Montana receptionist employment contract template

Montana Receptionist Employment Contract

This Montana Receptionist Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between:

[Employer Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address], Montana (“Employer”),

and

[Employee Name], residing at [Employee Address], Montana (“Employee”).

1. Position:

• Option A: Receptionist
• Option B: Senior Receptionist
• Option C: Receptionist/Administrative Assistant

2. Job Responsibilities:

• Answer multi-line telephones.
• Greet and direct visitors.
• Manage front desk operations.
• Log and distribute mail/packages.
• Schedule appointments and meetings.
• Maintain visitor logs.
• Handle confidential correspondence.
• Provide basic customer service.
• Manage lobby organization.
• Update contact lists.
• Other: [Specific Additional Responsibilities]

3. Required Skills:

• Phone etiquette.
• Professionalism.
• Interpersonal communication.
• Proficiency in office software ([Specify Software, e.g., Microsoft Office Suite]).
• Ability to multitask.
• Knowledge of front desk equipment ([Specify Equipment, e.g., multi-line phone system, copier]).
• Other: [Specific Additional Skills]

4. Reporting Structure:

• Direct Supervisor: [Supervisor Name], [Supervisor Title]
• Interdepartmental Coordination: [Specify Departments or Roles]

5. Work Location:

• Address: [Work Location Address], Montana
• Building Access Requirements: [Specify Access Requirements, e.g., keycard, code]
• Dress Code: [Specify Dress Code, e.g., Business Casual]
• Remote Answering:
  • Option A: No remote answering.
  • Option B: Remote answering permitted: [Specify Conditions]

6. Work Hours:

• Full-Time: Approximately 40 hours per week.
• Daily Work Hours: [Start Time] to [End Time]
• Scheduling Expectations: [Specify Scheduling Expectations, e.g., Monday-Friday]
• Break Times: [Specify Break Times and Duration]
• Lunch Period: [Specify Lunch Period and Duration]
  • Lunch Break Paid?:
    • Option A: Paid
    • Option B: Unpaid

7. Compensation:

• Hourly Wage: [Dollar Amount] per hour (Complies with Montana Minimum Wage)
• Payment Frequency: Bi-weekly
• Method of Payment: Direct Deposit
• Overtime Eligibility: Eligible for overtime pay at 1.5x hourly rate for hours worked over 40 in a workweek.
• Incentive Pay:
  • Option A: No incentive pay.
  • Option B: Incentive pay: [Specify Incentive Pay Details]

8. Benefits:

• Health Insurance:
  • Option A: Employer offers health insurance.
  • Option B: Employer does not offer health insurance.
• Dental Insurance:
  • Option A: Employer offers dental insurance.
  • Option B: Employer does not offer dental insurance.
• Vision Insurance:
  • Option A: Employer offers vision insurance.
  • Option B: Employer does not offer vision insurance.
• Paid Sick Leave: [Specify Policy, e.g., X days per year] (Montana law does not mandate sick leave)
• Paid Vacation: [Specify Policy, e.g., X days per year]
• State Holidays: [List Observed Holidays]
• Retirement Plan:
  • Option A: 401(k) with [Specify Matching Details]
  • Option B: No retirement plan offered.
• Workers’ Compensation Insurance: Employer provides workers' compensation insurance as required by Montana law.
• Perks:
  • Uniform Allowance: [Specify Amount or Details]
  • Parking: [Specify Details]
  • Local Transportation Subsidies: [Specify Details]
  • Professional Training Reimbursement: [Specify Details]

9. Confidentiality:

• Employee agrees to maintain the confidentiality of all internal information, client lists, proprietary paperwork, visitor information, and business operations.
• Employee shall exercise discretion regarding non-public information.
• Employee shall follow all privacy protocols.

10. At-Will Employment:

• Employee's employment is "at-will," meaning either Employer or Employee may terminate the employment relationship at any time, with or without cause or advance notice, subject to Montana law.
• Exception: [Specify Exceptions, e.g., Good cause protection after probation per company policy]

11. Termination:

• Notice Period:
  • Option A: No notice period required.
  • Option B: [Specify Notice Period for Employee or Employer]
• Final Pay: All wages due will be paid on the next scheduled payday or within 15 days of termination, as required by Montana law.
• Return of Property: Employee must return all keys, badges, and company property upon termination.
• Transition of Duties: Employee agrees to cooperate in the orderly transition of receptionist duties.

12. Anti-Discrimination/Equal Opportunity/Anti-Harassment:

• Employer is an equal opportunity employer and prohibits discrimination and harassment based on race, color, religion, sex, age, national origin, marital status, disability, sexual orientation, gender identity, or any other protected category under Montana and federal law.
• Refer to Employer's written policies and complaint channels for details.

13. Attendance, Punctuality, and Conduct:

• Employee is expected to maintain regular attendance and punctuality.
• Professional dress and telephone courtesy are required.
• Employee shall handle difficult visitors in a professional manner.
• Restrictions on personal calls and unauthorized visitors are in place.
• Use of front desk computers is restricted to business purposes only.

14. Montana Occupational Safety and Health Act (MOSHA) Compliance:

• Employer provides a safe workspace in compliance with MOSHA.
• [Specify Safe Workspace Conditions, e.g., Ergonomic chair, clear walkways, fire evacuation plan]
• [Specify Training, e.g., Basic first aid/emergency training if responsible for emergency calls]

15. Privacy Law Compliance:

• If applicable, Employee shall comply with all applicable privacy laws (e.g., HIPAA if handling medical information).

16. Criminal Background Check:

• Option A: A criminal background check is required. Employee consents to such a check.
• Option B: No criminal background check is required.

17. Use of Employer's Technology:

• Employer may monitor use of its phone and computer systems.
• Acceptable use policies are in place.
• Restrictions on personal devices at the front desk may apply.

18. Photo IDs/Uniforms:

• [Specify Policies for Issuance, Care, and Return]

19. Reporting Workplace Incidents:

• Employee shall promptly report any workplace incidents, visitor accidents, or security threats.

20. Cash Handling (If Applicable):

• [Specify Cash-Handling or Payment Collection Duties, Safeguards, and Audit Protocols]

21. Training and Onboarding:

• Employee will receive training on front office systems, visitor protocols, and customer service standards.

22. Cross-Coverage/Backup Receptionist:

• [Specify Cross-Coverage or Backup Receptionist Responsibilities and Compensation]

23. Jury Duty/Voting Leave:

• Employee is eligible for jury duty or voting leave as governed by Montana law.

24. Dispute Resolution:

• Initial attempt at internal discussion.
• Option A: Montana-based mediation.
• Option B: Montana-based arbitration.
• Montana law governs this Agreement. Jurisdiction is in Montana.

25. Non-Compete:

• Any non-compete provision will be interpreted and enforced in accordance with Montana law, only to the extent necessary to protect legitimate business interests, and reasonable in scope and duration.

26. Deductions from Pay:

• No deductions from pay will be made except those permissible under Montana law (taxes, court orders, or authorized deductions).

27. Changes to Employment Terms:

• Any changes to the terms of employment require written employee acknowledgment.

28. Employee Handbook:

• Employee acknowledges receipt of the Employee Handbook.

29. Role-Specific Tailoring:

• [Specify Any Role- or Location-Specific Tailoring for Unique Needs of the Employer]

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Employee Signature

Date: [Date]