Virginia receptionist employment contract template

Virginia Receptionist Employment Contract

This Full-Time Employment Contract (the "Agreement") is made as of [Date], by and between [Employer Full Legal Name], a company organized under the laws of Virginia, with its principal place of business at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Position:

• The Employer hires Employee as a Receptionist.
• [Option A: Job Description Detail] Employee's duties include, but are not limited to: greeting and directing visitors, answering and routing phone calls, managing mail and deliveries, maintaining visitor logbooks for security, scheduling appointments and meeting rooms, handling office supply orders and inventory, maintaining the reception area, performing light administrative tasks, and supporting other departments as needed. Employee will maintain a professional appearance and conduct representative of the company’s public image.
• [Option B: Reporting Structure] Employee will report to [Supervisor Title].
• [Option C: Confidentiality Expectations] Employee will adhere to all visitor confidentiality and information protection policies.

2. Location:

• The primary work location is [Virginia Office Address].
• [Option A: On-Site Requirement] This position requires on-site presence.
• [Option B: Off-Site Coverage] Employee may be required to temporarily cover reception duties at other locations as needed.
• [Option C: Hours of Operation] The hours of operation are [Start Time] to [End Time], Monday through Friday.

3. Employment Term & Hours:

• This is a full-time position.
• [Option A: Standard Work Hours] Employee's standard work hours will be [Number] hours per week, from [Start Time] to [End Time], Monday through Friday.
• [Option B: Punctuality and Attendance] Employee is expected to be punctual and maintain excellent attendance.
• [Option C: Time Off Requests] All time off requests must be submitted to [Supervisor Title] at least [Number] days in advance.
• [Option D: Absence Notification] In the event of an unplanned absence, Employee must notify [Contact Person/Department] as soon as possible.

4. Compensation:

• Employee shall be compensated at a rate of [Dollar Amount] per [Hour/Year].
• [Option A: Hourly Status] Employee is an hourly employee.
• [Option B: Salaried Status] Employee is a salaried employee.
• [Option C: Pay Schedule] Employee will be paid [Frequency of Pay, e.g., bi-weekly].
• [Option D: Overtime Eligibility] Employee is [Eligible/Not Eligible] for overtime pay, calculated at one and one-half times the regular rate of pay for hours worked over 40 in a workweek.
• [Option E: Overtime Approval] All overtime must be approved in advance by [Supervisor Title].
• [Option F: Method of Payment] Payment will be made via [Direct Deposit/Check].

5. Benefits:

• Employee may be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:
• Health Insurance: Eligibility begins [Date].
• Dental Insurance: Eligibility begins [Date].
• Vision Insurance: Eligibility begins [Date].
• Life Insurance
• 401(k) or other Virginia-based retirement plan: Eligibility begins [Date].
• Paid Time Off (PTO): Accrual begins [Date].
• Paid Holidays: [List of Paid Holidays]
• Unpaid Leave
• Short-Term Disability
• Long-Term Disability
• [Option A: Transportation Stipend] A transportation stipend of [Dollar Amount] per month will be provided.
• [Option B: Parking Stipend] A parking stipend of [Dollar Amount] per month will be provided.

6. Workplace Safety:

• Employee will comply with all applicable Virginia workplace safety laws and regulations.
• [Option A: Safety Training] Employee will participate in required safety training programs.
• [Option B: Emergency Procedures] Employee will be trained on emergency procedures for reception staff, including protocols for dealing with difficult or threatening visitors.
• [Option C: Harassment Prevention] Employee will complete sexual harassment and discrimination prevention training as mandated by the Virginia Human Rights Act.

7. Company Policies:

• Employee will adhere to all company policies, including those regarding visitor management, confidentiality, and technology usage.
• [Option A: Confidential Information Handling] Employee will maintain the confidentiality of all visitor, customer, and internal business information.
• [Option B: Technology Usage] Employee's use of company technology, including phone, email, and internet, must comply with company policy.

8. Confidentiality:

• Employee agrees to hold all confidential information obtained during employment in strict confidence.
• Upon termination, Employee will return all company materials, keys, badges, and devices.

9. At-Will Employment:

• Employee's employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.
• [Option A: Resignation Notice] In the event of resignation, Employee is requested to provide [Number] weeks' notice.

10. Anti-Discrimination:

Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, veteran status, or any other characteristic protected by Virginia or federal law.

11. Professional Conduct:

• Employee will maintain a professional appearance, demeanor, and language at all times.
• [Option A: Workplace Attire] Employee will adhere to the company's dress code as outlined in the employee handbook.

12. Employee Handbook:

Employee acknowledges receipt of the Employee Handbook.

13. Training:

• [Option A: Specific Training Requirements] Employee will complete [Specific Training] within [Number] days of hire.

14. Harassment Reporting:

Employee will report any incidents of harassment or visitor misconduct to [Contact Person/Department].

15. Virginia Wage Act Compliance:

• Employer will comply with all requirements of the Virginia Minimum Wage Act, the Virginia Wage Payment Act, and other applicable wage and hour laws.
• [Option A: Wage Statement] Employee will receive a wage statement with each paycheck.

16. Restrictive Covenants:

• [Option A: No Restrictive Covenants] There are no non-compete or non-solicitation clauses in this agreement.
• [Option B: Restrictive Covenants - Consult Counsel] The parties acknowledge that any restrictive covenants must be narrowly tailored and compliant with Virginia law. (Note: Virginia law strictly limits enforceability of non-competes, especially for low-wage employees. Consult legal counsel before including.)

17. Governing Law:

This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. Any disputes arising under this Agreement shall be resolved in the courts of Virginia.

18. Labor Law Postings:

Employee acknowledges receipt of mandatory labor law postings as required by Virginia law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]

By: ____________________________
[Employer Representative Name and Title]

____________________________
[Employee Name]