Oregon receptionist employment contract template

Oregon Receptionist Employment Contract

This Oregon Receptionist Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Full Legal Name], with its principal place of business at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Position

• The Employer hereby employs the Employee as a full-time Receptionist.
• Job Description: The Employee's responsibilities will include, but are not limited to:
  • Answering and routing telephone calls.
  • Greeting clients and visitors.
  • Managing appointment scheduling systems.
  • Receiving and distributing mail and packages.
  • Maintaining reception and waiting areas.
  • Handling visitor sign-in and security protocols specific to the Employer’s Oregon facility.
  • Maintaining confidentiality of client and office information.
  • Assisting with administrative projects.
  • Data entry.
  • Office supply management.
  • Collaborating regularly with other departments.
  • Following Oregon workplace safety and health standards.

2. Professional Appearance and Dress Code

• The Employee is expected to maintain a professional appearance at all times.
  • Option A: Business professional attire is required.
  • Option B: Business casual attire is required.
  • Option C: Refer to the Employer's dress code policy.
• Compliance with any health-related guidelines for front desk staff according to Oregon OSHA regulations is required.

3. Reporting Structure

• The Employee will report directly to [Supervisor Name], whose title is [Supervisor Title].
• Regular interaction and performance feedback will be provided [Frequency, e.g., weekly, monthly, quarterly].

4. Work Location

• The Employee's primary work location will be at [Address of Oregon Facility].
  • Option A: On-premises presence is required.
  • Option B: Procedures for remote answering services, if applicable, are as follows: [Details].
• The Employee will comply with Oregon indoor air quality and fire safety laws for reception areas.

5. Work Hours

• The Employee's work hours are full-time, typically [Number] hours per week.
• The Employee's standard work schedule is [Start Time] to [End Time], Monday through Friday.
• Meal and rest break schedules will adhere to Oregon labor regulations.
• Specific policies on shift coverage, punctuality, overtime authorization, and reporting absences are detailed in the employee handbook.

6. Compensation

• The Employee will be compensated at a rate of [Dollar Amount] per [Hour/Year].
• The Employee will be paid [Pay Schedule, e.g., bi-weekly, semi-monthly].
• Overtime pay will be provided at no less than 1.5 times the regular rate for hours worked over 40 in a workweek, in compliance with Oregon minimum wage standards and daily/weekly overtime rules.

7. Benefits

• The Employee is eligible for the following benefits:
  • Oregon Sick Time accrual and usage (1 hour for every 30 worked, up to 40 hours annually).
  • Eligibility for health, vision, and dental insurance, according to the Employer’s policy.
  • Oregon-specific short-term disability coverage.
  • Eligibility to participate in the Employer's 401(k)/retirement plan, according to the plan’s terms.
  • [Number] days of paid vacation or PTO per year.
  • Recognition of state and federal holidays.
  • [Description of transportation/parking benefits, if applicable].
  • [Description of tuition reimbursement or training opportunities, if applicable].

8. Leave Entitlements

• The Employee is entitled to leave as required by Oregon law, including:
  • Oregon Family Leave Act (OFLA).
  • Paid Leave Oregon.
  • Parental and bereavement leave.
  • Jury duty.
  • Leave to address domestic violence.

9. Confidentiality

• The Employee agrees to maintain strict confidentiality regarding sensitive business operations, client lists, visitor records, and proprietary information accessed or overheard at the front desk.

10. Technology and Communication Systems

• The Employee will use Employer-provided technology and communication systems, including phone, email, calendaring software, and physical access logs.
• The Employee agrees to comply with the Employer's technology and privacy policies.

11. Personal Activities

• The Employee is prohibited from engaging in personal, non-business activities during scheduled work hours at the reception desk.

12. Workplace Safety and Emergency Protocols

• The Employee will adhere to workplace safety and emergency protocols, including responsibilities during fire drills, medical emergencies, and building evacuations, in line with Oregon occupational safety law.

13. Cash Handling (If Applicable)

• If applicable, the Employee will follow Oregon-compliant documentation and accountability standards for handling cash or petty cash. [Specify procedures].

14. Professional Conduct and Anti-Harassment/Anti-Discrimination

• The Employee will maintain professional conduct and comply with anti-harassment/anti-discrimination policies, covering protections under Oregon law related to gender identity, sexual orientation, race, age, disability, religion, and other categories.
• The Employer is committed to equal employment opportunity and a respectful work environment.

15. Complaint and Reporting Procedures

• Complaint and reporting procedures for harassment or inappropriate conduct at the reception or lobby area are detailed in the employee handbook.

16. Equipment/Uniform

• The Employer will provide the following equipment/uniform: [List items].
• Upon termination, the Employee is required to return all Employer-provided equipment/uniform.

17. Term and Termination

• Unless otherwise agreed, this employment is at-will.
• Either party may terminate this Agreement at any time, with or without cause.
• The Employer requires [Number] weeks' notice of resignation, if possible.
• Severance pay or unused PTO payout will be provided as required under Oregon law.
• The Employee's final paycheck will be provided no later than the end of the next business day for involuntary termination or by the next regular payday for voluntary resignation.

18. Post-Termination Obligations

• Upon termination, the Employee will continue to be bound by confidentiality obligations.
• The Employee will return all Employer documents, keys, and other property.

19. Performance Evaluations

• The Employee will receive periodic performance evaluations, as determined by the Employer.
  • Option A: Performance evaluations will occur annually.
  • Option B: Performance evaluations will occur [Frequency].
• The Employee will have access to training opportunities and career development resources relevant to receptionist skills and advancement.

20. Non-Competition/Non-Solicitation

• [Choose One]:
  • Option A: No non-compete or non-solicitation agreement is required for this position.
  • Option B: (Consult legal counsel) Non-compete and non-solicitation clauses are subject to Oregon's limitations and enforceability. A separate agreement will be provided.

21. Workers' Compensation and Safety

• The Employee is covered by workers' compensation insurance as required by Oregon statutes.
• The Employee will adhere to all occupational health and safety policies.

22. Dispute Resolution

• Any disputes arising out of or relating to this Agreement will be resolved through [Specify procedure: internal grievance resolution, mediation, arbitration].
• Oregon law will govern this Agreement.
• The venue for any legal action will be [County], Oregon.

23. Notification of Changes

• The Employee will notify the Employer of any changes to their contact information or work eligibility status in accordance with Oregon's E-Verify or Form I-9 procedures.

24. Employee Rights

• All Oregon and federal posters, labor notices, and employee rights information will be provided and accessible at the workplace.

25. Union Agreements

• [Choose one]:
  • Option A: This agreement is not subject to any union or collective bargaining agreement.
  • Option B: This agreement is subject to the terms of the [Union Name] collective bargaining agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

Signature: ____________________________

Date: ____________________________