Virginia HR generalist employment contract template

Virginia HR Generalist Employment Contract

This agreement, effective as of [Date], is made by and between [Employer Full Legal Name], a [State] [Business Type, e.g., Corporation] with its principal place of business at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

Position: Human Resources Generalist

Option A: Reports to [Reporting Manager Title].

Option B: No supervisory responsibilities.

Option C: Supervises [Number] employee(s).

Job Duties:

Employee Relations:

Option A: Resolving employee grievances and disputes.

Option B: Conducting workplace investigations.

Recruitment and Onboarding:

Option A: Managing the full-cycle recruitment process.

Option B: Conducting new employee orientations.

Benefits and Leave Administration:

Option A: Administering employee benefit programs.

Option B: Processing leave requests in compliance with the FMLA and Virginia law.

Compliance: Ensuring compliance with federal and Virginia state employment laws, including the Virginia Human Rights Act, Virginia Wage Payment Act, and the Virginia Values Act.

Training and Development:

Option A: Developing and delivering employee training programs.

Option B: Identifying employee training needs.

Performance Appraisal Administration: Administering the performance appraisal process.

Policy Drafting and Implementation:

Option A: Drafting and updating HR policies and procedures.

Option B: Implementing and communicating HR policies.

Personnel Records: Maintaining personnel files and records in accordance with Virginia retention laws.

Payroll: Processing payroll data.

Workers' Compensation: Managing workers' compensation claims per Virginia state requirements.

Diversity, Equity, and Inclusion: Supporting diversity, equity, and inclusion initiatives in compliance with Virginia mandates.

External Coordination: Coordinating with external regulatory agencies for audits.

Liaison: Serving as a liaison between management and staff.

Work Location and Telework:

Option A: Primary work location is [City, Virginia].

Option B: Telework is [Allowed/Not Allowed] subject to Employer's Telework Policy. Employee acknowledges the need to handle confidential personnel data securely while teleworking, in compliance with Virginia labor regulations.

Employment Classification:

Full-time employee. Standard workweek is [Number] hours.

Work Hours, Overtime, Breaks, and Timekeeping:

Standard work hours: [Start Time] to [End Time], Monday through Friday.

Overtime: Overtime pay will be provided in accordance with the Fair Labor Standards Act (FLSA) and Virginia wage and hour rules.

Meal and rest breaks: Compliant with Virginia law.

Timekeeping: Employee must accurately record all hours worked using [Timekeeping System].

Compensation:

Option A: Exempt employee with an annual salary of [Dollar Amount].

Option B: Non-exempt employee with an hourly wage of [Dollar Amount].

Pay frequency: [Weekly/Bi-weekly/Monthly].

Overtime: Paid at 1.5 times the regular rate for hours worked over 40 in a workweek (if non-exempt), in accordance with Virginia’s Wage Theft statute.

Direct Deposit: Salary/Wages will be paid via direct deposit.

Timing of payment: In compliance with the Virginia Wage Payment Act.

Option A: Eligibility for merit raises will be determined annually based on performance.

Option B: Bonus plan details are outlined in Exhibit A.

Benefits:

Health Insurance: [Plan Details] in compliance with the ACA and specific Virginia regulations.

Dental Insurance: [Plan Details].

Vision Insurance: [Plan Details].

Group Life Insurance: [Amount].

Disability Coverage: [Plan Details].

Retirement Plan: 401(k) with [Employer Contribution Details]. Vesting schedule: [Vesting Schedule Details].

Paid Time Off: [Number] days per year.

Sick Leave: [Number] days per year, adhering to the Virginia Small Business Sick Leave Law (if applicable).

Leaves of Absence: Subject to FMLA, Virginia Family and Medical Leave Act, and other applicable laws.

Statutory Holidays: Recognized Virginia state holidays.

Tuition Reimbursement: [Amount] per year. Subject to Employer's policy.

Professional Development: [Details].

Expense Reimbursement:

Reimbursement for pre-approved business expenses incurred in the performance of job duties, subject to Employer's Expense Reimbursement Policy.

Confidentiality of Employee Records:

Employee acknowledges the confidential nature of employee records and agrees to maintain the confidentiality of such records in accordance with Virginia Code §18.2-186.3 and federal privacy laws.

Confidentiality and Nondisclosure:

Employee shall not disclose confidential information regarding employees, payroll, company policies, and legally protected information, even after termination of employment.

Acceptable use of HR information systems is governed by the Virginia Computer Crimes Act.

Intellectual Property:

The Employer owns all intellectual property rights to HR tools, training materials, or programs developed by the Employee during employment.

Code of Conduct and Ethics:

Employee will adhere to the Employer’s Code of Conduct and the SHRM Code of Ethics.

Prohibited Conduct:

Unauthorized release of personal information, retaliation, discrimination, and harassment are strictly prohibited, in accordance with the Virginia Values Act and local ordinances. Mandatory reporting of violations is required.

At-Will Employment:

Employment is at-will and may be terminated by either party at any time, with or without cause or notice, subject to Virginia law.

Termination:

Voluntary Resignation: Requires [Number] weeks' written notice.

Employer-Initiated Dismissal: Subject to Virginia law regarding final pay and benefits.

Job Abandonment: Defined as [Number] consecutive days of unexcused absence.

Layoff: Subject to Employer's policy and Virginia law.

Performance Reviews and Discipline:

Performance will be reviewed [Frequency].

Disciplinary actions will follow a progressive discipline process, as outlined in the Employee Handbook.

Post-Employment Obligations:

Reaffirmation of confidentiality obligations.

Prohibition on using or disclosing proprietary HR procedures.

Non-Solicitation: Employee agrees not to solicit employees or customers of the Employer for a period of [Number] [Months/Years] after termination of employment.

Workplace Safety and Mental Health:

Employer is committed to providing a safe and healthy work environment in compliance with VOSH. Reasonable accommodations will be provided as required by the Virginia Human Rights Act.

Mandatory Notices, Postings, and Reporting:

Employee will be responsible for ensuring compliance with all mandatory federal and Virginia state required notices, postings, and reporting requirements relevant to the HR generalist's function.

Dispute Resolution:

Any disputes arising out of this agreement shall be resolved through internal remedies, mediation, or arbitration in [City, Virginia], in compliance with state prevailing wage and litigation standards.

Equal Employment Opportunity:

Employer is an equal opportunity employer and complies with all federal and Virginia state laws regarding anti-discrimination and reasonable accommodation, including protections for sexual orientation, gender identity, pregnancy, and veteran status.

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

_______________________________

[Employer Representative Name], [Employer Representative Title]

[Employer Full Legal Name]

_______________________________

[Employee Full Legal Name]

Date: [Date]