North Dakota office manager employment contract template

North Dakota Office Manager Employment Contract

This North Dakota Office Manager Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Full Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

1. Position and Duties

* The Employer hereby employs the Employee as a full-time Office Manager.

* The Employee accepts such employment and agrees to perform diligently the duties and responsibilities assigned to them by the Employer.

* These duties include, but are not limited to:

* Office Administration:

* Maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement.

* Managing office supplies and inventory.

* Supervision and Management:

* Supervising and managing administrative staff, including training, performance evaluations, and disciplinary actions.

* Scheduling:

* Coordinating and managing schedules, appointments, and travel arrangements for executives and other personnel.

* Records Retention and Compliance:

* Maintaining records in compliance with North Dakota’s privacy and document-handling laws.

* Implementing record retention policies.

* Financial Recordkeeping:

* Maintaining accurate financial records, including invoices, payments, and expense reports.

* Assisting with budget preparation and tracking.

* Vendor Coordination:

* Coordinating with local North Dakota suppliers and vendors.

* Negotiating contracts and managing vendor relationships.

* Workplace Health & Safety:

* Overseeing workplace health, safety, and OSHA compliance specific to North Dakota workplaces.

* Policy Implementation:

* Implementing and enforcing company policies and procedures.

* Employee Onboarding:

* Administering employee onboarding and orientation as required by North Dakota law.

* Timekeeping and Payroll:

* Managing timekeeping and payroll preparation in accordance with North Dakota wage and hour statutes.

* Compliance Reporting:

* Ensuring compliance with North Dakota’s workplace posting and reporting obligations.

* Equal Employment:

* Ensuring adherence to North Dakota Human Rights Act requirements regarding equal employment.

* Benefits Coordination:

* Coordinating employee benefits and insurance enrollment per state guidelines.

2. Work Location and Telework Policy

* Primary Work Location: The primary work location shall be at [Address], North Dakota.

* Multi-Site Responsibilities:

* Option A: The employee may be required to travel to other company locations within North Dakota as needed.

* Option B: The employee is not required to travel to other company locations.

* Telework Policy:

* Option A: The employee may be eligible for telework arrangements as determined by the Employer. Such arrangements are subject to a separate telework agreement outlining provisions for company equipment, digital security, and personal data protection under state law.

* Option B: The employee is required to work on-site at the primary work location. Telework is not an option.

3. Employment Type and Hours

* Employment Type: Full-time.

* Weekly Hours: [Number] hours per week.

* Standard Schedule: [Start Time] to [End Time], Monday through Friday, or other schedule as defined by Employer.

* In-Person Attendance: The Employee is expected to be present at the work location during standard business hours.

* Overtime:

* Option A: Non-Exempt. The Employee is eligible for overtime compensation at 1.5 times their regular rate for hours worked over 40 in a workweek, in accordance with North Dakota law.

* Option B: Exempt. The Employee is exempt from overtime pay requirements based on their job duties and salary, in accordance with federal and North Dakota laws.

* Meal and Rest Breaks: The Employer will provide meal and rest breaks in accordance with North Dakota labor statutes.

4. Compensation

* Base Salary/Wage:

* Option A: Annual salary of [Dollar Amount].

* Option B: Hourly wage of [Dollar Amount].

* Payment Frequency:

* Option A: Bi-weekly

* Option B: Semi-monthly

* Option C: Other: [Specify]

* Payment Method:

* Option A: Direct deposit

* Option B: Check

* Overtime Calculation: For non-exempt employees, overtime is calculated at 1.5 times the regular hourly rate for hours worked over 40 in a workweek.

* Bonuses:

* Option A: The employee may be eligible for a discretionary performance bonus, as determined by the Employer.

* Option B: The employee is not eligible for bonuses.

* Merit Increases:

* Option A: The employee's performance and compensation will be reviewed annually for potential merit increases.

* Option B: Merit increases are not guaranteed and are subject to company performance and individual performance.

5. Benefits

* Eligibility: The Employee is eligible for benefits as outlined in the Employer's benefits plan, subject to the terms and conditions of such plan.

* Health Insurance:

* Option A: Employer-sponsored health insurance is provided.

* Option B: Employer contributes towards health insurance premiums.

* Dental and Vision Insurance:

* Option A: Employer-sponsored dental and vision insurance are provided.

* Option B: Dental and vision insurance are offered as voluntary benefits.

* Retirement Plan:

* Option A: Employer offers a [Plan Type, e.g., SIMPLE IRA, 401(k)] plan with [Contribution details].

* Option B: Employer does not currently offer a retirement plan.

* Life Insurance:

* Option A: Employer-paid life insurance is provided with a benefit of [Dollar Amount].

* Option B: Life insurance is offered as a voluntary benefit.

* Paid Time Off:

* Vacation: [Number] days of paid vacation per year, accrued according to company policy. Carryover rules apply as per company policy, and payout at termination is subject to North Dakota law.

* Sick Leave: [Number] days of paid sick leave per year, accrued according to company policy, in compliance with any applicable North Dakota regulations.

* Holidays: Paid time off is provided for recognized state holidays as determined by the Employer.

* Other Leave:

* Jury Duty Leave: Provided in accordance with North Dakota law.

* Bereavement Leave: [Number] days of paid bereavement leave are provided.

* Family and Medical Leave: The Employer complies with the Family and Medical Leave Act (FMLA).

* Supplemental Benefits:

* Option A: The Employer offers supplemental benefits, such as short-term disability, long-term disability, and other voluntary benefits.

* Option B: No additional supplemental benefits are provided at this time.

* Professional Development:

* Option A: Employer will reimburse job-related certifications and professional memberships up to [Dollar Amount] per year.

* Option B: No reimbursement for certifications or memberships is provided.

* Travel Reimbursement: The Employee will be reimbursed for authorized business-related travel expenses in accordance with company policy.

6. Confidentiality and Proprietary Information

* Definition of Confidential Information: This includes, but is not limited to, Employer’s financial information, customer lists, employee records, payroll data, trade secrets, and business strategies.

* Employee Obligations: The Employee agrees to maintain the confidentiality of all Confidential Information and to use such information only for the benefit of the Employer.

* Return of Documents: Upon termination of employment, the Employee shall return all documents and materials containing Confidential Information.

* Duration: The obligations of confidentiality shall continue even after termination of employment.

7. Intellectual Property

* Ownership: All intellectual property created by the Employee during their employment, including but not limited to process improvements, manuals, and training materials, shall be owned by the Employer.

8. Non-Solicitation

* Option A: During employment and for a period of [Number] months following termination, the Employee shall not solicit any employee or client of the Employer.

* Option B: This agreement does not contain a non-solicitation clause.

9. Non-Compete

* Given North Dakota's statutory limitations on non-compete agreements, this agreement is not intended to restrict employment after separation, except to the extent strictly permitted by law. The parties acknowledge that North Dakota law generally prohibits non-compete agreements, and this provision should be interpreted in accordance with those laws.

10. Behavioral Standards

* The Employee shall adhere to the Employer’s code of ethics, dress code, and professional conduct standards.

* The Employee shall comply with all anti-discrimination, anti-harassment, and respectful workplace policies, in accordance with the North Dakota Human Rights Act.

* The Employee shall maintain a safe work environment and comply with all applicable safety regulations.

11. Reporting Lines

* The Employee shall report directly to [Name and Title].

* Supervisory Responsibilities: The Employee has direct supervisory responsibilities over [List of Positions].

* Delegated Authority: The Employee is authorized to [List of Authorized Actions, e.g., sign purchase orders up to a certain amount, hire part-time staff].

* Escalation Protocols: The Employee shall follow company policy for escalating internal and state agency communications.

12. Performance Review

* Performance reviews will be conducted [Frequency, e.g., annually, semi-annually].

* Performance will be evaluated based on criteria specific to office management outcomes.

* The Employer will provide opportunities for professional development relevant to the North Dakota work environment.

13. Discipline

* The Employer follows a policy of progressive discipline, including verbal warnings, written warnings, and improvement plans.

* The Employee's employment is at-will, as recognized under North Dakota law.

14. Termination

* At-Will Employment: The Employee's employment is at-will, meaning either party may terminate the employment relationship at any time, with or without cause or notice, except as required by law.

* Voluntary Resignation: The Employee is requested to provide [Number] weeks' written notice of resignation.

* Employer-Initiated Termination: The Employer may terminate the Employee's employment for cause or without cause, subject to applicable laws.

* Final Wage Payment: Final wages will be paid in accordance with North Dakota Century Code.

* Return of Property: Upon termination, the Employee shall return all company property.

* Continuation of Benefits: Information regarding COBRA and North Dakota continuation of benefits will be provided upon termination.

15. Dispute Resolution

* The parties agree to attempt to resolve any disputes through internal company resolution procedures.

* If internal resolution fails, the parties agree to attempt mediation or arbitration in [City], North Dakota, using North Dakota law.

* This Agreement shall be governed by and construed in accordance with the laws of the State of North Dakota.

16. Additional Compliance Provisions

* The Employer complies with OSHA recordkeeping requirements.

* The Employer participates in North Dakota unemployment insurance.

* The Employer may participate in E-Verify or other right-to-work verification processes as applicable.

* The Employee is subject to all applicable policies in the Employer's Employee Handbook.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative]

[Employee Full Legal Name]

Signature: ____________________________