Oregon HR assistant employment contract template

Oregon HR Assistant Employment Agreement

This Oregon HR Assistant Employment Agreement (the "Agreement") is made and effective as of [Date], by and between [Employer Name], a [State] [Entity Type] with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee"). Employer and Employee may be referred to individually as a “Party” or collectively as the “Parties.”

The Employee is authorized to work in the United States and has presented the required documentation to the Employer.

Position

The Employer hires the Employee as a full-time HR Assistant.

Option A: The Employee accepts this employment and agrees to perform faithfully and diligently the duties and responsibilities assigned.

Option B: Job title: [Specific Job Title, e.g., Senior HR Assistant].

Duties and Responsibilities

The Employee's duties include, but are not limited to:

• Recruiting and onboarding support.
• Processing background checks in compliance with Oregon’s Ban the Box and Fair Chance Act.
• Administering payroll and benefits.
• Maintaining confidential employee records.
• Supporting performance review coordination.
• Preparing HR documentation.
• Responding to employee inquiries.
• Assisting with employee relations investigations, considering Oregon workplace fairness laws.
• Helping coordinate safety and compliance training, adhering to Oregon OSHA standards.
• Facilitating employee leave processes, including Oregon Family Leave Act (OFLA) and Paid Leave Oregon compliance.
• Maintaining awareness of Oregon employment law updates and handling sensitive data appropriately.
• Adhering to obligations pertaining to Oregon's pay equity law.
• Other duties as assigned.

Reporting Structure

The Employee will report to the [Job Title of Supervisor, e.g., HR Manager].

Option A: The Employee is expected to collaborate effectively across departments.

Option B: Specific departments for collaboration: [List Departments].

Work Location

The primary work location is [Employer's Oregon Office Address or "Remote"].

Option A: (Remote Work): The Employee is responsible for maintaining a suitable home office environment.

Option B: (Remote Work): The Employer will [Reimburse or Not Reimburse] for reasonable home office expenses as per company policy.

Option C: (Hybrid Work): The Employee will work [Number] days per week at the office, located at [Employer's Oregon Office Address], and [Number] days remotely.

Option D: (Office Work): The Employee will work at the Employer's office, located at [Employer's Oregon Office Address].

Work Hours

The Employee's full-time work schedule is typically [Number] hours per week.

Option A: Standard working hours are [Start Time] to [End Time], Monday through Friday.

Option B: The Employee must adhere to all meal and rest break requirements as prescribed by Oregon law.

Option C: The Employee is eligible for lactation accommodations as per Oregon law.

Compensation

The Employer will pay the Employee:

Option A: An annual salary of [Dollar Amount], payable [Frequency, e.g., bi-weekly].

Option B: An hourly wage of [Dollar Amount].

Overtime eligibility is [Eligible or Not Eligible] and will be paid in accordance with Oregon wage and hour rules.

The Employee will accurately track their time worked using [Time Tracking System].

Upon termination, the Employee's final wages will be paid in accordance with Oregon law.

Benefits

The Employee is eligible for the following benefits, subject to the terms and conditions of the applicable plans and policies:

• Medical, dental, and vision insurance compliant with Oregon requirements.
• Paid sick leave, accruing at a rate of at least 1 hour per 30 hours worked, as per Oregon paid sick leave law.
• [Number] paid holidays per year.
• [Number] days of paid vacation leave per year.
• Eligibility for Oregon Family Leave Act (OFLA) and Paid Leave Oregon benefits.
• Health and safety training.
• Access to [Employer-sponsored retirement plan, e.g., 401(k) or OregonSaves].
• Opportunity for continuing education or SHRM certification [Subject to employer approval and budget].
• Mental health and wellness support programs.

Confidentiality and Data Privacy

The Employee will maintain the confidentiality of all employee records and HR information.

The Employee will handle, store, and share data in compliance with HIPAA (if applicable), Oregon’s Identity Theft Protection Act, and company policy.

The Employee is prohibited from disclosing sensitive HR and employee information, including pay histories (subject to Oregon law limitations).

These obligations survive termination of employment.

Intellectual Property

The Employer owns all intellectual property rights to HR materials, policies, or templates created by the Employee during their employment.

Compliance with Policies

The Employee will comply with all Employer policies, handbooks, and codes of conduct, including anti-discrimination and anti-harassment policies.

The Employer prohibits discrimination and harassment based on Oregon Protected Class status (race, color, religion, sex, sexual orientation, gender identity, national origin, marital status, age, disability, genetic information, veteran status, and domestic violence victim status).

The Employer is an equal employment opportunity employer and provides reasonable accommodations.

Employment Status and Termination

Employment is at-will, meaning either party may terminate the employment relationship at any time, with or without cause or notice, subject to the below:

Option A: The Employer requires [Number] days' written notice of resignation from the Employee.

Option B: Upon termination, the Employee will promptly return all company property, including confidential HR documents and electronic access credentials.

The Employer will provide the Employee's final paycheck in accordance with Oregon law.

Non-Disparagement and Restrictive Covenants

The Employee agrees not to disparage the Employer.

Option A: The Parties acknowledge that Oregon law generally voids noncompetes for non-exempt and most hourly roles. Therefore, a non-compete agreement [Does/Does Not] apply to the Employee.

Option B: The Employee agrees not to solicit or attempt to hire away any employees of the Employer for a period of [Number] months following termination of employment.

Workplace Safety and Reporting

The Employee will immediately report any workplace harassment, safety concerns, or retaliation claims.

The Employee is protected by both Oregon and federal whistleblower protection laws.

Dispute Resolution

Any disputes arising out of or relating to this Agreement will be resolved through:

Option A: Good faith negotiation and mediation.

Option B: Arbitration in [City, Oregon].

Option C: Litigation in the state courts of Oregon.

Workers' Compensation and Safety

The Employee is covered by Oregon workers' compensation insurance. The Employer will comply with Oregon workplace safety laws (OR-OSHA) and provide reasonable accommodations for disability or pregnancy as required by Oregon law.

Labor Law Postings

The Employer will post and provide notifications to employees of labor rights, including anti-harassment information, workers' compensation details, and wage and hour information, as mandated by Oregon law.

Work Authorization

The Employer will handle I-9, E-Verify, and other eligibility checks in adherence to Oregon and federal nondiscrimination laws applicable to work authorization.

Modification and Governing Law

This Agreement may be modified only in writing and signed by both parties. This Agreement is governed by the laws of the State of Oregon. If any provision of this Agreement is held to be unenforceable, the remaining provisions will remain in full force and effect.

Acknowledgment

The Employee acknowledges that they have received and understand this Agreement and all referenced policies. This Agreement supersedes any prior HR-related promises not in writing.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Signature: ____________________________

Date: [Date]