Oregon office assistant employment contract template

Oregon Office Assistant Employment Contract

This Oregon Office Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Legal Name], with its principal place of business at [Employer Address] (“Employer”), and [Employee Legal Name], residing at [Employee Address] (“Employee”).

Position and Duties

• The Employer hires Employee as a full-time Office Assistant.
• The Employee’s duties shall include, but are not limited to:
  • Document preparation and management
  • Data entry and record keeping
  • Handling mail and correspondence (electronic and physical)
  • Scheduling and calendar management
  • Reception and visitor management
  • Office supply inventory and ordering
  • File management (digital and paper)
  • Phone and email communication
  • Support for meetings (preparation, note-taking, logistics coordination)
  • Compliance with Employer’s record retention and privacy policies
  • Option A: Handling confidential/sensitive information related to [Employer Industry].
  • Option B: Bilingual communication (specify language: [Language]).
  • Option C: Report preparation (specify type: [Report Type]).
  • Option D: Maintaining compliance records (e.g., OSHA documents).

Reporting Structure

• The Employee will report directly to [Direct Supervisor Name], [Direct Supervisor Title].
• The backup reporting protocol will be to [Backup Supervisor Name], [Backup Supervisor Title] in the event that the Employee's direct supervisor is unavailable.
• Employee will cooperate with all departments as needed.

Work Location

• The primary work location is the Employer’s office at [Office Address], Oregon.
• Option A: The Employee may perform remote work as follows: [Remote Work Arrangement Details].
• Option B: Onsite attendance is required on [Days of Week] from [Start Time] to [End Time].
• The Employer will provide the necessary equipment: [List of Equipment].
• Upon termination of employment, the Employee shall return all equipment to the Employer.

Employment Classification and Hours

• Employment is full-time.
• Standard work hours are [Number] hours per week, from [Start Time] to [End Time], [Days of Week].
• Option A: Flexible work arrangements are available as follows: [Flexible Work Details].
• The Employee is entitled to meal and rest breaks as required by Oregon law, including paid rest breaks and unpaid meal periods. Requests for schedule changes must be submitted to [Manager Name] for approval.

Compensation

• The Employee's annual base salary is [Dollar Amount] or hourly wage is [Dollar Amount].
• Option A: Overtime will be paid at a rate of 1.5 times the regular rate for hours worked over 40 in a workweek, as required by Oregon law.
• Payment will be made [Payment Frequency: Weekly, Bi-Weekly, Monthly].
• Option B: Bonus or incentive details: [Bonus Details].
• The Employer complies with Oregon's minimum wage laws, including any applicable local minimum wage requirements.
• The Employee will receive itemized paystubs in compliance with Oregon law.
• Upon separation, the Employee will receive their final pay as required by Oregon law.

Benefits

• Health, dental, and vision insurance eligibility begins on [Date].
• Option A: Retirement plan options: [401k, OregonSaves, Other].
• Paid vacation: [Number] days per year.
• Paid sick leave will accrue according to the Oregon Paid Sick Time Act.
• Paid holidays: [List of Holidays].
• Jury duty leave will be provided in accordance with Oregon law.
• Bereavement leave: [Number] days.
• Option B: Commuter/parking benefits: [Details].

Leave

• The Employee is eligible for family leave under the Family and Medical Leave Act (FMLA) and the Oregon Family Leave Act (OFLA).

Professional Development

• Option A: The Employer will provide professional development opportunities, including:
  • Office technology training.
  • Administrative certification support.
  • Specify other opportunities: [Opportunity Details].

Confidentiality and Data Privacy

• The Employee shall maintain the confidentiality of the Employer’s business information, staff records, and client/customer data.
• The Employee shall not misuse or disclose proprietary, trade secret, or company-sensitive information.
• These confidentiality obligations survive termination of employment.

Intellectual Property

• The Employee agrees that all work product created during and within the scope of their employment is owned by the Employer.

Use of Personal Devices

• The use of personal devices for work is governed by the Employer's acceptable use and security policies.
• The Employee agrees to comply with data retention and deletion policies upon separation.

Professional Conduct and Workplace Standards

• The Employee shall comply with all workplace policies, anti-harassment and discrimination rules, and non-retaliation policies.
• The Employer prohibits discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, marital status, age, disability, pregnancy, or veteran status, as protected by Oregon law.
• The Employee will maintain standards for attire, attendance, punctuality, professional communication, and respectful conduct.
• Unauthorized absence, substance abuse, and workplace violence are prohibited.
• The Employer maintains a drug-free workplace and may restrict marijuana use, as permitted by Oregon law.

At-Will Employment and Termination

• Employment is at-will, meaning either party may terminate the employment relationship at any time, with or without cause or notice, subject to the notice provisions below.
• Voluntary Resignation: The Employee shall provide [Number] days written notice of resignation.
• Employer-Initiated Termination: The Employer may terminate employment for cause or without cause.
• The Employer will comply with Oregon law regarding final pay procedures.
• Upon termination, the Employee shall return all employer property and access will be removed.

Workplace Safety and Health

• The Employee shall report any workplace hazards to the Employer immediately.
• The Employee agrees to comply with the Employer’s safety policy and Oregon OSHA regulations.
• The Employee has the right to report unsafe conditions without retaliation.
• The Employee shall comply with all applicable public health laws and protocols.

Workers' Compensation

• The Employer maintains workers’ compensation insurance as required by Oregon law.

Mandatory Reporting

• Option A: If the Employee is in a public or healthcare setting, they may have mandatory reporting obligations under Oregon law.

Dispute Resolution

• Any disputes shall be resolved through the Employer’s internal complaint/grievance procedures.
• Option A: If unresolved, disputes shall be submitted to Oregon-based mediation or arbitration.
• Oregon law governs this Agreement.

Oregon-Specific Notices

• The Employee is entitled to domestic violence/victim leave rights under Oregon law.
• There shall be no retaliation for wage complaints.

Policy Acknowledgments

• The Employee acknowledges receipt and understanding of the Employer's Harassment-free Workplace Policy.

Eligibility to Work

• The Employee must provide documentation demonstrating eligibility to work in the United States and comply with E-Verify/I-9 requirements.

Non-Compete

• Option A: The Employee is not subject to a non-compete agreement, unless compliant with Oregon law.

Outside Employment

• The Employee shall disclose any outside employment or potential conflicts of interest to the Employer.

Modification

• This Agreement may be modified only by written agreement signed by both parties.

Employer Policies

• All employer policies referenced in this Agreement are available for review and may be amended by the Employer.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. ____________________________ [Employer Legal Name] By: ____________________________ [Employer Representative Name], [Employer Representative Title] ____________________________ [Employee Legal Name]