Oregon accountant employment contract template

Oregon Accountant Employment Contract

This Oregon Accountant Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] (“Employer”), and [Employee Legal Name], residing at [Employee Address] (“Employee”).

WHEREAS, Employer desires to employ Employee as an Accountant, and Employee desires to be employed by Employer in such capacity;

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. Employment

• Option A: Employer hereby employs Employee, and Employee hereby accepts employment with Employer, as a full-time Accountant.
• Option B: Employer hereby employs Employee, and Employee hereby accepts employment with Employer, as a part-time Accountant.

2. Position Description

• The Employee's position is Accountant.
• The Employee's duties shall include, but not be limited to:
  • Preparation and analysis of financial statements.
  • Maintaining ledgers.
  • Accounts receivable and accounts payable processing.
  • Payroll administration.
  • Tax preparation and filing (federal and Oregon state).
  • Compliance monitoring with GAAP and Oregon-specific accounting and tax laws.
  • Internal controls assessment.
  • Account reconciliations.
  • Budgeting and forecasting.
  • Audit preparation and support.
  • Regulatory reporting responsibilities (OREA, Secretary of State, Department of Revenue, if applicable).
  • Participation in month-end and year-end close procedures.
  • Other duties as assigned.

3. Oregon Specific Requirements

• Option A: The Employee must possess and maintain an active Certified Public Accountant (CPA) license in good standing with the Oregon Board of Accountancy.
• Option B: The Employee must be registered with the Oregon Board of Accountancy as required for the position.
• The Employee is required to complete [Number] hours of Continuing Professional Education (CPE) annually, in compliance with Oregon Board of Accountancy requirements.
• Employment is contingent upon successful completion of an employment eligibility verification and background check, in compliance with Oregon law.

4. Supervision and Reporting

• The Employee will report directly to [Supervisor Name], [Supervisor Title].
• The Employee will work within the [Department Name] department.
• The Employee is responsible for escalating any suspected financial irregularities or fraud to [Designated Authority/Position] in accordance with Oregon whistleblower statutes.

5. Place of Employment

• Option A: The Employee's principal place of employment will be [Worksite Address], Oregon.
• Option B: The Employee will work remotely, with the primary worksite considered [Employee's Home Address], Oregon.
  • All remote work must comply with Employer's data security and privacy policies and Oregon data security and privacy laws.
  • The Employer retains the right to require the employee to work at the office when necessary.
• Option C: The Employee's principal place of employment will be [Hybrid Work Arrangement Details], Oregon.

6. Work Hours

• The Employee's regular work hours shall be [Start Time] to [End Time], [Number] days per week, Monday through Friday.
• The Employee is expected to be flexible with their schedule during peak accounting periods, such as fiscal year-end and tax deadlines.
• Overtime work may be required and will be compensated in accordance with Oregon law.
• Wage calculation, overtime eligibility, meal and rest breaks, and final pay will be compliant with current Oregon labor laws.

7. Compensation

• Option A: The Employee's annual salary shall be [Dollar Amount], payable [Frequency of Payment].
• Option B: The Employee's hourly wage shall be [Dollar Amount], payable [Frequency of Payment].
• Overtime will be paid at a rate of one and one-half (1.5) times the Employee's regular rate of pay for all hours worked over 40 in a workweek, in compliance with Oregon law.
• Payment will be delivered via [Method of Payment, e.g., direct deposit].
• Accurate timekeeping is required.
• Option C: The employee is eligible for an annual performance bonus up to [Percentage]% of their base salary based on achieving specific accounting targets.
• Option D: The Employer will provide a professional certification stipend of [Dollar Amount] annually.
• Option E: The Employer will reimburse the Employee for CPA exam fees and CPE expenses up to [Dollar Amount] annually.

8. Benefits

• The Employee is eligible for the following benefits:
  • Employer-sponsored health, dental, and vision insurance plans.
  • Life and disability insurance coverage.
  • Retirement plan options, including [401(k), OregonSaves, etc.].
  • Paid vacation leave: [Number] days per year.
  • Oregon sick time: [Number] hours per year, in accordance with Oregon law.
  • Paid holidays: [List of Holidays].
  • Parental/family leave in accordance with the Oregon Family Leave Act (OFLA).
  • Option A: Employer will pay [Amount] for AICPA/OCSPA membership dues.

9. Ownership and Confidentiality

• All company financial records, data, work product, and supporting documents are the exclusive property of the Employer.
• Any analysis, documentation, or tools produced by the Employee in this role are company property under Oregon and federal intellectual property law.
• The Employee acknowledges and agrees that they have a duty to maintain the security and privacy of all financial, personnel, and client data, as governed by industry regulatory requirements and Oregon law.

10. Confidentiality and Non-Disclosure

• The Employee shall hold all confidential information of the Employer in strict confidence and shall not disclose such information to any third party.
• Confidential information includes, but is not limited to, proprietary company financial information, sensitive accounting analyses, client lists, strategic financial plans, and any insider knowledge of business operations.
• The Employee shall immediately report any data breach or suspected data breach in accordance with Oregon's Breach Notification Law (ORS 646A.600–646A.628).
• The Employee shall adhere to IRS Circular 230 and Oregon DOR confidentiality standards if applicable.

11. Non-Competition/Non-Solicitation

• The Employee shall not engage in any external accounting or financial services work for potentially competing entities without prior written approval from the Employer.
• Option A: Employee agrees that they will not work for any competitor within a [Number] mile radius for [Number] years upon separation from the employer. This provision is only enforceable under Oregon law if it meets specific criteria.
• Option B: Non-compete and non-solicitation clauses are subject to the requirements of ORS 653.295 and are only enforceable if the statutory requirements are met.

12. Business Conduct

• The Employee shall adhere to all applicable Oregon Accountancy Statutes and Rules, federal regulations, and the Employer's internal controls and ethics policy.
• The Employee shall not falsify or misrepresent any records.
• The Employee shall participate in required training for regulatory compliance.
• The Employee shall report any violations or suspected irregularities to [Designated Authority/Position], in accordance with Oregon’s employee protection/whistleblower rights (ORS 659A.199–236).

13. IT and Data Security

• The Employee shall comply with the Employer's cybersecurity policies and Oregon-specific cybersecurity policies.
• The Employee shall follow secure document retention and destruction timelines per state and IRS guidelines.

14. Employment-At-Will

• The Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to Oregon law.
• Voluntary Resignation: The Employee shall provide [Number] days' written notice of resignation.
• Employer-Initiated Termination: The Employer may terminate the Employee's employment at any time, with or without cause or notice, subject to Oregon law.
• Reduction in Force or Layoff Procedures: The Employer may conduct a reduction in force or layoff, subject to Oregon law.
• Final Paycheck and Vacation Payout: The Employee's final paycheck and any accrued, unused vacation time will be paid in accordance with Oregon law.
• Return of Company Property: Upon termination, the Employee shall immediately return all company property, data, and access privileges.
• Post-Employment Non-Disclosure Obligations: The Employee's confidentiality obligations shall continue after termination of employment.

15. Workplace Safety

• The Employee shall comply with all Oregon Occupational Safety and Health Administration (OR-OSHA) requirements.
• The Employee shall adhere to ergonomic guidelines for office work, including remote work.
• The Employer provides resources for workplace mental health.

16. Anti-Discrimination and Equal Employment Opportunity

• The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or any other characteristic protected by law, including those protected under Oregon law.
• The Employer maintains a diversity and inclusive workplace.

17. Dispute Resolution

• Any disputes arising out of or relating to this Agreement shall be resolved through [Internal Escalation, Mediation, Arbitration], held in Oregon, and governed by Oregon law.
• Any jury trial waivers or mandatory arbitration are subject to Oregon law.

18. Policy Acknowledgments

• The Employee acknowledges receipt and understanding of the following policies:
  • Employee Handbook
  • Code of Conduct
  • Anti-Fraud Policy
  • Oregon-Mandatory Posters and Notices

19. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

20. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of Oregon.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

____________________________

[Employee Legal Name]