Washington IT assistant employment contract template

Washington IT Assistant Employment Agreement

This Washington IT Assistant Employment Agreement (the "Agreement") is made and entered into as of [Date], by and between [Employer Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Employment

• Option A: Employer hereby employs Employee as a full-time IT Assistant, and Employee hereby accepts such employment.
• Option B: The term of employment shall commence on [Start Date].

2. Job Description

Employee’s primary role is IT Assistant, encompassing the following duties tailored to information technology support within Washington:

• Troubleshooting hardware and software issues.
• Maintaining and administering networks.
• Managing user accounts.
• Installing operating systems and applications.
• Managing device inventory.
• Supporting security compliance efforts.
• Ensuring data backup and recovery processes.
• Providing helpdesk services.
• Escalating issues to senior IT staff or vendors.
• Documenting support activities.
• Enforcing IT policies.
• Assisting in onboarding/offboarding employees from IT systems.
• Other duties as reasonably assigned.

3. Required Certifications/Technical Skills

• Option A: Employee possesses or agrees to obtain within [Number] months of employment, the following certifications: [List Certifications, e.g., CompTIA A+].
• Option B: Employee must have experience with: [List Technical Skills, e.g., Microsoft Active Directory, remote desktop tools, ticketing systems, mobile device management, cybersecurity awareness].

4. Reporting Structure

• Option A: Employee will report directly to [Supervisor Name], [Supervisor Title].
• Option B: Employee will report incidents, including potential data breaches, according to the Employer’s established incident response plan, complying with Washington data breach notification laws.

5. Work Location

• Option A: Employee’s primary work location is [Physical Worksite Address], Washington.
• Option B: Employee will work remotely. Employee is responsible for maintaining a secure workspace and reliable internet connection. Employer will provide necessary equipment and secure remote access.

6. Work Hours

• Option A: Employment is full-time, with standard weekly work hours of [Number].
• Option B: Overtime eligibility is determined by Washington law. Overtime will be compensated at a rate of 1.5 times the regular hourly rate for hours worked over 40 in a workweek, unless otherwise exempt under Washington law. Overtime requires prior approval from [Supervisor Name].
• Option C: Employee is entitled to a 10-minute paid rest break for every four hours worked and a 30-minute unpaid meal break as per WAC 296-126-092.

7. Compensation

• Option A: Employer shall pay Employee a [Salary/Hourly] rate of [Dollar Amount] [per Year/per Hour], payable [Pay Schedule, e.g., bi-weekly].
• Option B: Overtime pay will be calculated according to Washington law.
• Option C: Payroll deductions will be made in accordance with applicable laws and Employee authorizations.
• Option D: Employee may be eligible for bonuses or incentives based on IT support metrics, such as [Metrics, e.g., ticket closure rate, customer satisfaction].
• Option E: Employer will reimburse Employee for reasonable and necessary work expenses, including required certifications and professional dues, in accordance with RCW 49.48.031.

8. Benefits

Employee is eligible for the following benefits, subject to the terms and conditions of the applicable plans:

• Health insurance (medical, dental, vision)
• Life insurance
• Disability insurance
• Retirement contributions (401k/IRA)
• Paid vacation
• Paid sick leave, accruing per Washington’s paid sick leave law (RCW 49.46.210).
• Washington Paid Family and Medical Leave (PFML)
• Paid holidays
• Eligibility for transportation or technology stipends

9. Intellectual Property

Employee agrees that all documentation, internal scripts, workflow designs, automations, and configurations developed during employment are the property of the Employer.

10. Confidentiality

Employee agrees to hold confidential all sensitive information, company data, passwords, client records, and proprietary tools, in accordance with Washington’s Uniform Trade Secrets Act. This duty continues after termination of employment.

11. Cybersecurity Compliance

Employee shall comply with all applicable cybersecurity laws, report suspected security breaches, and refrain from unauthorized access or disclosure of personal or company data.

12. Acceptable Use Policy

Employee agrees to adhere to the Employer's Acceptable Use Policy for company IT assets, prohibiting unauthorized remote access, installation of unapproved software, private use of company IT resources, and improper handling of personal health information (if applicable).

13. Behavioral Standards

• Option A: Employee will meet the Employer's customer service expectations.
• Option B: Employee will adhere to established response and resolution timelines for support tickets.
• Option C: Employee will participate in mandatory IT security awareness training per SHB 1071.
• Option D: Employee will participate in regular asset audits.

14. Non-Competition/Solicitation

• Option A: The parties agree that non-competition restrictions are subject to Washington law (RCW 49.62).
• Option B: [Include compliant non-solicitation clause, if applicable].
• Option C: [State whether external work or freelance activity is permitted with employer consent].

15. Termination

• Option A: Employment is at-will, as recognized under Washington law.
• Option B: Employer may terminate employment for cause or layoff. Employee may resign voluntarily.
• Option C: Final pay will be provided within one business day of discharge or on the next regular payday if the employee quits, per RCW 49.48.010.
• Option D: [Include severance provisions, if applicable].
• Option E: Upon termination, Employee will return all company property and accounts will be deactivated.

16. Dispute Resolution

Any disputes arising from this Agreement will be resolved first through internal complaint escalation, followed by mediation or arbitration. Washington State law and courts shall govern any legal proceedings.

17. Workers' Compensation

Employee must report workplace injuries in compliance with Washington workers’ compensation statutes (Title 51 RCW). Employee will participate in workplace safety programs.

18. Anti-Discrimination

Employer maintains anti-discrimination and harassment prevention policies consistent with the Washington Law Against Discrimination (WLAD).

19. Electronic Consent

Employee consents to electronic execution of this contract and workplace communications.

20. Industry-Specific Compliance

• Option A: [Note any industry-specific compliance or security requirements, e.g., CJIS, HIPAA, NIST SP 800-171].
• Option B: [If none, state "Not Applicable"]

21. Policy Changes

Employer reserves the right to change IT policies and require adaptation to evolving regulatory requirements in Washington.

22. Customization

All terms are customizable and subject to negotiation as appropriate for the IT assistant role and department.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Signature: ____________________________