Oregon janitor employment contract template

Oregon Janitor Employment Contract

This Full-Time Janitor Employment Agreement is made and entered into as of [Date], by and between [Employer Name], located at [Employer Address], hereinafter referred to as "Employer," and [Employee Name], residing at [Employee Address], hereinafter referred to as "Employee."

Position: Full-Time Janitor

• Job Description and Task List:
  • Routine cleaning, sanitizing, sweeping, and mopping of floors.
  • Trash removal and proper disposal.
  • Restroom maintenance and sanitation.
  • Floor care (carpet cleaning, waxing, buffing).
  • Window and surface cleaning.
  • Restocking supplies.
  • Safe storage and use of cleaning chemicals (hazard communication per OSHA and Oregon OSHA standards).
  • Operation of janitorial equipment.
  • Facility inspection and reporting of maintenance issues.
  • Adhering to infection-control protocols.
  • Occasional event or emergency cleaning needs.

Work Location(s):

• Option A: [Specific Facility Address]
• Option B: Multiple locations as assigned by Employer, including travel to [City/Region in Oregon]. Employee is responsible for safe travel considering Oregon weather conditions.
• Option C: Other: [Specify Other Location(s)]

Employment Status: Full-Time

• Standard Workweek: 40 hours per week.
• Shift Schedule: [Day/Night/Weekend - Specify Schedule]
• Meal and Rest Breaks: Employee is entitled to meal and rest breaks as required by Oregon law. A 30-minute unpaid meal period will be provided for shifts over six hours. A 10-minute paid rest period will be provided for every four hours worked.
• Overtime: Employee will be paid overtime at a rate of one and one-half times their regular rate of pay for all hours worked in excess of 40 hours in a workweek, as required by Oregon law.

Attendance, Call-In, and Shift-Swapping Procedures:

• Attendance: Employee is expected to be punctual and maintain regular attendance.
• Call-In: In the event of absence, Employee must notify [Designated Contact Person] at [Phone Number] at least [Number] hours prior to the scheduled shift.
• Shift-Swapping: Shift-swapping may be permitted with the prior approval of [Designated Contact Person] and must comply with Oregon Sick Time Law.
• Paid Sick Leave: Employee will accrue paid sick leave as required under the Oregon Sick Time Law.

Compensation:

• Wage: Employee will be paid at a rate of [Dollar Amount] per hour, which is at or above Oregon's minimum wage (including applicable Portland Metro area differential if applicable).
• Payment Frequency: Employee will be paid [Weekly/Bi-Weekly/Monthly] via [Direct Deposit/Check].
• Pay Period: The pay period closes on [Day].
• Shift Differentials/Bonuses:
  • Option A: No shift differentials or bonuses apply.
  • Option B: A shift differential of [Dollar Amount] per hour will be paid for [Specific Shift].
  • Option C: A bonus of [Dollar Amount] will be paid for tasks involving [Biohazards/Chemical Handling/Severe Weather Cleanup/Emergency Response].

Employee Benefits:

• Eligibility: Employee becomes eligible for benefits after [Number] days of employment.
• Health Insurance: [Employer-provided Health Insurance/No Health Insurance Provided]
• Dental Insurance: [Employer-provided Dental Insurance/No Dental Insurance Provided]
• Vision Insurance: [Employer-provided Vision Insurance/No Vision Insurance Provided]
• Oregon PFMLI: Employer complies with Oregon's Paid Family and Medical Leave Insurance (PFMLI).
• Paid Vacation: Employee will accrue [Number] days of paid vacation per year.
• Paid Holidays: Employee will receive paid time off for the following Oregon-specific holidays: [List Oregon-Specific Holidays].
• Retirement Plan: Employee will be provided with information regarding OregonSaves enrollment and opt-out procedures.
• Disability Insurance: [Employer-provided Disability Insurance/No Disability Insurance Provided]
• Workers’ Compensation: Employee is covered by workers’ compensation insurance as required by Oregon law.
• Uniform/Footwear Allowance: [Uniform provided by Employer/Allowance of Dollar Amount per Year]

Training Requirements:

• OSHA and Oregon OSHA safety training.
• Bloodborne pathogen training.
• Hazardous chemicals and MSDS procedures training.
• Equipment operation certification (if required).
• Ergonomic safety reminders.
• Required attendance at employer orientation and periodic safety meetings.

Workplace Health and Safety:

• Compliance with all Oregon and federal workplace health and safety laws.
• Protective equipment will be provided as necessary.
• Incident reporting procedures are in place.
• Employee has the right to refuse unsafe work.
• Safety committee participation [Available/Not Available].

Reporting Structure:

• Employee reports to [Supervisor Name/Title].
• Communication/reporting protocols for facility damage, supply shortages, or safety incidents are in place.

Child Labor Laws: If Employee is a minor, compliance with Oregon Child Labor Laws is required.

Off-the-Clock Work: Off-the-clock work is strictly prohibited.

After-Hours Alarms/Emergencies: [Employee is responsible for responding to after-hours alarms/emergencies / Employee is not responsible for responding to after-hours alarms/emergencies].

Wage Theft: Wage theft is strictly prohibited, referencing Oregon Bureau of Labor & Industries (BOLI) guidance.

Use of Employer Property:

• Employee is authorized to use employer property, including cleaning carts, chemicals, keys, uniforms, access cards, and mobile devices, solely for work-related purposes.
• All employer property must be returned upon separation of employment.

Employee Conduct:

• Attendance and punctuality are required.
• Personal hygiene and appropriate appearance (uniform regulations) are required.
• Respectful conduct toward facility occupants is required.
• Customer-service expectations are [Specify expectations].

Anti-Harassment, Anti-Discrimination, and Equal Employment Opportunity:

• Employer is committed to providing a workplace free of harassment and discrimination based on race, color, religion, sex, sexual orientation, gender identity, age, national origin, marital status, physical or mental disability, and veteran status, in compliance with Oregon statutes and local ordinances.

Outside Employment:

• Outside employment is [Permitted/Not Permitted] if it conflicts with janitorial duties.

Confidentiality:

• Employee must maintain confidentiality regarding building security protocols, access codes, or sensitive information encountered in performance of duties.

Background Checks:

• Employment is contingent upon a satisfactory background check, where required by Oregon law or the nature of the work involving children, vulnerable populations, or confidential information.

Union Status:

• Option A: This is a non-union position.
• Option B: This is a union position covered by the [Union Name] Collective Bargaining Agreement.

At-Will Employment:

• Employment is at-will, as governed by Oregon law. Employer or Employee may terminate the employment relationship at any time, with or without cause or notice, subject to any applicable collective bargaining agreement.

Termination:

• Summary termination may occur for gross misconduct, theft, workplace violence, or repeated safety violations.
• Voluntary Resignation: Employee must provide [Number] days' written notice.
• Final Wages: Final wages and payment of accrued benefits will be paid in compliance with Oregon regulations.

Dispute Resolution:

• Workplace disputes should be reported to and resolved through supervisor and HR channels.
• Employee may file a complaint with the Oregon Bureau of Labor & Industries (BOLI).
• Venue and Choice of Law: Oregon law governs this agreement, and venue for any legal action shall be in Oregon.
• Arbitration/Mediation: [Agreement to Arbitrate/Mediate / No Agreement to Arbitrate/Mediate].

Retaliation: Illegal retaliation for workplace complaints or whistleblowing is prohibited under Oregon law.

Motor Vehicle Requirements:

• Option A: Not applicable. Employee is not required to drive.
• Option B: Employee must maintain a valid driver's license and insurance coverage. Mileage reimbursement will be provided at Oregon rates.

Immigration Compliance:

• Employer complies with all applicable immigration laws, including Form I-9 verification and E-Verify (if applicable).

Employee Rights:

• Employee has the right to access wage records and personnel files under Oregon statutes.

Intellectual Property: [Standard IP terms / Not Applicable].

Non-Compete/Non-Solicitation: Employee acknowledges that non-compete and non-solicitation clauses are generally unenforceable or highly restricted under Oregon law for janitorial positions.

Severability: If any provision of this agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Entire Agreement: This agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

Amendment: This agreement may be amended only by a written instrument signed by both parties.

Employee Handbook: Employee acknowledges receipt of the employee handbook/manual.

Signatures:

• ____________________________ [Employer Representative Name], [Employer Title] Date: ___________
• ____________________________ [Employee Name] Date: ___________

Translations/Notices: [Required translations or notices for non-English speakers, if applicable].