New Hampshire executive assistant employment contract template

New Hampshire Executive Assistant Employment Contract

This New Hampshire Executive Assistant Employment Contract (the "Agreement") is made and entered into as of [Date], by and between [Employer Legal Name], with a principal place of business at [Employer Address], hereinafter referred to as "Employer," and [Executive Assistant Name], residing at [Executive Assistant Address], hereinafter referred to as "Employee."

1. Employment

• The Employer hereby employs the Employee as a full-time Executive Assistant, and the Employee hereby accepts such employment.

2. Position and Duties

• Position: Executive Assistant
• Reporting: Employee will report directly to [Supervisor Title].

• Duties: The Employee's duties shall include, but not be limited to:

• Schedule management for [Executive Name(s)].
• Travel coordination.
• Expense reporting.
• Meeting preparation.
• Confidential document handling.
• Communication with internal and external parties.
• Minute-taking.
• Research.
• Professional correspondence drafting.
• Office management.
• Event planning.
• Other executive support tasks as assigned.

3. Work Location

• The primary work location will be [Work Location Address], New Hampshire.

• Remote Work (Choose one):

• Option A: Employee will not be permitted to work remotely.
• Option B: Employee may be permitted to work remotely, subject to Employer's Remote Work Policy. If remote work is permitted, the Employer will provide [List of equipment, e.g., laptop, phone] and ensure secure communication tools. Employee will adhere to Employer's data privacy requirements. Employee is expected to be onsite [Number] days per week.

4. Work Hours

• Standard full-time working hours are [Number] hours per week.
• Schedule (Choose one):

• Option A: The regular work schedule will be from [Start Time] to [End Time], Monday through Friday.
• Option B: The regular work schedule will be flexible/core hours from [Start Time] to [End Time], Monday through Friday.

Overtime eligibility: Employee [is/is not] eligible for overtime pay in accordance with federal and New Hampshire law. All overtime must be pre-approved by [Supervisor Title]. Employee will be provided with meal and rest breaks as required by New Hampshire law.

5. Compensation and Benefits

• Salary/Wage (Choose one):

• Option A: Annual salary of [Dollar Amount], payable [Frequency, e.g., bi-weekly].
• Option B: Hourly wage of [Dollar Amount], payable [Frequency, e.g., bi-weekly]. This amount meets or exceeds the New Hampshire minimum wage.

Payment method: [Payment Method, e.g., direct deposit].

Bonus: Employee [is/is not] eligible for a discretionary/annual bonus. If eligible, the bonus will be based on [Bonus Criteria].

Expense Reimbursement: Employer will reimburse Employee for reasonable and necessary business expenses incurred in connection with their employment, subject to Employer's Expense Reimbursement Policy.

• Benefits: The employee will be eligible for the following benefits, subject to plan terms and eligibility requirements:

• Health Insurance: [Health Insurance Plan Details]
• Dental Insurance: [Dental Insurance Plan Details]
• Vision Insurance: [Vision Insurance Plan Details]
• Paid Time Off (PTO): [Number] days of vacation, [Number] days of personal leave, and [Number] days of sick leave. Employee will also be eligible for paid leave in compliance with New Hampshire law, including for jury duty, military leave, and domestic violence leave.
• Recognized Holidays: [List of Recognized Holidays]
• Retirement/401(k): [Retirement/401(k) Plan Details]
• Paid Family and Medical Leave: [Paid Family and Medical Leave Details, if applicable]
• Transportation/Parking Stipend: [Transportation/Parking Stipend Details, if applicable]
• Membership Reimbursement in Administrative Associations: [Details, if applicable]
• Professional Development/Workshop Funding: [Details, if applicable]

6. Confidentiality

Employee acknowledges that in the course of their employment, they will have access to confidential and proprietary information of the Employer, including, but not limited to, trade secrets, company strategies, executive personal information, and sensitive employee or customer data. Employee agrees to hold all such information in strict confidence and not to disclose it to any third party, or use it for their own benefit, either during or after their employment with the Employer. This obligation survives the termination of this Agreement and is governed by New Hampshire common law.

7. Technology and Information Security

Employee shall protect and properly use Employer's electronic systems, comply with cybersecurity protocols, and refrain from unauthorized recording or dissemination of confidential meetings.

8. Workplace Conduct

Employee will abide by Employer's policies against harassment and discrimination, which prohibit discrimination based on race, color, religion, sex, sexual orientation, gender identity, age, disability, genetic information, marital status, and national origin, consistent with New Hampshire law.

9. Personal Matters

• Personal Errands (Choose one):

• Option A: Employee will not be required to perform personal errands for executives.
• Option B: Employee may be required to perform limited personal errands for executives. Employer will provide clear boundaries regarding handling of personal errands, expense reimbursement, and liability.

10. Property Ownership

All work product, materials, and business contacts generated by the Employee in the scope of employment belong to the Employer.

11. Employer-Provided Equipment

Employee is responsible for the proper use and return of all employer-provided equipment (e.g., laptops, mobile phones) upon termination.

12. Termination

This Agreement may be terminated by either party at any time, with or without cause, subject to the following:

• Notice Period: [Number] days written notice is [required/not required] by the employee.
• Final Wage Payment: Employer will pay Employee's final wages in accordance with New Hampshire law (within 72 hours of termination or by the next payday if resigned with notice).
• Exit Obligations: Employee shall return all Employer property and transfer all relevant files upon termination.

• Severance (Choose one):

• Option A: Employee is not entitled to severance pay upon termination.
• Option B: Employee may be eligible for severance pay, subject to the terms of Employer's Severance Policy.

13. Restrictive Covenants

• Non-Compete/Non-Solicitation (Choose one):

• Option A: Employee is not subject to any non-compete or non-solicitation agreement.
• Option B: Employee agrees to the Non-Compete and Non-Solicitation Agreement attached as Exhibit A. The restrictions are limited to [Time Period], [Geographic Area], and [Scope of Restrictions]. Employee acknowledges receipt of the agreement at the time of offer or prior to acceptance, as required by New Hampshire law.

14. Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved first through good faith negotiation. If negotiation fails, the parties agree to attempt mediation. If mediation fails, the parties may pursue litigation or arbitration in [County] County, New Hampshire, under New Hampshire law.

15. Workers’ Compensation

Employer provides workers’ compensation insurance as required by New Hampshire law.

16. Compliance with Laws

Employer and Employee shall comply with all applicable state and federal laws, including the New Hampshire Whistleblowers’ Protection Act. Retaliation for lawful complaints or disclosures is strictly prohibited.

17. Performance Reviews

Employee will receive annual performance reviews, with evaluation areas including organization, communication, judgment, and discretion.

18. Business Expenses

Employee shall submit timely and accurate expense reports, with appropriate substantiation, for all business expenses incurred on behalf of the executives.

19. Off-the-Clock Work

Employee is prohibited from performing off-the-clock work and is required to report all hours worked.

20. Conflict of Interest

Employee shall disclose any potential conflicts of interest arising from interactions with board members, high-profile clients, or legal counsel.

21. Incentive Programs/Wellness Resources

Employee may be eligible for company-wide incentive programs and/or employee wellness resources.

22. Amendments

This Agreement may be amended only by written agreement signed by both parties.

23. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written. The Employer's policy documents, including the employee handbook and digital use policies, are incorporated by reference.

24. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________ [Employer Legal Name]
By: ____________________________ [Employer Representative Name] [Employer Representative Title]
____________________________ [Executive Assistant Name] Employee