North Dakota office assistant employment contract template

North Dakota Office Assistant Employment Contract

Agreement: This agreement constitutes a full-time Office Assistant Employment Contract under the laws of the State of North Dakota.

Effective Date: [Date]

Employer:

[Company Name]

[Company Address]

[Company Phone Number]

[Company Email]

Employee:

[Employee Full Name]

[Employee Address]

[Employee Phone Number]

[Employee Email]

Position: Office Assistant – Full Time

Job Description:

The Employee will perform duties including, but not limited to:

• Scheduling and calendar management
• Front desk/reception coverage
• Answering phone calls and managing correspondence
• Document filing and organization
• Data entry
• Administrative support to [Department/Supervisor Name]
• Mail processing and distribution
• Office supply inventory management and ordering
• Assisting with meeting preparation
• Visitor coordination
• Recordkeeping specific to [Industry, e.g., legal, medical] and relevant North Dakota regulatory requirements.

Reporting: The Employee will report to [Supervisor Title], in the [Department Name] department. The Employee is expected to maintain professional working relationships with other administrative and professional staff.

Work Location:

• The primary work location is [Company Address] in North Dakota.
• Option A: Backup/Branch Locations: [List of branch locations, if applicable].
• Option B: No backup/branch locations.
• On-site attendance is expected.
• Option A: Hybrid/Remote Work: The Employee [is/is not] eligible for hybrid/remote work according to company policy [link to policy or description of eligibility] and subject to approval. On-call duties may be required.
• Option B: No hybrid/remote work.

Employment Type and Work Hours:

• This is a full-time position.
• The standard work week is [Number] hours.
• Scheduled workdays are [List of Days, e.g., Monday-Friday].
• Business hours are from [Start Time] to [End Time].
• Breaks: The Employee is entitled to unpaid meal breaks and rest periods as required by North Dakota law.
• The Employee is required to accurately track all hours worked.

Overtime:

• The Employee’s overtime eligibility will be determined according to the Fair Labor Standards Act (FLSA) and North Dakota Century Code.
• Guaranteed minimum wage is in accordance with North Dakota law.
• Overtime will be paid at a rate of 1.5 times the regular hourly rate for all hours worked over 40 in a work week.
• Meal and rest period compliance will adhere to North Dakota regulations.

Compensation:

• The Employee will receive a [Salary/Hourly Wage] of [Dollar Amount] [per year/per hour].
• Pay frequency is [Biweekly/Monthly].
• Payment will be made via [Direct Deposit/Check].
• Option A: Additional Incentives: [Description of any additional incentives, e.g., bonuses, commissions].
• Option B: No additional incentives.
• Paychecks will include information regarding hours worked, deductions, and accruals.

Benefits:

• Health, Dental, and Vision Insurance: The Employee [is/is not] eligible for health, dental, and vision insurance benefits according to company policy [link to policy or summary of eligibility and contribution standards].
• Retirement Plan: The Employee [is/is not] eligible to participate in the company’s [401(k) plan/state-compliant retirement option] according to company policy [link to policy or summary of eligibility].
• Paid Time Off (PTO):
  • Vacation: The Employee will accrue [Number] days of vacation per year.
  • Sick Leave: The Employee will accrue sick leave in accordance with North Dakota law and company policy [Link to Policy or days accrued per period].
  • Holidays: The Employee will receive paid time off for the following holidays: [List of Holidays].
• Statutory Leave: The Employee is entitled to leave for jury duty, family/medical leave, and military service as required by North Dakota law.
• Option A: Tuition/Training Reimbursement: The Employee [is/is not] eligible for tuition/training reimbursement according to company policy [link to policy or summary of eligibility and reimbursement amounts].
• Option B: No tuition/training reimbursement.

Employment At-Will: Employment is at-will. This means that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to the notice period below.

Termination:

• Notice Period: The Employee and the Employer shall provide [Number] days written notice of termination.
• Option A: Severance: The employee [is/is not] entitled to severance upon termination without cause. Severance details can be found in the company policy [link to policy].
• Option B: No severance is provided.
• Final Pay: The Employee will receive their final paycheck within [Specify Time Frame, e.g., 24 hours, the next regularly scheduled pay date] of termination, in accordance with North Dakota Century Code 34-14.

Termination Procedures:

• Voluntary Resignation
• Involuntary Discharge
• Reduction in Force
• Workplace Misconduct
• Company Restructuring
• All terminations will comply with state and federal anti-discrimination and retaliation laws.

Return of Company Property: Upon termination, the Employee must return all company property, including keys, equipment, files, and access cards.

Intellectual Property: All documents, databases, templates, and proprietary employer information encountered during employment, including client lists, business processes, and internal manuals, are the property of the Employer and must be returned upon termination.

Confidentiality: The Employee agrees to maintain the confidentiality of all sensitive information, including personnel data, client communications, and financial records, both during and after employment. The confidentiality obligation continues indefinitely.

Non-Solicitation:

• Option A: The Employee agrees not to solicit the Employer's clients or employees for a period of [Number] [Months/Years] following termination of employment.
• Option B: No non-solicitation clause.
• Note: North Dakota law disfavors non-compete agreements. Per NDCC 9-08-06, non-competes are generally void, except in limited circumstances such as the sale of a business. The Employer relies on confidentiality and non-solicitation provisions to protect its business interests.

Professional Conduct: The Employee is expected to maintain professional conduct, including punctuality, workplace etiquette, appropriate dress code, and confidentiality with respect to office visitors and phone calls. The Employee will comply with all company policies.

Workplace Safety and Data Protection: The Employee will comply with all North Dakota and federal rules regarding workplace safety, occupational health regulations, and data/privacy protection for office staff handling sensitive records. The Employee will adhere to the Employer’s written policies and North Dakota best practices.

Anti-Harassment and Anti-Discrimination: The Employer is committed to a workplace free of harassment and discrimination. All employees are protected under the North Dakota Human Rights Act, including against discrimination based on race, color, religion, sex, national origin, age, disability, marital status, and public assistance status. The Employee should report any complaints or violations according to company policy.

Training Requirements: The Employee may be required to complete training related to office management software, HIPAA privacy (if applicable), information security practices, and other job-related topics.

Performance Evaluation: The Employee's performance will be evaluated [Frequency, e.g., annually, semi-annually] based on criteria such as accuracy, reliability, customer service, and efficiency. Performance improvement plans may be implemented as needed.

Dispute Resolution: Any disputes arising under this agreement shall be resolved through internal grievance procedures, mediation, and then arbitration, prior to legal action. North Dakota law governs the interpretation of this agreement, and venue for any legal proceedings shall be in North Dakota state or federal court, as applicable.

Workers' Compensation: The Employee is covered by workers' compensation insurance as mandated under North Dakota law. The Employee must follow emergency procedures and report any accidents as required.

Unemployment Insurance: The Employee is eligible for unemployment insurance benefits in accordance with North Dakota law.

Personal Use of Company Resources: Personal use of company resources (phones, computers, printers) is permitted only as outlined in company policy [link to policy]. Expectations regarding social media or outside representations of the Employer are outlined in the company's social media policy. Data security is required for all office assistants.

Miscellaneous:

• Option A: Parking is provided at [location].
• Option B: No parking is provided.
• Option A: Uniform Policy: The Employee is required to wear [description of uniform].
• Option B: No uniform is required.
• Option A: Travel Reimbursement: The Employee will be reimbursed for authorized travel expenses incurred while performing errands or other job duties.
• Option B: No travel reimbursement is provided.
• Option A: Wellness Initiatives: The Employee is eligible to participate in employer-sponsored wellness initiatives.
• Option B: No employer-sponsored wellness initiatives.

Entire Agreement: This agreement constitutes the entire agreement between the parties and supersedes all prior agreements or understandings, whether written or oral.

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of North Dakota.

Employer Signature: ____________________________ Date: ____________

Employee Signature: ____________________________ Date: ____________