New Hampshire office assistant employment contract template

New Hampshire Office Assistant Employment Contract

This New Hampshire Office Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Full Legal Name], with a principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

1. Position and Job Duties

The Employer hires the Employee to perform the job of Office Assistant.

The Employee agrees to perform the following duties:

• Reception and front-desk support, including greeting visitors and answering phones.
• Scheduling appointments and meetings for staff.
• Managing correspondence, including mail, email, and phone calls.
• Filing paper and digital documents.
• Maintaining office supplies and inventories; ordering when needed.
• Preparing documents, reports, and presentations.
• Data entry into company databases.
• Supporting office equipment usage and calling for repair services.
• Managing visitor logs and access.
• Providing basic bookkeeping support.
• Assisting with expense report preparation.
• Organizing office events and meetings.
• Other administrative tasks as required by the Employer.

2. Required Skills

The Employee represents and warrants that they possess the following skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with email clients and scheduling platforms.
• Excellent professional communication skills, both written and verbal.
• Strong customer service skills.
• Ability to maintain confidentiality.
• Exceptional organizational skills.

3. Work Location

Option A: The primary work location is [Employer Office Address in NH]. On-site attendance is required.

Option B: The primary work location is [Employer Office Address in NH]. Occasional remote work may be permitted according to company policy, subject to manager approval. When working remotely, Employee must maintain confidentiality and comply with all company security protocols.

4. Employment Status and Hours

This is a full-time employment position.

The Employee’s standard work week will consist of 40 hours per week.

The regular workdays are Monday through Friday.

The expected start time is [Start Time] and the end time is [End Time].

The Employee is entitled to a [Length of Break] minute meal break for shifts over 5 hours, in compliance with New Hampshire RSA 275:30-A.

Option A: The Employee is not eligible for overtime pay.

Option B: The Employee is eligible for overtime pay at a rate of 1.5 times their regular hourly rate for all hours worked over 40 in a workweek, subject to prior approval from their supervisor. The Employee is responsible for accurately recording their time worked.

5. Compensation

Option A: The Employee’s annual salary will be [Annual Salary], payable [Pay Frequency - e.g., bi-weekly, semi-monthly].

Option B: The Employee’s hourly wage will be [Hourly Wage], payable [Pay Frequency - e.g., bi-weekly, semi-monthly].

Payment will be made via [Method of Payment - e.g., check, direct deposit].

Option A: Wage increases will be considered during annual performance reviews.

Option B: The Employee may be eligible for a performance bonus at the Employer’s discretion.

6. Benefits

The Employee will be eligible for the following benefits, subject to the terms and conditions of the Employer’s benefit plans:

• Health Insurance: [Details of Health Insurance Coverage and Eligibility]
• Vision Insurance: [Details of Vision Insurance Coverage and Eligibility]
• Dental Insurance: [Details of Dental Insurance Coverage and Eligibility]
• Short-Term Disability: Covered under New Hampshire law.
• Workers’ Compensation: Covered under New Hampshire law.
• Paid Vacation: [Number of Days] days per year, accruing as per company policy.
• Paid Sick Leave: [Number of Days] days per year, accruing as per company policy.
• Bereavement Leave: As per company policy.
• Jury Duty Leave: As required by law.
• Parental Leave: As per company policy and applicable state and federal law.
• Unpaid Leave: In accordance with the Family and Medical Leave Act (FMLA).
• Paid Holidays: [List of Paid Holidays Observed, including any NH-specific holidays]
• Option A: Retirement Plan: 401(k) eligibility after [Number] months of employment.
• Option B: No retirement plan offered.
• Option A: Professional Development: Reimbursement for approved training up to [Dollar Amount] per year.
• Option B: No professional development reimbursement offered.
• Option A: Commuting/Parking Reimbursement: [Details of Reimbursement Policy]
• Option B: No commuting or parking reimbursement offered.

7. Payroll Deductions

The following deductions will be made from the Employee’s paycheck: federal income tax, state income tax (if applicable), Social Security, Medicare, and unemployment insurance.

The Employee is responsible for ensuring compliance with all applicable tax laws.

Any voluntary deductions authorized by the Employee will also be withheld.

8. Reporting and Communication

The Employee will report directly to [Supervisor Title/Name].

The Employee is expected to maintain open communication with their supervisor and team members.

The Employee will use the Employer’s designated workflow systems for tracking tasks and projects.

9. Confidentiality

The Employee acknowledges that they will have access to confidential information belonging to the Employer and its clients. This includes, but is not limited to, client data, HR files, financial records, and business strategies.

The Employee agrees to maintain the confidentiality of all such information, both during and after their employment with the Employer.

The Employee will handle all confidential documents and data destruction according to company policy, including proper shredding procedures.

10. Privacy

The Employee will comply with all applicable privacy laws and regulations regarding the handling of personal information of employees, visitors, and clients.

11. Professional Conduct

The Employee will maintain a professional demeanor at all times.

Option A: The Employee will adhere to the Employer’s dress code: [Description of Dress Code].

Option B: Business casual attire is required.

The Employee will be punctual and respectful in their interactions with colleagues, clients, and visitors.

The Employee will handle petty cash responsibly and according to company policy.

The Employee will not use company resources for personal purposes without authorization.

The Employee will comply with all office safety and hygiene procedures.

12. Anti-Harassment and Equal Opportunity

The Employer is committed to providing a workplace free of harassment and discrimination.

The Employer prohibits discrimination based on race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, marital status, or any other protected characteristic under federal or New Hampshire law.

The Employee should report any incidents of harassment or discrimination to [Designated Contact Person/Department] immediately.

13. Intellectual Property

All documents, databases, forms, templates, and other materials created by the Employee during their employment shall be the sole property of the Employer.

14. Office Equipment and Supplies

The Employee is responsible for the care and return of all office equipment and supplies provided by the Employer.

Personal use of office equipment is permitted only with authorization.

The Employee will promptly report any malfunction or loss of office equipment to their supervisor.

All office equipment and supplies must be returned to the Employer upon termination of employment.

15. At-Will Employment

This is an at-will employment relationship. This means that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to any applicable legal restrictions under New Hampshire law.

16. Resignation and Termination

The Employee agrees to provide [Number] weeks’ written notice of resignation.

Upon resignation, the Employee will participate in an exit interview and assist with the transfer of their responsibilities.

The Employer may terminate the Employee’s employment for cause, including but not limited to, poor performance, misconduct, or violation of company policy.

Upon termination, the Employee will receive their final wages in compliance with New Hampshire RSA 275:44.

Option A: Severance pay will be provided according to company policy.

Option B: No severance pay will be provided.

References will be provided according to company policy.

All company property must be returned to the Employer upon termination.

17. Workplace Postings and OSHA Compliance

The Employer will maintain all required workplace postings in compliance with federal and New Hampshire law.

The Employee will comply with all OSHA regulations and procedures.

The Employee will report any workplace injuries or hazards to their supervisor immediately.

18. Drug-Free Workplace

The Employer maintains a drug-free workplace.

Option A: Drug screening and background checks are a condition of employment.

Option B: The Employer reserves the right to conduct drug screening or background checks at any time during employment, subject to applicable law.

19. Non-Solicitation and Non-Disclosure

The Employee agrees not to solicit the Employer’s clients or employees for a period of [Number] years following the termination of their employment.

The Employee reaffirms their obligation to protect the Employer’s confidential information, as outlined in Section 9 of this Agreement.

Option A: This agreement includes a non-compete clause with the following limitations: [Specific Geographic, Time, and Scope Limitations as guided by New Hampshire law]. This non-compete clause will be reviewed with the employee in compliance with RSA 275:70.

Option B: This agreement does not include a non-compete clause.

20. Dispute Resolution

The parties agree to attempt to resolve any disputes arising out of or relating to this Agreement through good-faith negotiation.

If negotiation fails, the parties agree to consider mediation or arbitration before pursuing litigation.

This Agreement shall be governed by and construed in accordance with the laws of the State of New Hampshire.

The exclusive venue for any legal action relating to this Agreement shall be in the state or federal courts located in [County Name], New Hampshire.

21. Personnel File Access

The Employee has the right to inspect and copy their personnel file, as provided under New Hampshire RSA 275:56, according to company policy.

22. Reasonable Accommodation

The Employer will provide reasonable accommodations for disabilities and pregnancy, as required by the New Hampshire Law Against Discrimination (RSA 354-A) and the Americans with Disabilities Act (ADA).

The Employee should request accommodations from [Designated Contact Person/Department].

23. Mandatory Training

The Employee is required to complete the following training within [Number] days of their start date:

• Sexual Harassment Prevention Training.
• Workplace Safety Training.
• Confidentiality Training.

24. Questions and Disputes

Any questions or disputes regarding this Agreement or the Employee’s employment should be directed to [Designated Contact Person/Department] at [Contact Information].

25. Acknowledgment

The Employee acknowledges that they have received and understand the Employer’s Employee Handbook and all referenced policies.

26. Modification

This Agreement may be modified only by a written agreement signed by both parties.

27. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

28. Pandemic/Public Health Contingency

The Employer’s policies regarding remote work, health screening, and office closure/return protocols during a pandemic or public health emergency will be communicated to the Employee as necessary and will comply with New Hampshire advisories.

This Agreement constitutes the entire agreement between the parties relating to the Employee’s employment.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Full Legal Name]

By: ____________________________
[Employer Representative Name and Title]

____________________________
[Employee Full Legal Name]