Alabama HR assistant employment contract template

Alabama HR Assistant Employment Agreement

This Full-Time Alabama HR Assistant Employment Agreement is made and entered into as of [Date] by and between [Company Name], a company organized and existing under the laws of the State of Alabama, with its principal place of business at [Company Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

Role and Responsibilities:

• Option A: Human Resources Assistant

  • Supporting recruitment and onboarding processes.
  • Maintaining personnel records in compliance with Alabama and federal law.
  • Preparing and processing HR-related documentation (e.g., offer letters, termination paperwork).
  • Assisting with payroll submissions, timekeeping, and related tasks.
  • Benefits administration support, including enrollment and claims assistance.
  • Compliance tracking for employment eligibility (I-9 and E-Verify).
  • Tracking state and federal training and posting requirements.
  • Supporting employee relations case documentation.
  • Participating in policy implementation.
  • Internal communication distribution.
  • Scheduling mandatory safety and harassment trainings.
  • Acting as a confidential point of contact for HR inquiries.
  • Using [HR Information System Name, if applicable] or other relevant HR information systems.
  • Maintaining and providing required HR reports to internal and external parties.
  • Supporting FMLA documentation as it applies to eligible employers.

• Option B: [Customize the role and responsibilities to fit the specific requirements]

Reporting:

• Option A: Employee will report directly to the [HR Manager Name], HR Manager.

• Option B: Employee will report directly to the [Director of HR Name], Director of HR.

• Option C: [Customize the reporting structure]

Work Location and Arrangement:

• Option A: The primary work location is [Company Address].

• Option B: This position [is/is not] eligible for a flexible or hybrid work arrangement, subject to Employer's policies and procedures. Secure record handling is required per Alabama privacy laws. Details: [Specify Details, if applicable].

At-Will Employment:

• Option A: Employment with Employer is at-will. This means that either Employer or Employee may terminate the employment relationship at any time, with or without cause or notice, except as prohibited by law.

• Option B: [Include any deviations or additional clarifications regarding at-will employment, if any]

Work Hours and Schedule:

• Option A: Standard work hours are [Number] hours per week. Work schedule: [Schedule, e.g., Monday-Friday, 8:00 AM - 5:00 PM]. Required attendance at key company meetings and events, including HR compliance events, is expected.

• Option B: [Customize work hours and schedule details]

Overtime:

• Option A: Employee is [Exempt/Non-Exempt] from overtime pay pursuant to the Fair Labor Standards Act (FLSA). If non-exempt, overtime will be paid at a rate of one and one-half times the regular rate of pay for all hours worked over 40 in a workweek. All overtime must be pre-approved by [Manager Name/Position]. Alabama law does not have state-specific overtime rules beyond federal law.

• Option B: [Customize overtime policies]

Compensation:

• Option A: Salary/Hourly Rate: Employee will be compensated at a rate of [Amount] per [Year/Hour].

  • Pay Frequency: [Biweekly/Semi-Monthly].
  • Method of Wage Payment: [Direct Deposit/Paper Check].
  • Pay Stub Delivery: Pay stubs will be delivered [electronically/physically].
  • Bonus Eligibility: Employee [is/is not] eligible for a bonus or merit incentive tied to HR performance metrics. Details: [Specify Details, if applicable].

• Option B: [Customize compensation details]

Benefits:

• Option A: Employee is eligible for the following benefits, subject to the terms and conditions of the applicable plans:

  • Group Health Insurance: [Describe Coverage]
  • Dental Insurance: [Describe Coverage]
  • Vision Insurance: [Describe Coverage]
  • Retirement Plan: [401(k) or other, specify details]
  • Paid Time Off (PTO): [Specify Accrual Rate and Policy]
  • Company Holidays: [List Observed Holidays]
  • Sick Leave: [Specify Accrual Rate and Policy] (Alabama does not mandate state sick leave.)
  • FMLA/Leave-of-Absence: Subject to eligibility requirements.

• Option B: [Customize benefits package]

Compliance:

• Anti-Discrimination and Equal Employment Opportunity: Employer is an equal opportunity employer and complies with all applicable federal and Alabama anti-discrimination laws, including Title VII, ADEA, ADA, and the Alabama Age Discrimination in Employment Act.

• E-Verify: Employer participates in E-Verify and will use it to confirm employment eligibility for all new hires, as required by Alabama law.

• Workers' Compensation Insurance: Employer maintains workers' compensation insurance coverage as required by the Alabama Workers' Compensation Act. Employee is responsible for reporting any work-related accident or injury to [Contact Person/Department] immediately.

Confidentiality:

• Option A: Employee acknowledges that they will have access to sensitive HR information, including employee personal data, disciplinary matters, and medical documentation. Employee agrees to maintain the confidentiality of this information and to not disclose it to any unauthorized persons. Improper handling or discussing HR files is strictly prohibited. Records management practices will comply with Alabama requirements for personnel file retention and destruction.

• Option B: [Customize confidentiality provisions]

Company Property:

• Option A: Employee may be issued company property, including laptops, access cards, and login credentials. All company property must be returned to Employer upon termination of employment. Sensitive printouts must be securely disposed of.

• Option B: [Customize company property provisions]

Outside Activities:

• Option A: Employee agrees not to engage in any external employment or consulting that would create a conflict of interest with Employer, especially involving access to sensitive personnel/compliance data.

• Option B: [Customize provisions regarding outside activities]

Social Media and Communication:

• Option A: Employee's use of social media and other communication channels must comply with Employer's social media policy. [Specifically mention if representing HR externally].

• Option B: [Customize social media policy expectations]

Non-Compete:

• Option A: Any non-compete covenants in this agreement must comply with Alabama Code Section 8-1-190 et seq. and be reasonably limited in time, scope, and geographic area to protect legitimate business interests. Restrictions on solicitation or poaching of company staff must also be consistent with Alabama law.

• Option B: [Customize non-compete provisions]

Termination:

• Option A:

  • Voluntary Resignation: Employee is expected to provide [Number] days' written notice of resignation. Handover of HR records and ongoing tasks is required.
  • Termination for Cause: Employer may terminate employment for cause, including, but not limited to, breach of confidentiality, falsification of records, repeated tardiness, and unauthorized absences.
  • Termination Without Cause: As an at-will employee, Employee may be terminated without cause.
  • Last Day of Work: Upon termination, Employee must return all company property and confidential information.
  • Final Wage Payment: Final wages will be paid in compliance with Alabama practice [describe company's schedule].

• Option B: [Customize termination provisions]

Layoff:

• Option A: In the event of a layoff, Employer will comply with the Worker Adjustment and Retraining Notification Act (WARN Act), if applicable.

• Option B: [Customize layoff provisions]

Drug-Free Workplace and Background Checks:

• Option A: Employee acknowledges that employment is contingent upon successful completion of a background check and compliance with Employer's drug-free workplace policy, in accordance with Alabama and federal law. At-will status is preserved even after background clearance.

• Option B: [Customize drug-free workplace and background check provisions]

Training:

• Option A: Employee is required to participate in mandatory trainings on anti-harassment, employment law changes, OSHA or workplace safety standards, and company policies.

• Option B: [Customize training requirements]

Dispute Resolution:

• Option A: Any dispute arising out of or relating to this Agreement will be resolved through negotiation and mediation. If mediation is unsuccessful, the parties may elect arbitration governed by Alabama law. Jurisdiction shall be in the appropriate Alabama state court.

• Option B: [Customize dispute resolution process]

Choice of Law and Forum:

• Option A: This Agreement shall be governed by and construed in accordance with the laws of the State of Alabama. The exclusive forum for resolving any disputes arising out of or relating to this Agreement shall be [County Name] County, Alabama.

• Option B: [Customize choice of law and forum]

Entire Agreement:

• Option A: This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter hereof. This Agreement may be amended only by a writing signed by both parties.

• Option B: [Customize entire agreement provision]

Performance Review:

• Option A: Employee's performance will be reviewed and evaluated on a [Frequency, e.g., annual] basis. Metrics will include timeliness in compliance filings, accuracy in payroll data support, and confidentiality record.

• Option B: [Customize performance review process]

Reimbursement:

• Option A: Employer [will/will not] reimburse Employee for HR-related professional association dues, continuing education, or certification costs tied to SHRM or other HR assistant credentials. Details: [Specify Details, if applicable].

• Option B: [Customize reimbursement policies]

Employee Handbook:

• Option A: Employee acknowledges receipt and understanding of Employer's Employee Handbook and agrees to read, understand, and abide by all HR department policies unique to Alabama employment law.

• Option B: [Customize Employee Handbook acknowledgement]

No Contract of Continued Employment:

• Option A: This Agreement is not a contract for continued employment and does not alter the at-will nature of the employment relationship.

• Option B: [Customize no contract of continued employment provision]

Employment Eligibility for Those Under 19:

• Option A: [Include only if applicable: If Employee is under the age of 19, employment is subject to Alabama's child labor laws. Employer will comply with all applicable requirements.]

• Option B: [Remove if not applicable]

Reporting Concerns:

• Option A: Employee is encouraged to report any concerns regarding unethical conduct, harassment, or violations of HR practices to [Contact Person/Department], consistent with Alabama internal whistleblower protection practice.

• Option B: [Customize reporting concerns provision]

Policy Changes:

• Option A: All terms, conditions, and policies are subject to change per company policy and ongoing Alabama legal and regulatory updates, with timely employee notification documented.

• Option B: [Customize Policy Changes provision]

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Company Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative]

____________________________

[Employee Name]