Oregon executive assistant employment contract template

Oregon Executive Assistant Employment Contract

This Executive Assistant Employment Contract ("Agreement") is made and effective as of [Date], by and between [Employer Full Legal Name], located at [Employer Address] ("Employer") and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

Position: Executive Assistant

• Option A: This is a full-time Executive Assistant position.
• Option B: This is a part-time Executive Assistant position.

Responsibilities:

• Comprehensive calendar management for [Executive Name/Title].
• Scheduling meetings and appointments.
• Arranging domestic and international travel logistics.
• Screening confidential correspondence.
• Preparing meeting materials and presentations.
• Managing expense reports.
• Overseeing office supply procurement.
• Drafting emails, memos, and presentations.
• Acting as a gatekeeper for executive communications.
• Coordinating relationships with key stakeholders.
• Maintaining confidential files.
• Liaising between executives and other departments.
• Other duties as assigned that are within the reasonable scope of this position.

Required Skills:

• Advanced proficiency in Microsoft Office Suite and/or Google Workspace.
• Experience with document management systems.
• High level of discretion and confidentiality.
• Excellent time management and multitasking abilities under pressure.
• Ability to anticipate executive needs.
• Experience with vendor management.
• Professional communication skills.

Reporting Structure:

• Employee will report directly to [Supervisor Name/Title].
• Performance evaluations will be conducted [Frequency, e.g., annually, semi-annually].
• Performance will be evaluated based on efficiency, responsiveness, organizational skills, and contribution to executive support.

Work Location:

• Option A: The primary work location is [Office Address] in Oregon.
• Option B: This is a remote/hybrid position, with telework expectations as follows: [Specify Telework Expectations].
• Mandatory on-site attendance is required for [Specific Events/Meetings].
• Employee is responsible for maintaining a secure workspace when handling sensitive information off-site.

Work Hours:

• The standard work hours are [Start Time] to [End Time], Monday through Friday.
• Employee will adhere to Oregon's meal and rest break requirements (ORS 653.261).
• Option A: Overtime is not expected.
• Option B: Overtime may be required and will be compensated at 1.5x the regular hourly rate, as required by Oregon law.
• Option C: On-call or after-hours availability is expected for urgent executive needs and will be compensated as follows: [Compensation Details].

Employment Status:

• This is a full-time, regular employment position.
• Employment is at-will, as permitted by Oregon law.
• Either party may terminate the employment relationship at any time, with or without cause.
• Option A: [Number] days' written notice of termination is required from either party.
• Option B: Immediate dismissal may occur for [Grounds for Immediate Dismissal, e.g., gross misconduct, violation of company policy].

Compensation:

• The annual base salary is [Amount], or [Hourly Rate] per hour, which meets or exceeds Oregon's minimum wage.
• Paychecks will be issued [Frequency, e.g., bi-weekly] via [Method, e.g., direct deposit].
• Option A: Employee is eligible for an annual bonus based on performance. The specific bonus structure is detailed in [Document Name/Location].
• Option B: Employee may be eligible for annual merit increases based on performance reviews.

Benefits:

• Employer provides health, dental, and vision insurance. Details are provided in the employee benefits handbook.
• Employee is eligible to participate in the OregonSaves retirement program.
• Employee accrues paid vacation time at a rate of [Accrual Rate] per pay period.
• Vacation carryover policy: [Carryover Policy Details].
• Employee is entitled to paid sick leave in accordance with Oregon law (ORS 653.601), accruing at a rate of 1 hour for every 30 hours worked.
• Employee is entitled to [Number] paid personal days per year.
• The following paid holidays are observed: [List of Holidays].
• Option A: Employer provides an Employee Assistance Program (EAP).
• Option B: Employer offers a wellness program with the following benefits: [Wellness Program Details].
• Option C: Employer provides tuition reimbursement for professional development related to administrative roles, up to [Amount] per year.
• Option D: Employer will reimburse professional membership fees for relevant organizations (e.g., IAAP).
• Option E: A stipend of [Amount] will be provided for telework/commuting costs.

Data Privacy and Confidentiality:

• Employee agrees to maintain strict confidentiality regarding all executive, financial, personnel, and business information.
• Employee acknowledges obligations under Oregon trade secret law and any applicable Non-Disclosure Agreement (NDA).
• Employee will adhere to all security protocols for digital and physical records.

Outside Employment:

• Option A: Employee may engage in outside employment, provided it does not create a conflict of interest with their duties as Executive Assistant.
• Option B: Employee must disclose any outside employment and obtain written approval from the Employer prior to engaging in such employment.

Intellectual Property:

Employee agrees that any original documents, templates, or systems created during employment are the property of the Employer.

Professional Conduct:

• Employee will adhere to all anti-discrimination, harassment, and retaliation policies as required by Oregon law (ORS 659A).
• Equal employment opportunities are provided for all protected categories under Oregon statute.

Workplace Safety:

• Employer is committed to providing a safe and ergonomic work environment, in accordance with Oregon OSHA standards.
• Employee may request ergonomic equipment as needed.

Company Property:

• Employee is responsible for the proper use and care of all employer-provided equipment (laptop, phone, etc.).
• All company property must be returned upon termination of employment.
• Employee will adhere to the Employer's acceptable use policy.

Non-Compete/Non-Solicitation:

• Employee acknowledges that post-employment non-compete clauses are generally void in Oregon, except as narrowly permitted for trade secret protection under Oregon law (ORS 653.295).
• Option A: Employee agrees to a reasonable non-solicitation agreement, restricting solicitation of clients and employees for a period of [Duration] following termination.
• Option B: This agreement does not contain a non-compete or non-solicitation clause.

Expense Reimbursement:

Employee will be reimbursed for reasonable business expenses (travel, supplies, etc.) in accordance with company policy and Oregon wage payment laws.

Compliance Notices:

Employee acknowledges receipt of required notices regarding Oregon Family Leave Act (OFLA/OFLI), Oregon Paid Family and Medical Leave Insurance (Paid Leave Oregon), workers' compensation, unemployment insurance, and anti-retaliation protections.

Dispute Resolution:

• The parties agree to attempt to resolve any workplace disputes through internal resolution or third-party mediation before resorting to litigation or arbitration.
• This Agreement shall be governed by and construed in accordance with the laws of the State of Oregon.
• The venue for any legal action arising out of this Agreement shall be [County Name] County, Oregon.

Severability:

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Modification:

This Agreement may be modified only by a written instrument signed by both parties.

Entire Agreement:

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

Mandatory Written Notice:

Employee acknowledges receipt of all mandatory written notices required under Oregon law, including wage rate, pay schedule, and workplace policies.

Periodic Review:

This Agreement will be reviewed periodically and may be adjusted to accommodate changes in Oregon law or business needs.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Signature]

[Employer Printed Name]

[Employee Full Legal Name]

[Employee Signature]

[Employee Printed Name]