Virginia accountant employment contract template

Virginia Accountant Employment Contract

This Virginia Accountant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Legal Name], a [State] [Entity Type] with its principal place of business at [Employer Address], hereinafter referred to as "Employer," and [Employee Legal Name], residing at [Employee Address], hereinafter referred to as "Employee."

Position

The Employer hereby employs the Employee as a full-time Accountant—Full-time.

Job Description

The Employee's duties and responsibilities include, but are not limited to:

• Preparation and analysis of financial statements.
• General ledger management.
• Accounts payable and accounts receivable.
• Payroll processing.
• Monthly and annual closing procedures.
• Account reconciliation.
• Audit preparation.
• Preparation of federal, Virginia state, and local tax returns.
• Compliance with Generally Accepted Accounting Principles (GAAP) and Virginia statutory reporting requirements.
• Maintenance of accounting records according to the Virginia Public Records Act (if applicable).
• Staying current with Virginia Department of Taxation and State Corporation Commission requirements.
• Implementation and maintenance of internal controls.
• Ongoing continuing professional education (CPE) consistent with Virginia Board of Accountancy standards.
• Interfacing with external auditors and tax authorities, ensuring timely filings in accordance with Virginia deadlines.

Licenses and Certifications

Option A: Employee is required to hold a valid Certified Public Accountant (CPA) license issued by the Virginia Board of Accountancy.

Option B: Employee is not required to hold a CPA license.

Employee shall maintain good standing with the Virginia Board of Accountancy and promptly report any investigations or disciplinary actions by Virginia licensing authorities to the Employer.

Reporting

The Employee will report to [Supervisor's Name], [Supervisor's Title].

Location

The Employee's primary work location will be at the Employer's business site located at [Employer Address] in Virginia.

Option A: Remote work is not permitted.

Option B: Remote or hybrid work may be permitted as per the Employer's remote work policy.

The Employee shall comply with all Virginia data privacy laws and maintain secure handling of sensitive financial and client data in compliance with the Virginia Uniform Electronic Transactions Act and local rules on record storage.

Employment Type and Hours

The Employee's employment is full-time.

The standard working hours are [Number] hours per week.

The Employer will observe the following Virginia state holidays: [List of Holidays].

Paid and unpaid leave, meal and rest break policies will be administered in accordance with the Virginia Department of Labor & Industry regulations and the Employer's policies.

At-Will Employment

The Employee's employment is at-will, meaning either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, except as required by law.

Option A: Upon termination by the employer, [Number] weeks’ notice will be provided.

Option B: No notice is required.

Upon termination, the Employer shall provide the Employee's final pay in accordance with Code of Virginia § 40.1-29.

The Employee shall return all Employer property and data upon termination.

Compensation

Option A: The Employee's base salary will be [Dollar Amount] per year.

Option B: The Employee's hourly wage will be [Dollar Amount] per hour.

The Employee will be paid [Pay Frequency, e.g., Semi-monthly, Monthly].

Option A: The Employee is exempt from overtime pay.

Option B: The Employee is non-exempt from overtime pay and will be paid in accordance with applicable federal and Virginia law.

Wages will be paid via [Payment Method, e.g., Check, Direct Deposit].

The Employer will comply with all Virginia wage payment rules, including timely payment and prohibition of unlawful payroll deductions.

Benefits

The Employee is eligible for the following benefits:

• Health insurance.
• Dental insurance.
• Vision insurance.
• Retirement plan/401(k).
• Life insurance.
• Disability insurance.
• Paid time off (PTO).
• Sick leave.
  Note: Virginia has no statewide paid sick leave mandate outside select sectors.
• Option A: Tuition reimbursement.
• Option B: CPA/CPE reimbursement (up to [Dollar Amount] per year).
• Option A: Transportation/parking benefits.
• Option B: Professional dues/conference reimbursement.

All benefits are subject to change at the Employer's discretion and in accordance with the applicable plan documents.

Confidentiality

The Employee shall maintain the confidentiality of all client information, personally identifiable information protected under Virginia law, company financials, trade secrets, and audit findings, in accordance with the Virginia Uniform Trade Secrets Act.

The Employee shall comply with all applicable information security protocols and HIPAA regulations (if applicable).

Intellectual Property

All work product, analyses, and any accounting systems, tools, or processes developed by the Employee during the course of employment shall be the sole property of the Employer.

Exclusivity

The Employee shall not engage in outside accounting work or "moonlighting" without the prior written consent of the Employer, especially regarding tax preparation for others.

Data Privacy and Delegation of Authority

The Employee shall act within the scope of their authority and comply with all internal controls.

The Employee shall keep all records accurate, true, and timely and cooperate with annual audits.

Errors and Irregularities

The Employee shall promptly notify the Employer of any errors, fraud, or irregularities encountered.

The Employee shall report any legal or regulatory violations to management and, if required, disclose them to Virginia authorities.

Non-Solicitation and Non-Disclosure

The Employee agrees to not solicit the Employer's clients or employees during and for [Number] years following termination of employment.

The Employee shall not disclose confidential information learned during employment. Any non-compete clause must specify geographic and temporal limitations and be tailored narrowly to legitimate business interests, considering Virginia's current non-compete law.

Behavioral Standards

The Employee shall adhere to the codes of professional and ethical conduct for accountants, including the AICPA Code of Professional Conduct and Virginia Board of Accountancy regulations.

The Employee shall comply with the Employer's anti-fraud policies and maintain professional integrity in all representations to internal and external stakeholders.

Anti-Discrimination and Harassment

The Employer prohibits discrimination and harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by the Virginia Human Rights Act and applicable federal laws.

The Employer has established reporting and escalation procedures for complaints of discrimination or harassment.

Dispute Resolution

Any dispute arising out of or relating to this Agreement shall be resolved through negotiation, mediation, or arbitration before resorting to litigation.

This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. Jurisdiction and venue for any legal action shall be in the courts of [County/City], Virginia, or local arbitration organizations.

Workers' Compensation and Safety

The Employer shall maintain workers' compensation insurance as required by Virginia law.

The Employee shall promptly report any work-related injuries to the Employer as required by Virginia law.

The Employee shall comply with all occupational health and safety requirements in the office and remote work settings.

Acknowledgement

The Employee acknowledges receipt of the Employee Handbook and the Employer's accounting policies and procedures, and that these may be updated in writing.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Representative Name], [Employer Representative Title]

Employer

____________________________

[Employee Legal Name]

Employee