Virginia cleaner employment contract template

Virginia Cleaner Employment Contract

This Virginia Cleaner Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Name], with a principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position

• Option A: The Employer hereby employs the Employee as a Full-Time Cleaner.
• Option B: The Employer hereby employs the Employee as a Full-Time Cleaner, specializing in [Specialization, e.g., residential cleaning, commercial cleaning].

2. Duties and Responsibilities

• The Employee’s duties and responsibilities shall include, but are not limited to:
  • Dusting and polishing surfaces.
  • Vacuuming and mopping floors.
  • Restroom sanitation and disinfection.
  • Window cleaning.
  • Waste removal.
  • Equipment/Facility disinfection.
  • Specialized cleaning tasks: [Describe any specialized cleaning tasks, e.g., use of specific chemicals, biohazard procedures].
• The Employee shall perform these duties to the cleaning standards and frequency required by the Employer: [Specify standards and frequency, e.g., daily, nightly, as scheduled, and reference any protocols or industry benchmarks].
• The Employee shall report to [Immediate Supervisor or Facilities Manager/Shift Leader Name]. Reporting duties includes: [Specify reporting structure and task sign-off procedures, and escalation chain for issues].

3. Work Location(s)

• Option A: The Employee’s primary work location shall be [Primary Work Location Address].
• Option B: The Employee’s primary work locations shall be client premises located within Virginia. The Employee may also be required to work at [Employer-controlled facilities or third-party sites].
  • Employee mobility is required.
  • Mileage reimbursement will be provided at the rate of [Rate] per mile, according to Employer policy.

4. Working Hours

• The Employee’s working hours are: [Start and end times, days of the week].
• The minimum/maximum workweek is [Number] hours.
• Rest and meal breaks will be provided as follows: [Duration and timing of breaks].
• Shift changes or mandatory overtime may be required.
• All work hours will comply with Virginia and federal wage-and-hour laws.

5. Compensation

• Option A: The Employee shall be paid an hourly wage of [Wage] per hour.
• Option B: The Employee shall be paid an annual salary of [Salary].
• Overtime pay will be calculated at time-and-a-half for all hours worked over 40 in a workweek, in accordance with Virginia law.
• The pay cycle is [Pay cycle, e.g., bi-weekly]. Paychecks will be delivered [Paycheck delivery method, e.g., direct deposit, mailed check].
• The Employee consents to direct deposit of wages.
• The Employee will receive a wage statement with each paycheck, in accordance with Virginia law.
• Additional earnings may include:
  • Night differential: [Amount or percentage].
  • Weekend/Holiday premium: [Amount or percentage].
  • Client tips or gratuities: [Policy regarding tips/gratuities].
  • Bonus eligibility: [Terms of bonus eligibility, if applicable].

6. Mandatory Benefits

• The Employee is covered by workers’ compensation insurance, as required by the Virginia Workers’ Compensation Act.
• The Employee is covered by unemployment insurance.
• The Employee may be eligible for FMLA leave or equivalent leave categories, according to applicable law and Employer policy.

7. Voluntary Benefits

• The Employer offers the following voluntary benefits:
  • Health insurance: [Details of health insurance plan].
  • Dental insurance: [Details of dental insurance plan].
  • Vision insurance: [Details of vision insurance plan].
  • Paid time off (PTO): [Accrual rate and usage rules].
  • Paid sick days: [Accrual rate and usage rules, in accordance with the Virginia Earned Sick Leave law, if applicable].
  • Personal days: [Number of personal days and usage rules].
  • Holidays: [List of observed holidays].
  • Uniform or equipment allowance: [Amount and terms of allowance].
  • Retirement savings plan (e.g., SIMPLE IRA): [Details of retirement savings plan, if offered].

8. Uniform and Personal Protective Equipment (PPE)

• The Employer will provide the following uniform and PPE at no cost to the Employee:
  • Safety shoes: [Specifications].
  • Gloves: [Specifications].
  • Masks: [Specifications].
  • Other items: [List any other PPE].

9. Chemical Handling and Safety

• The Employee shall handle, label, and store chemicals in accordance with OSHA and Virginia Department of Labor and Industry standards.
• The Employee will receive hazard communication training regarding cleaning agents and materials.
• Material Safety Data Sheets (MSDS) will be readily accessible to the Employee.

10. Workplace Safety

• The Employee shall adhere to all Employer workplace safety policies.
• The Employee shall follow the hazardous spill protocol.
• The Employee shall report all incidents and injuries immediately.
• First aid supplies are available at [Location].

11. Health, Safety, and Sanitation Regulations

• The Employee shall comply with all applicable health, safety, and sanitation regulations at the state and local level.
• The Employee shall also comply with any landlord or client-specific rules if cleaning is performed on leased/external premises: [Specific rules, if applicable].

12. Licenses and Background Checks

• The Employee may be required to undergo a background check. The Employer will comply with all applicable Virginia laws regarding background checks and criminal record standards.
• The Employer adheres to "ban the box" and anti-discrimination provisions relating to criminal history, where applicable.
• The Employee is responsible for the proper handling of building entry codes, keys, access cards, and alarm security protocols.

13. Attendance and Punctuality

• The Employee is expected to maintain satisfactory attendance and punctuality.
• Procedures for reporting absence, tardiness, and shift swaps are as follows: [Specify procedures, including call-in or notification systems].

14. Performance Monitoring and Evaluation

• The Employee’s performance will be monitored and evaluated periodically using metrics such as: [Inspection checklists, room audits, client satisfaction surveys].
• Remediation or retraining will be provided if expectations are not met.

15. Prohibited Conduct

• The Employee is prohibited from theft, misuse, or removal of client or Employer property.
• The Employee is prohibited from engaging in conflicts of interest, such as offering unauthorized services to clients.

16. Confidentiality

• The Employee shall maintain the confidentiality of client access, schedules, security alarm codes, observed personal data, or sensitive business information encountered during cleaning.
• This confidentiality obligation shall survive termination of employment.

17. Anti-Harassment and Anti-Discrimination

• The Employer prohibits harassment and discrimination of any kind, in accordance with the Virginia Human Rights Act and all applicable federal and state laws.
• This includes discrimination based on race, gender, age, disability, sexual orientation, veteran status, or any other protected characteristic.
• Complaint channels and investigation protocols are available through [Contact Person/Department].

18. At-Will Employment

The Employee’s employment is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

19. Termination

• The Employer may terminate the Employee’s employment for reasons including, but not limited to: gross misconduct, illness/injury, client contract or site loss.
• The Employee may resign by providing [Number] days’ written notice.
• Upon termination, the Employee will receive final wages no later than the next regular payday after separation, as mandated by Virginia law.

20. Return of Property

Upon termination, the Employee shall immediately return all Employer tools, uniforms, security devices, and keys/materials.

21. Restrictive Covenants

• Option A: No restrictive covenants apply to this Agreement.
• Option B: The Employee agrees to the following restrictive covenants: [Specify restrictive covenants, ensuring compliance with Virginia law, considering that non-compete clauses may not be enforceable for low-wage positions].
• The Employee may not market independent services to clients contacted through Employer.

22. Intellectual Property

The Employee agrees that any method improvements, checklists, or cleaning innovations developed during employment are the property of the Employer.

23. Dispute Resolution

• The parties agree to participate in good-faith internal complaint procedures to resolve any disputes.
• Option A: Any unresolved disputes may be submitted to mediation or third-party arbitration, applying Virginia law.
• Option B: Any legal action relating to this Agreement shall be brought in the courts of [County], Virginia.

24. Wage Theft Protections

• The Employee has the right to report payment disputes without fear of retaliation.
• The Employee should contact [Manager Name/Contact Information] to report any payment issues.

25. Legal Notices

Federal and state posters and legal notices are displayed at [Location].

26. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia and any applicable federal law.

27. Language Accessibility

The Employee has the right to request a translated contract or interpreter if needed, to ensure comprehensible consent.

28. Signage and Appearance Standards

The Employee shall adhere to the following signage/appearance standards: [Describe requirements for uniforms or branded gear].

29. Vehicular Use

• Option A: The Employee is not required to operate a vehicle as part of their employment.
• Option B: If the Employee is required to operate a vehicle, they must maintain a valid driver’s license and comply with all applicable traffic laws. The Employer’s insurance policy covers the Employee while operating a vehicle for work purposes.

30. Optional Provisions

• Option A: The Employee is eligible for annual raises, merit pay, expense reimbursements, or employee suggestion bonuses, according to Employer policy.
• Option B: No optional provisions apply to this Agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Signature: ____________________________

Date: ____________________________