Montana office manager employment contract template

Montana Office Manager Employment Contract

This Montana Office Manager Employment Contract (the "Agreement") is made and entered into as of [Date] by and between:

[Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Registered Business Address in Montana], hereinafter referred to as "Employer," and represented by [Contact Person, Title].

[Employee Full Legal Name], residing at [Employee Montana Resident Address (if applicable)], hereinafter referred to as "Employee."

1. Employment

The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer, as a full-time Office Manager in the state of Montana.

2. Position and Duties

Position: Office Manager

Duties: The Employee's duties shall include, but not be limited to, the following:

• Supervising administrative staff.
• Managing office workflow and document retention in compliance with Montana recordkeeping laws.
• Handling onsite safety and workplace organization in accordance with Montana safety regulations.
• Managing employee onboarding and HR coordination.
• Overseeing office supply procurement and contracts with Montana suppliers.
• Budget management.
• Local regulatory filings.
• Coordination of office technology maintenance.
• Secure handling of confidential information.
• Scheduling and calendaring for Montana-specific public holidays.
• Acting as liaison with local vendors, building management, and regulatory bodies (such as the Montana Department of Labor and Industry).

3. Work Location and Remote Work

Primary Work Location: [Specific Montana Office Address]

Remote Work:

• Option A: Remote work is not permitted.
• Option B: Remote work is permitted subject to the Employer’s Remote Work Policy. The employee will be required to maintain compliance with Montana workplace safety rules for both onsite and remote environments.
• Option C: Remote work is permitted on [Days of the Week].

4. Work Hours and Breaks

Full-Time Status: This is a full-time position.

Standard Work Hours: [Number] hours per week, generally from [Start Time] to [End Time], Monday through Friday.

Break Periods:

• Option A: The Employee is entitled to a [Duration] lunch break and [Number] short breaks of [Duration] each day.
• Option B: The Employee is entitled to breaks as required by Montana law or company policy.

Overtime: Employee is [Exempt/Non-Exempt] from overtime pay under Montana and federal law. If non-exempt, overtime will be paid at a rate of one and one-half (1.5) times the Employee’s regular hourly rate for all hours worked over forty (40) in a workweek. Overtime must be pre-approved by [Supervisor's Title].

5. Compensation and Payment

Salary: [Dollar Amount] per [Year/Hour].

Payment Method: [Direct Deposit/Check].

Payment Frequency: [Bi-Weekly/Semi-Monthly/Monthly], in accordance with Montana law. Wage statements will be provided as required under Montana law.

Bonus/Incentives:

• Option A: The Employee is eligible for a performance-based bonus of up to [Dollar Amount or Percentage], based on achievement of performance goals related to administration and compliance goals.
• Option B: The Employee is not eligible for any bonus or incentive.

Merit Increases/Promotions: Eligibility for merit increases or promotions will be determined based on performance and company policy.

6. Benefits

Health Insurance: [Describe health insurance coverage. Specify if small or large group market under Montana law]

Dental Insurance: [Describe dental insurance coverage]

Vision Insurance: [Describe vision insurance coverage]

Paid Time Off (PTO): [Number] days of vacation and [Number] days of sick leave per year. Note that Montana does not mandate paid sick leave, but company policy must be stated.

Holidays: [List of Company Holidays, specifying Montana State Holidays].

Retirement Plan: [Describe retirement plan, e.g., 401(k) with/without employer matching].

Other Benefits: [List any other benefits, such as transportation/parking allowances, wellness programs, professional development opportunities, etc.]

All benefits are subject to modification with Montana-compliant notice.

7. Reporting Structure

The Employee will report directly to [Supervisor's Title, e.g., Company President/Local Office Director].

8. Authority and Responsibilities

The Employee has authority to approve expenditures up to [Dollar Amount] for routine office needs.

The Employee is responsible for ensuring compliance with Montana public accommodation and accessibility standards.

The employee may [Sign or not sign] contracts for minor office needs.

9. Intellectual Property

All work product generated by the Employee in the performance of their duties shall be the sole and exclusive property of the Employer.

10. Confidentiality

The Employee shall maintain the confidentiality of all Employer, client, and personnel information, in accordance with the Montana Uniform Trade Secrets Act. These obligations survive termination of employment.

11. Conduct and Policies

The Employee shall comply with all of the Employer’s written policies, including those regarding anti-harassment, anti-discrimination (Montana Human Rights Act: race, color, religion, sex, age, disability, national origin, marital status), and workplace safety.

12. Non-Competition and Non-Solicitation

Given that non-compete agreements are generally disfavored and unenforceable in Montana for non-executive administrative personnel, this agreement does not include a non-compete clause.

Non-Solicitation: During the term of employment and for [Number] months following termination, the Employee shall not solicit the Employer’s employees or customers.

13. At-Will Employment

Employment with the Employer is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to the requirements below.

14. Termination

Voluntary Resignation: The Employee shall provide [Number] days’ written notice of resignation.

Employer Termination: The Employer may terminate the Employee's employment at any time, with or without cause. The final wage payment will be made in accordance with Montana law.

Layoff: In the event of a layoff, the Employer will comply with all applicable Montana wage and hour laws, including the payout of all accrued PTO if such payout is company policy.

15. Return of Property

Upon termination of employment, the Employee shall immediately return all company property, including keys, records, and equipment. The employee will follow data and document destruction policies. Post-termination confidentiality obligations apply.

16. Dispute Resolution

The Employer and Employee agree to attempt to resolve any disputes arising out of or related to this Agreement through internal grievance procedures. If that fails, the parties agree to [Mediation/Arbitration] in [City, Montana], under Montana law.

17. Workers' Compensation and Unemployment

The Employer will maintain workers' compensation insurance coverage as required by Montana law. The Employee is eligible for unemployment benefits under Montana law, subject to meeting eligibility requirements.

18. Equal Opportunity Employer

The Employer is an equal opportunity employer and complies with all applicable federal and Montana laws regarding non-discrimination and harassment prevention.

19. Background Checks and Eligibility

Employment is contingent upon satisfactory completion of a background check and verification of eligibility to work in the United States.

20. Company Communication Systems

Employee must adhere to company policy regarding communication systems and business record retention.

21. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

22. Assignment

This Agreement [May/May Not] be assigned by the Employer in the event of a company reorganization or sale.

23. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Contact Person Name]

Title: [Contact Person Title]

[Employee Full Legal Name]

Signature: ____________________________

Date: ____________________________