Oregon IT assistant employment contract template

Oregon IT Assistant Employment Contract

This Oregon IT Assistant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Legal Name], a [State] [Entity Type] with its principal place of business at [Employer Address] ("Employer"), and [Employee Legal Name], residing at [Employee Address] ("Employee").

Job Title and Responsibilities

• Job Title: IT Assistant
• Option A: Duties and Responsibilities:
  • Provide technical support, including hardware/software troubleshooting and maintenance.
  • Administer user accounts.
  • Manage help desk ticketing system.
  • Install operating systems and applications.
  • Support network connectivity.
  • Manage IT asset inventory.
  • Image devices.
  • Set up equipment for new hires.
  • Apply system updates and patch management.
  • Onboard staff with technology.
  • Provide basic end-user training.
  • Enforce company cybersecurity policies.
  • Document processes.
  • Escalate incidents as needed.
• Option B: Specific skills required: [Specific Technology 1], [Specific Technology 2], and [Specific Technology 3] (e.g., Windows/MacOS/Linux administration, Office 365, Active Directory, remote support tools, printers, email clients, basic scripting or automation).

Reporting Structure and Workflow

• Reports to: [Supervisor Name], [Supervisor Title]
• Option A: Daily Workflow:
  • On-site support: [Percentage]%
  • Remote support: [Percentage]%
• Option B: After-hours Emergency Support:
  • Employee is required to provide after-hours emergency support on a rotational basis.
  • Employee is not required to provide after-hours emergency support.

Work Location

• Principal Work Location: [Employer Address], Oregon.
• Option A: Remote/Hybrid Work:
  • Employee is eligible for remote work subject to company policy.
  • Employee is not eligible for remote work.
• Option B: Equipment Provided:
  • Employer will provide all necessary equipment for IT support functions.
  • Employee will be responsible for providing [Specific Equipment].
• Workspace Technology Requirements: [Specific Requirements] (e.g., dedicated internet line, ergonomic setup).

Oregon Workplace Health and Safety

Employee agrees to adhere to all Oregon workplace health and safety rules, including ergonomic requirements for office work and compliance with IT safety regulations.

Employment Type and Work Schedule

• Employment Type: Full-time
• Option A: Work Schedule:
  • Standard weekly hours: 40 hours per week
  • Exact Work Schedule: [Start Time] to [End Time], [Days of the Week]
• Option B: Overtime:
  • Employee is eligible for overtime pay at 1.5x the regular rate for hours worked over 40 in a workweek, as required by Oregon law.
  • Employee is not eligible for overtime pay.
• Meal and Rest Breaks: Employee will receive a 10-minute rest break for every four hours worked and a 30-minute meal period for shifts over six hours, in compliance with Oregon law.

Compensation

• Option A: Salary:
  • Base Salary: [Dollar Amount] per year.
  • Pay Cycle: [Frequency, e.g., Bi-weekly].
• Option B: Hourly Wage:
  • Hourly Wage: [Dollar Amount] per hour (must meet or exceed Oregon minimum wage).
  • Pay Cycle: [Frequency, e.g., Bi-weekly].
• Overtime Calculation: Overtime will be calculated at 1.5 times the regular rate of pay for all hours worked over 40 in a workweek, as required by Oregon law.
• Option C: Bonuses/Stipends:
  • Performance-based bonus: [Description and Criteria].
  • Stipend for [Specific IT Certification]: [Dollar Amount].
  • On-call stipend: [Dollar Amount] per [Time Period].

Fringe Benefits

• Health Insurance: [Description of Health Insurance Plan] (Employer's compliance with Oregon health insurance requirements for employer size).
• Dental Insurance: [Description of Dental Insurance Plan].
• Vision Insurance: [Description of Vision Insurance Plan].
• Paid Leave:
  • Oregon Paid Sick Time: Accrued at a rate of 1 hour for every 30 hours worked, up to 40 hours per year, as required by Oregon law.
  • Paid Vacation: [Number] days per year.
  • Oregon Statutory Holidays: [List of Holidays].
• Retirement/401(k): [Description of Retirement Plan] (Eligibility requirements).
• Technical Training Reimbursement: [Description of Reimbursement Policy].
• Commuter/Transit Benefits: [Description of Benefits].

Intellectual Property Ownership

All scripts, documentation, processes, troubleshooting workflows, IT inventories, and custom automation developed by Employee during employment are the sole property of Employer.

Any use of open-source or external code requires prior written approval from Employer.

Any inventions made by the employee during the course of their employment shall be owned by the employer, subject to Oregon law.

Confidentiality

Employee shall maintain the confidentiality of all user and company data, incident reports, passwords, internal system details, and business information.

Employee agrees to comply with all data privacy and information security requirements under Oregon law, including notification duties for exposure of customer data under Oregon’s data breach notification statute.

IT Security and Acceptable Use

Strict prohibition on unauthorized software installation, use of personal devices (BYOD) without IT approval, improper handling of confidential information, or access to privileged accounts beyond assigned scope.

Employee must comply with Employer’s written IT security and acceptable use policies.

Outside IT Work

Employee must disclose any off-duty IT work for other employers, or freelance/consulting activities, if such work risks data security or creates a conflict of interest.

At-Will Employment

Employment is at-will, subject to Oregon law.

• Option A: Termination:
  • Voluntary Resignation: Employee must provide [Number] days' written notice.
  • Employer-Initiated Termination: Employer may terminate employment at any time, with or without cause, subject to applicable laws.
  • Immediate Termination: Employer may immediately terminate employment for gross misconduct or security breaches.
• Return of Property: Upon termination, Employee must return all company equipment and complete account deactivation.
• Final Wage Payment: Final wage payment will be made in accordance with Oregon law. (within one business day for employee-discharged, otherwise by next payday).
• Exit Interview: Employee may be required to participate in an exit interview and complete offboarding documentation.

Anti-Discrimination and Equal Employment Opportunity

Employer is an equal opportunity employer and prohibits discrimination and harassment based on race, color, religion, gender, age, disability, sexual orientation, gender identity, national origin, veteran status, marital status, genetic information, or any other characteristic protected by Oregon law. Employer is committed to diversity and workplace inclusion.

Occupational Safety and Health

Employer complies with Oregon OSHA requirements for IT workplaces.

Employee has access to mental health resources, including the Employee Assistance Program (EAP). [Details of EAP].

Non-Compete and Non-Solicitation

• Option A: Non-Compete Agreement:
  • The parties agree to the attached Non-Compete Agreement, which is incorporated herein by reference.
  • Employee acknowledges receiving written notice of the Non-Compete Agreement at least 14 days prior to the start of employment and has been advised to seek independent legal counsel.
• Option B: No Non-Compete Agreement:
  • There is no non-compete agreement in place.
• Non-Solicitation: Employee agrees not to solicit Employer's employees or customers for a period of [Number] months following termination of employment.

Invention Assignment

Employee agrees to assign to Employer all rights, title, and interest in any inventions, discoveries, or improvements made during employment, subject to "employee's invention rights" exclusions as required by Oregon law.

Workers' Compensation

Employer provides workers' compensation insurance as required by Oregon law.

Employee must report any workplace injuries immediately to [Designated Person/Department].

Whistleblower Protection

Employee is notified of Oregon's "whistleblower" protections applicable to private-sector IT staff reporting security incidents or violations of law.

Dispute Resolution

Disputes will be resolved through informal resolution, mediation, or arbitration.

This Agreement shall be governed by and construed in accordance with the laws of the State of Oregon. Venue for any claims shall be in [County] County, Oregon.

Background Checks and Other Requirements

• Option A: Background Check:
  • Employment is contingent upon successful completion of a background check.
• Option B: Driving Record Check:
  • Employment is contingent upon a satisfactory driving record check.
• Option C: Drug-Free Workplace:
  • Employer maintains a drug-free workplace policy, consistent with Oregon's marijuana laws.
• Option D: Security Clearances:
  • Employment may require obtaining and maintaining a security clearance.

Amendments

Employer may modify the terms, conditions, and policies of this Agreement as required to remain compliant with changes to Oregon state statutes, DOL and BOLI rules, and industry regulations. Employee will be notified of any amendments in writing.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Legal Name]

By: ____________________________
[Employer Representative Name], [Employer Representative Title]

____________________________
[Employee Legal Name]