Tennessee HR assistant employment contract template

Tennessee HR Assistant Employment Contract

This Tennessee HR Assistant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Name], located at [Employer Address], Tennessee (“Employer”) and [Employee Name], residing at [Employee Address], Tennessee (“Employee”).

1. Employment

• The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer, as a HR Assistant.
• Option A: Full-time employment.
• Option B: Part-time employment (specify hours per week: [Hours per week]).

2. Job Title and Duties

• The Employee’s job title is HR Assistant. The Employee will perform the following duties, including but not limited to:
• Employee onboarding and offboarding.
• Maintaining HRIS and accurate personnel records compliant with Tennessee data privacy expectations.
• Administering payroll inputs and records in compliance with Tennessee wage and hour laws.
• Assisting with benefit programs specific to Tennessee (e.g., handling state-mandated disability insurance records and workers’ compensation forms).
• Facilitating workplace compliance training (including anti-harassment, EEO, and Tennessee-required notices).
• Tracking attendance and leave.
• Maintaining confidential employee information in alignment with Tennessee’s statutory requirements for privacy and access.
• Handling employment verification requests.
• Supporting recruitment processes by processing background checks and complying with Tennessee and federal "ban the box" legislation.
• The Employee agrees to perform such other duties as are reasonably assigned by the Employer from time to time.
• The primary workplace address is [Workplace Address], Tennessee.

3. Reporting Relationship

• The Employee will report to the [HR Manager Title].
• Option A: The Employee will collaborate with other departments as needed.
• Option B: Specific interdepartmental collaboration required with [Department Names].

4. Work Hours

• The Employee's regular work hours will be [Start Time] to [End Time], [Number] days per week, for a total of [Number] hours per week.
• Option A: The Employee is entitled to a [Number] minute meal break and [Number] minute rest breaks per day.
• Option B: Overtime work may be required with prior authorization. Overtime will be compensated in accordance with Tennessee wage and hour laws (1.5x the regular rate for non-exempt employees).

5. Compensation

• The Employee will be paid at a rate of [Dollar Amount] per [Hour/Year].
• Option A: Paid semi-monthly on the [Day] and [Day] of each month.
• Option B: Paid monthly on the [Day] of each month.
• Overtime eligibility: [Exempt/Non-Exempt].
• Option A: Bonus/Incentives: [Describe bonus structure and criteria].
• Option B: Relocation assistance: [Describe relocation assistance package, if any].

6. Benefits

• The Employee is eligible for the following benefits:
• Health, dental, and vision insurance (subject to plan eligibility requirements).
• Option A: 401(k) plan.
• Option B: State retirement plan ([Plan Name]).
• Paid time off (PTO): [Number] days per year.
• Sick leave: [Number] days per year (if offered).
• Holiday policy: [List recognized Tennessee and federal holidays].
• Training and professional development programs: [Describe available programs, e.g., SHRM certification reimbursement].
• Employee Assistance Program (EAP).
• Workers’ compensation insurance as mandated by Tennessee law.

7. Ownership of Work Product

• All documents, policy manuals, templates, and proprietary information prepared by the Employee during the course of employment shall remain the property of the Employer.
• Upon termination of employment, the Employee will return all Employer property.

8. Confidentiality

• The Employee agrees to hold all confidential information of the Employer in strict confidence, including but not limited to employee records, payroll data, benefit information, investigations, and sensitive company or client data.
• The Employee agrees to comply with the Tennessee Uniform Trade Secrets Act.

9. External Vendors

• The Employer may use external vendors for background checks or EAP. The Employee agrees to comply with all applicable laws and regulations, including the FCRA and Tennessee-specific rules on consumer reporting for hiring purposes.

10. Secondary Employment

• Option A: The Employee is prohibited from engaging in any secondary employment that conflicts with the interests of the Employer.
• Option B: The Employee may engage in secondary employment, provided that it does not interfere with the Employee's duties to the Employer.

11. Workplace Conduct

• The Employee agrees to comply with all company policies, including safety, anti-harassment, conflict of interest, and professional dress code policies.
• The Employee will support reporting and investigation processes as required.

12. Required Notices

• The Employer will provide the Employee with all legally required employment notices, including Tennessee OSHA, wage notice, workers' compensation, and unemployment insurance disclosures.

13. FLSA Status

• The Employee is classified as [Exempt/Non-Exempt] under the Fair Labor Standards Act (FLSA) and Tennessee law. This classification is based on the Employee's job duties and responsibilities.

14. At-Will Employment

• The Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to applicable Tennessee law.
• Option A: The Employer will provide [Number] days' written notice of termination.
• Option B: Upon termination, the Employee will receive a final paycheck in accordance with Tennessee's wage payment laws, including all earned wages and accrued vacation time.

15. Grounds for Dismissal

• The Employee may be subject to immediate dismissal for cause, including but not limited to breach of confidentiality, gross misconduct, or violation of anti-discrimination laws.
• Disciplinary actions will be taken in accordance with company policy and Tennessee best practices.

16. Post-Employment Obligations

• Upon termination of employment, the Employee agrees not to use or disclose any confidential information of the Employer.
• Non-solicitation: [Include a carefully worded non-solicitation clause compliant with Tennessee law, focusing on confidential HR practices, if applicable. Consult with legal counsel].

17. Anti-Discrimination

• The Employer is an equal opportunity employer and complies with all federal and Tennessee anti-discrimination laws, including the Tennessee Human Rights Act, Title VII, ADA, and applicable local ordinances.

18. Dispute Resolution

• Any disputes arising out of or relating to this Agreement shall be resolved through internal resolution, followed by mediation or arbitration, as appropriate.
• This Agreement shall be governed by the laws of the State of Tennessee. The venue for any legal proceedings shall be [County Name] County, Tennessee.

19. Miscellaneous

• The Employer will retain employment records as required by Tennessee law.
• This Agreement may be executed in counterparts, including electronic signatures.
• The Employee acknowledges receipt and understanding of all company policies.
• The Employee consents to background checks and drug testing as required for HR roles per Employer policy and Tennessee law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Signature: ____________________________