Virginia IT assistant employment contract template

Virginia Full-Time IT Assistant Employment Agreement

Agreement Title: Virginia Full-Time IT Assistant Employment Agreement

Effective Date: [Date]

Employer:

• Legal Name: [Employer Legal Name]
• Address: [Employer Address]
• Contact Person: [Employer Contact Person]
• Contact Email: [Employer Contact Email]

Employee:

• Legal Name: [Employee Legal Name]
• Address: [Employee Address]
• Contact Email: [Employee Contact Email]
• Phone: [Employee Phone Number]

Position & Location:

• Position: IT Assistant
• Work Location:
  • Option A: Onsite at [Employer Address]
  • Option B: Remote
  • Option C: Hybrid – [Specify Hybrid Work Arrangement]
• Reporting To: [Reporting Manager Title]
• Department: [IT Department Name]

Job Duties (Virginia-Specific):

• Provide helpdesk support to employees in Virginia.
• Install and maintain computer hardware and software.
• Troubleshoot IT-related issues.
• Provide basic network support.
• Train employees on software and hardware.
• Manage IT asset inventory.
• Document IT incidents and resolutions.
• Perform password resets.
• Handle equipment moves, adds, and changes.
• Ensure compliance with data security procedures.
• Provide basic server and workstation support.
• Manage tickets in the ticketing system.
• Escalate complex issues.

Qualifications:

• Required Certifications: [List Required Certifications]
• Technical Skills:
  • Windows and Mac OS administration
  • Microsoft 365
  • Active Directory
  • Basic Networking
  • Familiarity with platforms commonly used by Virginia agencies [List Virginia Agency Platforms]
• Physical Requirements: [List Physical Requirements, e.g., ability to lift 25 lbs]
• Security Awareness: Demonstrate understanding of cybersecurity best practices.
• On-Call/After-Hours Coverage:
  • Option A: Required, as scheduled. [Specify schedule/compensation]
  • Option B: Not required.

Work Schedule (Virginia Compliant):

• Regular Hours: [Number] hours per week
• Schedule: [Days of the week], [Start Time] - [End Time]
• Overtime:
  • Overtime will be paid at 1.5 times the regular rate for hours worked over 40 in a workweek, as required by Virginia and federal law. Pre-approval required.
• Breaks: Lunch and rest breaks will be provided as required by Virginia law.
• Pay Period: [Weekly/Bi-weekly/Monthly]

Flexible Scheduling/Remote Work:

• Eligibility for flexible scheduling or remote work: [Specify Eligibility Criteria]
• Conditions for home office setup: [Specify Requirements, e.g., Dedicated Workspace]
• Employer-provided equipment: [List Equipment Provided]
• Cybersecurity rules for offsite support: [Specify Cybersecurity Requirements]

Compensation:

• Wage:
  • Option A: Annual Salary: [Dollar Amount]
  • Option B: Hourly Rate: [Dollar Amount]
• Payroll Cycle: [Specify Payroll Cycle]
• Overtime Policy: Compliant with Virginia and federal FLSA standards.
• Bonuses/Stipends:
  • Option A: Eligible for [Bonus Type] bonus based on [Criteria].
  • Option B: Stipend for [Stipend Reason].
  • Option C: No bonuses or stipends.

Benefits:

• Group Health Insurance: [Eligibility and Coverage Details]
• Dental Insurance: [Eligibility and Coverage Details]
• Vision Insurance: [Eligibility and Coverage Details]
• Paid Vacation: [Number] days per year.
• Paid Sick Leave: [Number] days per year.
• Paid Holidays: [List Holidays]
• 401(k) or Virginia Secure Savings Plan: [Eligibility and Contribution Details]
• Tuition Reimbursement: [Eligibility and Amount] for IT-related courses/certifications.
• Travel/Commuting Expense Reimbursement: [Eligibility and Reimbursement Policy]

Training and Development:

• Ongoing cybersecurity training: Required.
• IT best practices training: Required.
• Other training: [Specify Other Training Requirements]

Intellectual Property:

• All software, solutions, scripts, process documents, or digital assets developed during employment are the property of the Employer.
• Advance notice and control over open-source license usage is required.
• Procedure for personal technology projects to avoid conflicts: [Specify Procedure]

Confidentiality:

• Employee agrees to maintain the confidentiality of all sensitive company data, systems architecture, user information, credentials, and details specific to Virginia clients or government entities.
• This obligation survives termination of employment.

Conduct:

• Compliance with company and Virginia-specific IT security policies is required.
• Restrictions on external device use: [Specify Restrictions]
• Anti-malware practices: Required.
• Prompt incident reporting: Required.
• Prohibition of unauthorized downloads or bypassing security controls.

Employee Monitoring:

• Employee acknowledges that the employer may monitor systems for security and productivity purposes in compliance with Virginia law.

Termination:

• Return of Equipment: Upon termination, employee must immediately return all employer equipment, security cards, and data access privileges.

Non-Solicitation:

• Employee agrees not to solicit clients or employees of the Employer for [Duration] after termination of employment.

Resignation/Dismissal:

• Voluntary Resignation: [Number] days' written notice required.
• For-Cause Dismissal: Subject to company policy.
• Final Paycheck: Will be provided on or before the next regular payday, as required by Virginia law.
• Severance:
  • Option A: No severance will be provided.
  • Option B: Severance will be provided as per company policy. [Reference Severance Policy Document]

Exit Process:

• Documentation and signature of exit process required.
• Revocation of IT access.
• Confirmation of IP and confidential data return.

Dispute Resolution:

• All dispute resolution steps will comply with Virginia law.
• Jurisdiction: Courts within Virginia shall have jurisdiction.
• Prioritize negotiation and mediation.
• Arbitration:
  • Option A: Disputes will be settled by binding arbitration in accordance with Virginia law.
  • Option B: Disputes will not be subject to arbitration.

Non-Discrimination & Anti-Harassment:

• The Employer is an equal opportunity employer and prohibits discrimination and harassment based on race, color, religion, national origin, sex, pregnancy, childbirth, disability, age, veteran status, sexual orientation, gender identity, and any other protected characteristic under federal, state, or local law.
• Reference Employer’s Affirmative Action/Diversity initiatives: [Document Reference]

Employment At-Will:

• Employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to the terms outlined in this agreement. [Specify Exceptions if Applicable]

Safety & Compliance:

• Compliance with Virginia Occupational Safety and Health (VOSH) regulations and cybersecurity best practices is required.
• Safe work environment provisions for both office and remote settings.

Data Breach Reporting:

• Employee must immediately report any data breaches or incidents in compliance with Virginia privacy and consumer data protection laws.

Workers' Compensation:

• Employee is eligible for workers' compensation benefits as required by Virginia law.

Wellness Support:

• Eligibility for company-specific mental health or wellness supports: [Eligibility and Support Details]

Background Checks:

• Employee agrees to undergo background checks relevant to the IT role, including criminal, credit, or professional reference checks, as permitted by Virginia law.

Professional Conduct:

• Employee agrees to maintain professional conduct when working with protected systems/data of Virginia governmental, educational, or healthcare clients, if applicable.

Industry Participation:

• Participation in industry groups, technical conferences, or community IT events: [Participation Criteria]
• Management consent may be required.

Local Ordinances:

• This agreement is subject to necessary modifications per local ordinances of specific Virginia localities.

Revision, Interpretation, Severability:

• This agreement is subject to revision, interpretation, and severability provisions referencing Virginia law.

Entire Agreement:

• This agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

Signatures:

• ____________________________
  [Employer Representative Name]
  [Employer Representative Title]
  Date: [Date]
• ____________________________
  [Employee Name]
  Date: [Date]