North Dakota receptionist employment contract template

North Dakota Receptionist Employment Agreement

This North Dakota Receptionist Employment Agreement (the "Agreement") is made and entered into as of [Date] by and between [Employer Name], with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Employment

The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer, as a full-time Receptionist.

Option A: The Employee will report directly to [Supervisor Name], whose title is [Supervisor Title].

Option B: The Employee will report to the [Department Name] Manager.

2. Duties and Responsibilities

The Employee's primary duties and responsibilities shall include, but not be limited to:

• Answering and routing telephone calls using a [Phone System Type, e.g., Cisco, Avaya] multiline phone system.
• Greeting and directing all visitors in compliance with workplace safety and confidentiality protocols.
• Receiving, sorting, and distributing physical and electronic mail and deliveries.
• Managing visitor sign-in/out logs pursuant to North Dakota workplace safety rules.
• Scheduling and confirming appointments and conference rooms using [Software Name, e.g., Microsoft Outlook, Google Calendar].
• Maintaining and updating front desk procedures and emergency contact lists.
• Providing hospitality, such as offering beverages or directing guests.
• Handling office supplies inventory for the reception area and reporting deficiencies.
• Reporting facility issues (e.g., safety hazards, lost and found) to designated personnel.
• Entering and updating basic data into the Employer’s [System Name, e.g., CRM, ERP] recordkeeping system.

The Employee is expected to adhere to all internal communication policies, including escalation protocols, and work effectively as part of a multidisciplinary team.

3. Equipment and Uniforms

The Employer shall provide the following equipment for the Employee's use:

• Computer.
• Telephone.
• Office Supplies.

Option A: The Employer shall provide a uniform.

Option B: The Employer shall provide a company identification badge.

The Employee is responsible for the proper care and use of all provided equipment and uniforms and shall return them to the Employer upon termination of employment.

4. Work Location and Remote Work

The Employee's primary work location shall be at [Employer Address] in North Dakota.

Option A: Remote or hybrid work is not permitted for this position.

Option B: Remote or hybrid work is permitted according to the Employer’s remote work policy, which includes requirements for [Specific Requirements, e.g., secure internet, dedicated workspace].

5. Employment Status and Work Hours

The Employee's employment shall be considered non-exempt full-time under North Dakota law.

The standard workweek is Monday through Friday, [Start Time] to [End Time].

Option A: The Employer does not provide mandatory meal or rest periods.

Option B: The Employer provides a [Length] minute lunch break and [Frequency] rest breaks.

Overtime work requires pre-approval from [Approving Authority]. Overtime will be compensated at 1.5 times the regular rate for hours worked over 40 in a workweek, in accordance with the Fair Labor Standards Act (FLSA) and North Dakota law.

6. Compensation

The Employee shall be compensated at a rate of [Dollar Amount] per [Hour/Year].

The Employee shall be paid [Frequency, e.g., biweekly, monthly] via [Method, e.g., direct deposit, check].

The Employer will provide compensation for employer-required on-the-job training, certifications, or front-desk compliance programs.

7. Benefits

The Employee may be eligible for the following benefits, subject to the terms and conditions of the applicable plans:

• Health Insurance.
• Dental Insurance.
• Vision Insurance.
• Option A: Life Insurance (Employer Provided).
• Option B: Life Insurance (Optional).
• Option A: Disability Coverage (Employer Provided).
• Option B: Disability Coverage (Optional).
• Employee Assistance Program (EAP).
• Workers' Compensation Insurance (as mandated by North Dakota law).
• 401(k) or other retirement plan.
• Paid Vacation Leave. [Number] days per year.
• Paid Sick Leave. [Number] days per year.
• Paid Personal Leave. [Number] days per year.
• Paid Holidays: [List of Holidays].
• Family and Medical Leave (consistent with FMLA and North Dakota law).

The Employer reserves the right to amend or terminate benefit plans at any time.

8. Confidentiality

The Employee acknowledges that they will have access to sensitive company and visitor information, including personal data, proprietary business information, financial and health records.

The Employee agrees to maintain strict confidentiality and privacy in accordance with Employer policy and North Dakota law. Specifically, if working in a medical, legal, or financial setting, the Employee agrees to comply with all applicable regulations including HIPAA or GLBA as relevant.

The Employee will immediately report any potential data breach or security incident.

9. Computer and Office Systems

The Employee will use the following computer, phone, and office systems: [List of Systems].

The Employee agrees to use these systems for professional purposes only and to comply with all Employer policies on social media, workplace conduct, and dress code. Unauthorized personal use is prohibited.

The Employee will follow secure procedures for handling packages and mail.

10. Conduct and Performance

The Employee is expected to maintain a high level of professionalism, a positive and courteous attitude, and a neat appearance per the Employer's dress code.

The Employer prohibits harassment and discrimination based on race, color, religion, sex, national origin, age, disability, marital status, status with respect to public assistance, or any other protected category under North Dakota law. The Employer will provide reasonable accommodations as required by law.

11. Background Checks and Licensure

Option A: Due to the nature of this position, which involves [Cash Handling, Controlled Access, Sensitive Information Handling], employment is contingent upon a successful background check. The employee consents to the background check.

Option B: Not applicable.

Option C: This role requires the employee to maintain [Specific Licensure/Bonding] as a condition of employment.

12. At-Will Employment

The Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law. This reflects North Dakota’s strong at-will employment doctrine.

13. Termination

The Employee is required to provide [Number] days' written notice of resignation.

The Employer may terminate the Employee's employment for cause or without cause.

Upon termination, the Employee shall return all Employer property, including equipment, uniforms, and documents.

The Employee's final paycheck will be issued on the next regularly scheduled payday, in accordance with North Dakota law.

14. Intellectual Property

Any work instructions, guides, or other internal materials prepared by the Employee as part of their job duties are the property of the Employer.

15. Dispute Resolution

The parties agree to attempt to resolve any disputes arising out of or relating to this Agreement through direct negotiation and escalation within the company. If these methods fail, the parties may consider mediation. Any claims shall be governed by North Dakota law and brought in a court of competent jurisdiction within North Dakota.

16. Occupational Health and Safety

The Employer shall comply with all applicable occupational health and safety standards as promulgated by North Dakota's OSHA-approved State Plan. The Employee agrees to adhere to all workplace safety protocols and report any workplace injuries immediately.

17. Industry-Specific Regulations

Option A (Medical): The Employee agrees to comply with all applicable regulations related to protected health information (PHI) under HIPAA.

Option B (Education): The Employee agrees to comply with all applicable regulations related to student records under FERPA.

Option C (Legal): The Employee will adhere to all relevant legal professional standards and confidentiality rules.

Option D: Not Applicable.

18. Non-Solicitation and Confidentiality

Option A: Employee agrees not to solicit employees or customers of the employer for [Number] years following termination of employment. This provision is intended to be narrowly construed and enforceable to the maximum extent permitted under N.D.C.C. Section 9-08-06.

Option B: Employee agrees to hold all confidential information received during employment as proprietary and not to disclose such information to any unauthorized third party.

Option C: Not applicable.

19. English Proficiency and Training

The Employee represents and warrants that they possess sufficient English proficiency to perform the essential functions of the receptionist position, including clear and effective communication with visitors and colleagues.

The Employer may provide training or cross-training in other front office functions as assigned.

20. Acknowledgment

The Employee acknowledges that they have read, understood, and accept all policies referenced or incorporated by this Agreement, including the Employer's employee handbook and conduct policies.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

[Employee Signature]

[Date]