dollar Amount].

        • Option B: The Employee requires pre-approval from [Supervisor Name/Title] for all expenditures.

4. Work Schedule

    • Full-Time Status: This is a full-time position as defined under Arizona law, requiring a minimum of 30 hours per week.

    • Regular Working Hours: The Employee's regular working hours will be from [Start Time] to [End Time], [Days of the Week].

    • Break Schedules:

        • The Employee is entitled to a [Number] minute unpaid lunch break and [Number] minute paid breaks per [Number] hour shift, in accordance with Arizona law.

    • Overtime Policy:

        • Overtime will be paid at a rate of one and one-half times the Employee's regular rate of pay for all hours worked in excess of 40 hours in a workweek, as required by the Fair Labor Standards Act (FLSA) and Arizona law. The current Arizona minimum wage is [Dollar Amount] per hour (as of 2024, subject to change).

        • All overtime work must be pre-approved by [Supervisor Name/Title].

    • Time Off:

        • Requests for time off must be submitted to [Supervisor Name/Title] at least [Number] days in advance.

5. Compensation

    • Salary/Wage:

        • Option A: The Employee will receive an annual salary of [Dollar Amount], payable [Pay Frequency, e.g., bi-weekly].

        • Option B: The Employee will be paid an hourly wage of [Dollar Amount], payable [Pay Frequency, e.g., bi-weekly].

    • Method of Payment:

        • Option A: Direct Deposit.

        • Option B: Paper Check.

    • Performance Bonus/Incentives:

        • Option A: The Employee is eligible for a performance bonus based on [Performance Criteria], with a potential bonus amount of [Dollar Amount or Percentage].

        • Option B: The Employee is not eligible for a performance bonus.

    • Wage Statements:

        • The Employer will provide the Employee with a wage statement in compliance with Arizona law.

6. Benefits

    • Health Insurance: The Employee is eligible for health insurance coverage as per the Employer's health insurance plan, effective [Date].

    • Dental Insurance: The Employee is eligible for dental insurance coverage as per the Employer's dental insurance plan, effective [Date].

    • Vision Insurance: The Employee is eligible for vision insurance coverage as per the Employer's vision insurance plan, effective [Date].

    • 401(k) Retirement Plan: The Employee is eligible to participate in the Employer's 401(k) retirement plan, effective [Date].

    • Disability Insurance:

        • Short-Term Disability: The Employee is covered by short-term disability insurance as per Arizona law.

        • Long-Term Disability: The Employee may elect to participate in the Employer’s long-term disability plan, subject to plan terms.

    • Arizona Paid Sick Leave: The Employee will accrue paid sick leave in accordance with the Arizona Fair Wages and Healthy Families Act, at a rate of at least 1 hour for every 30 hours worked.

    • Paid Time Off (PTO) / Vacation: The Employee will accrue [Number] days of PTO per year.

    • Holidays: The Employee will be entitled to [List of Holidays] as paid holidays.

    • Other Benefits:

        • Option A: The Employee will receive a commuter stipend of [Dollar Amount] per month.

        • Option B: The Employer will pay for the Employee’s professional membership dues to [Professional Organization].

7. Leave Policies

    • FMLA: The Employee is eligible for leave under the Family and Medical Leave Act (FMLA) in accordance with federal law, after meeting the eligibility requirements.

    • Arizona Leave: The Employer will comply with all applicable Arizona laws regarding leave, including paid sick leave and any other legally mandated leave.

8. Confidentiality

    • The Employee acknowledges that during the course of employment, they will have access to confidential information, including but not limited to:

        • Company proprietary information.

        • Employee data.

        • Client/vendor information.

        • Business records.

        • Company passwords and access codes.

        • Sensitive financial data.

    • The Employee agrees to hold all such information in strict confidence and not to disclose it to any third party, both during and after the term of employment. This confidentiality obligation survives termination of this agreement as required by Arizona law.

9. Data Security and Intellectual Property

    • Data Security: The Employee will adhere to the Employer's data security policies and access management standards.

    • Intellectual Property: Any workplace management processes, manuals, training materials, spreadsheets, or related documents created in the course of employment are the property of the Employer.

10. Company Policies

    • The Employee agrees to adhere to all company policies, including the Employee Handbook, Code of Conduct, Anti-Harassment, and Anti-Discrimination policies.

    • The Employer prohibits discrimination and harassment based on race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, sexual orientation, gender identity, veteran status, or any other protected characteristic under federal or Arizona law.

11. Termination

    • Employment At-Will: This is an "at-will" employment relationship, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause, subject to the notice provisions below.

    • Termination Procedures:

        • The Employee must provide the Employer with [Number] weeks' written notice of resignation.

        • The Employer may terminate the Employee's employment for cause, including but not limited to misconduct, poor performance, or violation of company policies.

        • Upon termination, the Employer will deliver the Employee’s final wages in accordance with Arizona law, no later than the next regular payday.

        • The Employee must return all company property, keys, and data access credentials upon termination.

12. Non-Competition and Non-Solicitation

    • Non-Competition: The Employee agrees that during the term of employment and for a period of [Number] months following termination of employment, the Employee will not engage in any business that competes with the Employer within a [Geographic Radius] mile radius of the Employer's primary place of business, to the extent that such restriction is reasonable in time, geographic scope, and necessary for the protection of the Employer’s legitimate business interests as viewed under Arizona law.

    • Non-Solicitation: The Employee agrees that during the term of employment and for a period of [Number] months following termination of employment, the Employee will not solicit any employees, clients, or vendors of the Employer.

13. Disciplinary Action

    • The Employer may take disciplinary action against the Employee for any violation of company policies or unsatisfactory performance.

    • The Employer may utilize a progressive discipline policy, which may include verbal warnings, written warnings, suspension, and termination.

14. Workplace Safety

    • The Employee will comply with all applicable Arizona occupational health and safety regulations, report any workplace hazards or injuries, and maintain a safe and secure office environment.

    • The Employer maintains workers’ compensation insurance coverage for workplace injuries as per Arizona law.

15. Dispute Resolution

    • The parties agree to first attempt to resolve any disputes arising out of or relating to this Agreement through internal complaint handling procedures. If those procedures are unsuccessful, the parties agree to mediate in Arizona, before resorting to arbitration or litigation. This Agreement shall be governed by and construed in accordance with the laws of the State of Arizona, and venue shall be in [County Name] County, Arizona.

16. Notices

    • Any notice required or permitted under this Agreement shall be in writing and shall be deemed to have been duly given when delivered personally or sent by certified mail, return receipt requested, to the addresses set forth above.

17. Acknowledgments

    • The Employee acknowledges receipt of the Employer's Employee Handbook, Privacy Policies, Technology Use Policies, and Arizona-mandated notices, including E-Verify participation and right-to-work information.

18. Optional Provisions

    • Background Check: The Employee understands that this offer of employment is contingent upon satisfactory completion of a background check, in compliance with Arizona law.

19. Miscellaneous

    • Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

    • Amendment: This Agreement may be amended only by a written instrument signed by both parties.

    • Entire Agreement: This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Full Legal Name]
By: [Employer Representative Name]
Title: [Employer Representative Title]

____________________________
[Employee Full Legal Name]