New Hampshire office manager employment contract template

New Hampshire Office Manager Employment Contract

This New Hampshire Office Manager Employment Contract (the “Agreement”) is made and entered into as of [Date] by and between [Company Name], a [State] [Entity Type, e.g., Corporation] with its principal place of business at [Company Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

Position: Office Manager, Full-Time

• Option A: Position is Office Manager.
• Option B: Position is Senior Office Manager.
• Option C: Position is Lead Office Manager.

Job Duties: Employee shall perform the following duties:

• General office administration
• Supervision of clerical staff
• Facilities management
• Vendor relations
• Office budget tracking
• Procurement and inventory management
• Scheduling
• Recordkeeping
• Policy implementation
• Coordination of office communications
• Handling sensitive company and personnel information
• Overseeing office safety procedures
• Maintenance of compliance with federal and New Hampshire-specific employment record requirements
• Day-to-day support for management
• Option A: Payroll Processing
• Option B: Benefits Administration
• Option C: OSHA/Safety Program Monitoring
• Other: [Specify Other Duties]

Reporting: Employee shall report to:

• Option A: [Supervisor Name and Title]
• Option B: Department Head of [Department Name]
• Option C: [Executive Name and Title]
• Collaboration with HR, Finance, and other departments as needed.

Work Location and Hours:

• Primary work location: [Company Address], New Hampshire.
• On-site attendance is required.
• Business hours: [Start Time] to [End Time], Monday through Friday (Standard Weekly Hours: [Number]).
• Option A: Flexible scheduling is permitted with prior approval from [Supervisor Name and Title].
• Option B: Remote work is not permitted.
• Option C: Hybrid work arrangement: [Specify Details, e.g., Days in Office, Remote Work Options]

Breaks:

• Employee shall be entitled to a [Number]-minute unpaid meal break for shifts exceeding five (5) hours.
• Employee shall be entitled to paid rest breaks in accordance with New Hampshire law.
• Break schedules shall be determined based on operational needs and job duties.

Overtime:

• Employee's overtime eligibility:
  • Option A: Non-Exempt: Overtime pay at 1.5 times the regular rate for hours worked over 40 in a workweek.
  • Option B: Exempt: Not eligible for overtime pay.
• Overtime must be pre-approved by [Supervisor Name and Title].
• Employee must accurately record all hours worked.

Compensation:

• Base Salary: [Dollar Amount] per year or [Dollar Amount] per hour.
• Payment Frequency: [Weekly/Bi-Weekly] via [Check/Direct Deposit].
• Option A: Performance Bonus: Employee may be eligible for a performance bonus based on [Specify Criteria, e.g., achieving specific office efficiency metrics, cost savings targets, staff retention rates]. The bonus amount and payment schedule will be determined at Employer’s discretion.
• Option B: Annual Raise Consideration: Employee's salary will be reviewed annually for potential merit increases.

Benefits:

• Health Insurance: Eligibility for company-sponsored health insurance plans after [Number] days of employment. Employer contribution: [Percentage or Fixed Amount].
• Dental Insurance: Eligibility for company-sponsored dental insurance plans after [Number] days of employment. Employer contribution: [Percentage or Fixed Amount].
• Vision Insurance: Eligibility for company-sponsored vision insurance plans after [Number] days of employment. Employer contribution: [Percentage or Fixed Amount].
• Paid Vacation: [Number] days per year, accruing [Accrual Rate]. Carryover policy: [Specify Details].
• Paid Personal Days: [Number] days per year.
• Sick Leave: [Specify Sick Leave Policy - Note: New Hampshire does not mandate paid sick leave].
• Paid Holidays: [List of Paid Holidays].
• Option A: Retirement Plan: Eligibility for [401(k) / SIMPLE IRA] after [Number] months of employment.
• Option B: Tuition Reimbursement: Available for relevant professional development courses up to [Dollar Amount] per year.
• Option C: Commuter Benefits: [Specify Commuter/Parking Benefits]

Confidentiality: Employee shall maintain the confidentiality of all company data and personnel records in accordance with New Hampshire privacy statutes. Secure document retention and destruction procedures are required.

Company Property: Employee is responsible for protecting company property, equipment, keys, and IT resources. Unauthorized use or distribution is prohibited.

Intellectual Property: All work product, manuals, procedures, and forms created by Employee in the scope of employment are the property of the Employer.

Outside Activities: [Specify any restrictions on outside employment or consulting, consistent with New Hampshire law].

Equal Opportunity and Anti-Harassment: Employer is an equal opportunity employer. Workplace harassment, bullying, or discrimination will not be tolerated. Report any incidents immediately.

Safety: Employee shall comply with OSHA and New Hampshire occupational health and safety laws. Maintain a hazard-free workplace and administer safety training.

Workers' Compensation: Employee shall assist with annual Workers' Compensation insurance compliance reporting and claims processing, if applicable.

Conduct: Employee shall maintain a professional demeanor, punctuality, and proper use of company communications.

At-Will Employment: This is an “at-will” employment relationship, terminable by either party at any time, with or without cause or notice, subject to the provisions below.

Termination:

• Voluntary Resignation: Employee must provide [Number] weeks’ written notice.
• Employer-Initiated Termination: May occur with or without cause.
• Grounds for immediate dismissal: gross misconduct, negligence, or policy breaches.
• Option A: Severance Pay: [Specify Severance Terms, if any]
• Final Pay: Employee will receive final pay within [Specify Timeframe] according to New Hampshire law, including any accrued, unused vacation time if company policy allows.
• Return of Property: Employee must return all company property upon termination.

Conflicts of Interest: Employee shall disclose any potential conflicts of interest, including relationships with vendors or clients.

Employee Handbook: Employee must adhere to the company's employee handbook and policies.

Dispute Resolution: Any disputes will be resolved through internal resolution and mediation, governed by New Hampshire law. Venue shall be [County Name] County, New Hampshire.

Labor Law Notices: Employer will display and distribute required federal and state labor law notices. Employee is responsible for maintaining workplace postings.

Non-Compete: [Specify if any post-termination restrictions (non-solicitation, confidentiality) apply, narrowly tailored in accordance with New Hampshire statutes].

Leave Policies:

• Eligibility for statutory leaves such as FMLA and USERRA (for eligible employers).
• Option A: Bereavement Leave: [Specify Policy]
• Option B: Jury Duty Leave: [Specify Policy]

Compliance: Employee shall comply with all New Hampshire and federal wage and hour laws and regulations.

Amendments: Any modifications to this Agreement must be in writing and signed by both parties.

Agreement Review: Employee acknowledges they have had the opportunity to review this Agreement and understand its terms.

• Signature: [Employee Name]
• Printed Name: [Employee Name]
• Date: [Date]

• Signature: [Employer Representative Name]
• Printed Name: [Employer Representative Name]
• Title: [Employer Representative Title]
• Date: [Date]