Virginia delivery driver employment contract template

Virginia Delivery Driver Employment Agreement

This Full-Time Delivery Driver Employment Agreement (the “Agreement”) is made and entered into as of this [Date] day of [Month], [Year], by and between [Employer Full Legal Name], a [State] [Entity Type, e.g., Corporation], with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

1. Position

The Employer hires the Employee as a full-time Delivery Driver, reporting to [Supervisor Name].

Option A: The Employee will be responsible for the delivery of [Type of Goods, e.g., food, retail goods, medical supplies] to customers located within the designated territory of [Virginia Territory, e.g., Northern Virginia, Richmond Metro Area].

Option B: The Employee will primarily work from the dispatch location at [Dispatch Location Address] and deliver within a [mile/kilometer] radius.

Option C: The job duties include, but are not limited to:

• Confirming order accuracy prior to delivery.
• Timely and efficient delivery of goods.
• Obtaining proof of delivery (signature or digital confirmation).
• Performing pre-trip and post-trip vehicle inspections.
• Safe handling and loading/unloading of goods.
• Following routing instructions or GPS directions.
• Adhering to transportation and delivery schedules.
• Providing polite and professional customer interaction.
• [Specific Job Duty]

2. Full-Time Employment Status

The Employee's full-time work schedule will consist of [Number] hours per week.

Option A: The standard workweek is Monday through Friday.

Option B: The Employee’s schedule may include rotating shifts, weekends, and holidays.

Overtime pay will be paid at one and one-half (1.5) times the Employee’s regular rate of pay for all hours worked in excess of forty (40) hours in a workweek, as required by Virginia law.

Option C: Shift swaps or schedule changes are subject to Employer approval, according to company policy.

Mandatory break and meal periods will be provided in accordance with company policy and Virginia Department of Labor and Industry (DOLI) guidance.

3. Compensation and Reimbursement

Option A: The Employee will be paid at an hourly rate of [Dollar Amount] per hour, which is compliant with Virginia's minimum wage law.

Option B: The Employee will be paid a salary of [Dollar Amount] per [Pay Period, e.g., week, bi-week].

Option C: The Employee will be paid [Dollar Amount] per delivery.

The Employee will be paid [Pay Frequency, e.g., weekly, bi-weekly].

Option A: The Employee is eligible for tips received from customers. All tips are the sole property of the employee.

Option B: The Employee is eligible for a bonus based on [Bonus Criteria], according to the company's bonus policy.

Option C: The Employee will be reimbursed for fuel/mileage at a rate of [Dollar Amount] per mile, provided the Employee submits accurate mileage logs and toll receipts.

4. Vehicle Use

Option A: Company-Provided Vehicle:

• The Employee will be assigned a company-provided vehicle for use during work hours.
• The Employee is responsible for maintaining the cleanliness of the vehicle.
• The Employee is responsible for performing daily vehicle inspections and reporting any mechanical issues to [Designated Person/Department].
• The Employee will use a company-provided fuel card or follow the expense reimbursement policy for fuel costs.

Option B: Employee-Owned Vehicle:

• The Employee will use their own vehicle for deliveries.
• The Employee must maintain minimum insurance coverage of [Liability Coverage Amount] for liability and [Property Damage Coverage Amount] for property damage. Documentation of insurance must be provided to the Employer.
• The Employee is responsible for all vehicle maintenance and repairs.
• The Employee must immediately report any accidents or traffic citations to the Employer.

5. Driver's License and Compliance

The Employee must maintain a valid Virginia driver’s license [License Type, e.g., standard, CDL] appropriate for the vehicle being used.

The Employee must comply with all federal and state motor vehicle, traffic, and Department of Transportation (DOT) regulations.

The Employee must immediately report any license suspensions, convictions, or traffic violations to the Employer.

Option A: The Employee will participate in annual drug/alcohol testing as required by DOT regulations.

6. Safety and Conduct

The Employee must adhere to all Virginia traffic laws.

The Employee is prohibited from using cell phones or wireless devices while driving, except in hands-free mode as permitted by law.

The Employee must always wear a seatbelt while driving.

The Employer has a zero-tolerance policy for impaired or reckless driving.

The Employee must follow company procedures for post-accident reporting and documentation.

The Employee may be required to submit to employer-initiated substance checks following an incident.

Violations of safety policies may result in disciplinary action, up to and including termination.

7. Use and Care of Company Property

The Employee is responsible for the use and care of company uniforms, safety vests, ID badges, portable devices (scanners, tablets, mobile phones), and proof of delivery systems.

The Employee must comply with the Employer’s policies on confidentiality of customer data and protection of package contents.

The Employee is prohibited from opening, tampering with, or diverting packages.

8. Loss Prevention and Confidentiality

The Employee must follow anti-theft, loss prevention, and incident reporting duties as outlined in the company's policy.

The Employee must maintain the confidentiality of customer addresses, contact information, order details, and company logistics practices.

9. Handling of Cash and Regulated Goods

Option A: The Employee must follow company policies for handling cash or payment devices, including reporting and security procedures.

Option B: The Employee must comply with Virginia-specific requirements for age verification, controlled substance logs, and compliance with additional regulatory checks or certifications when delivering regulated goods (e.g., tobacco, alcohol, prescriptions).

10. Training

The Employee will participate in initial and ongoing training as required by the Employer, including training on company protocol, equipment usage, hazardous materials awareness, sexual harassment prevention, and safety.

Option A: The Employee will be required to complete [Specific Training Program].

The Employee must meet the criteria for training completion and provide documentation as required.

11. Reporting

The Employee reports directly to [Supervisor Name].

The Employee must check in/out and provide daily reports as directed by the Employer.

The Employee must use incident reporting forms to document any accidents, injuries, or other incidents.

12. Benefits

Option A: The Employee is eligible for health, dental, and vision insurance benefits after [Number] days of employment.

Option B: The Employee is eligible to participate in the company's 401(k) plan after [Number] months of employment.

The Employee is eligible for paid leave (vacation, sick, personal) and Virginia state holidays, according to the company's policy.

The Employee is eligible for Virginia unemployment insurance, family/medical leave compliance, and workers’ compensation coverage.

The Employee must report any work-related accidents or injuries to [Designated Person/Department].

13. Equal Opportunity and Anti-Harassment

The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related conditions, age, marital status, veteran status, disability, sexual orientation, or gender identity, as protected by Virginia law.

The Employer has a strict anti-harassment policy. Any complaints of discrimination or harassment should be reported to [Designated Person/Department].

14. At-Will Employment

The Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, except as otherwise required by law.

Option A: The Employer may terminate the Employee's employment for misconduct, violation of safety rules, poor performance, or layoff.

The Employee must provide [Number] weeks written notice of resignation.

Upon termination, the Employee must return all company property, including uniforms, devices, and keys.

The Employer will pay the Employee's final wages within the timeframes required by Virginia law.

15. Dispute Resolution

Any disputes arising out of or relating to this Agreement will be governed by the laws of the Commonwealth of Virginia.

Option A: Any disputes shall be resolved through mediation in [City, Virginia].

Option B: Any disputes shall be resolved through binding arbitration in [City, Virginia].

Option C: Any legal action will be brought in the state or federal courts located in [City, Virginia].

16. Statutory Notices

The Employee acknowledges receipt of the wage rate notice, tip/gratuity rules (if applicable), and workers’ compensation insurance contact information as required by Virginia law.

Option A: The Employer complies with local ordinances regarding sick leave or living wage requirements in [Virginia Municipality].

17. Outside Employment and Conflicts of Interest

The Employee must not engage in any outside employment or activities that create a conflict of interest with the Employer.

Option A: The Employee is prohibited from soliciting customers or employees of the Employer.

18. Employee Acknowledgments

The Employee acknowledges receipt of the employee handbook, safety manual, and applicable policies.

The Employee acknowledges receipt of all required vehicle/equipment documentation.

19. Amendment

This Agreement may be amended only by a written instrument signed by both the Employer and the Employee.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Representative Name], [Employer Representative Title]
[Employer Full Legal Name]

____________________________
[Employee Full Legal Name]