Montana office assistant employment contract template

Montana Office Assistant Employment Contract

This Montana Office Assistant Employment Agreement (the “Agreement”) is made and effective as of [Date], by and between [Employer Legal Name], located at [Employer Address] (“Employer”), and [Employee Legal Name], residing at [Employee Address] (“Employee”).

1. Job Title and Duties

The Employee is hired as a full-time Office Assistant.

Option A: The Employee's duties will include, but are not limited to:

• Reception and visitor management.
• Document preparation and filing (digital and physical).
• Correspondence handling.
• Scheduling meetings and appointments.
• Supply inventory tracking.
• Data entry and records management.
• Liaising with internal departments and external vendors.
• Basic bookkeeping support.
• Use of specific office software (e.g., Microsoft Office Suite/Google Workspace).
• Telephone and email communications.
• Petty cash handling (if applicable).
• Adherence to company confidentiality and privacy procedures.
• Other duties as assigned.

Option B: Specific list of duties attached as Exhibit A.

2. Work Schedule and Location

The Employee is required to work regular and punctual attendance during standard office hours: [Start Time]–[End Time], Monday through Friday.

Option A: The primary work location is [Office Address].

Option B: This is a remote work position.

Option C: This is a hybrid position with [Number] days in office and [Number] days remote.

3. Reporting Relationship

The Employee will report directly to [Supervisor Name], [Supervisor Title].

The escalation path for workplace concerns or administrative issues is: 1) [Supervisor Name], 2) [Next Level Supervisor/HR Contact].

4. Employment Type and Probationary Period

The employment is full-time and at-will, subject to the terms and conditions outlined in this Agreement and applicable Montana law.

Option A: There is no probationary period.

Option B: There is a [Number]-day probationary period. During the probationary period, employment may be terminated at any time, with or without cause or notice. Employee acknowledges that the probationary period, if applicable, shall be clearly disclosed in writing, and shall not exceed six months, otherwise the Wrongful Discharge from Employment Act will apply.

5. Compensation

Option A: The Employee's salary will be [Salary Amount] per year, paid [Pay Period: Biweekly/Monthly].

Option B: The Employee's hourly wage will be [Hourly Wage Amount], paid [Pay Period: Biweekly/Monthly].

The payment method will be [Payment Method: Check/Direct Deposit].

Overtime will be paid at one and one-half times the regular rate of pay for all hours worked over 40 in a workweek, in accordance with Montana and federal FLSA standards.

Procedures for reporting and recording hours worked: [Describe procedures].

6. Benefits

Option A: The Employee will be eligible for the following benefits:

• Health insurance [Yes/No].
• Dental insurance [Yes/No].
• Vision insurance [Yes/No].
• Workers' compensation insurance (as required by Montana law).
• Short-term disability insurance [Yes/No].
• Long-term disability insurance [Yes/No].
• Retirement plan participation (401(k) or public system) [Yes/No].
• Paid vacation and sick leave accruals, as detailed in the Employee Handbook.
• Observed state holidays: [List Observed Holidays or Reference Employee Handbook].
• Flex time procedures: [Describe or Reference Employee Handbook].
• Family/Medical leave (per FMLA and applicable state statutes).

Option B: A complete description of benefits is detailed in the Employee Handbook.

7. Workplace Safety

The Employee must comply with Montana’s Department of Labor and Industry safety standards, report workplace injuries, and participate in mandatory training as required.

8. Confidentiality and Data Privacy

The Employee will handle sensitive employer and client information with the utmost care.

The Employee will maintain physical and electronic document security and will not engage in unauthorized data sharing.

The Employee’s permissible use of employer equipment and systems is limited to job-related tasks.

9. Time Off and Schedule Changes

Requests for time off, schedule changes, or remote work must be submitted to and approved by [Supervisor Name].

Regular status reporting obligations: [Describe frequency and method].

10. Professionalism and Conduct

The Employee is expected to maintain a high level of professionalism in client and interoffice interactions.

Option A: The dress code is [Describe Dress Code].

Option B: Business casual dress is required.

Technology and communication tool usage: [Describe acceptable use, including company email, phone, chat platforms].

Personal use of office resources is prohibited unless authorized.

The Employee must adhere to the Employer’s IT, cybersecurity, and document retention policies.

11. Intellectual Property and Work Product Ownership

All written, creative, and administrative documents or materials produced in connection with the Employee’s job duties belong to the Employer.

12. Outside Employment and Conflict of Interest

Outside employment or non-office-related business during work hours is prohibited unless written approval is obtained.

Conflict of interest policies specific to office support roles: [Describe or Reference Employee Handbook].

13. Anti-Harassment and Equal Employment Opportunity

The Employer is committed to providing a workplace free from harassment and discrimination. The Employer complies with the Montana Human Rights Act, protecting individuals from discrimination based on race, color, creed, religion, national origin, sex, age, physical/mental disability, marital status, sexual orientation, and gender identity. Retaliation against anyone reporting discrimination or harassment is strictly prohibited.

14. Disciplinary Action

Grounds for corrective action include, but are not limited to: violation of confidentiality, falsification of records, breach of safety protocols, persistent tardiness, or unprofessional conduct.

Disciplinary actions will be in accordance with company rules and Montana law, potentially involving progressive discipline, unless cause for immediate discharge exists.

15. Termination

Following successful completion of any probationary period (not to exceed six months) the Employer’s ability to terminate this agreement will be subject to the provisions of Montana’s Wrongful Discharge from Employment Act.

After the probationary period, termination will require good cause.

The Employer will provide written reasons for discharge on the Employee’s written request within 7 days.

Procedures for last pay, including earned leave payout: [Describe].

16. Resignation

The Employee shall provide [Number] days written notice of resignation.

Upon resignation, the Employee must return all company property/equipment and access/control measures.

17. Dispute Resolution

Internal grievance process: [Describe or Reference Employee Handbook].

Option A: Disputes will be resolved through mediation.

Option B: Disputes will be resolved through binding arbitration.

Jurisdiction for any legal proceedings will be in the courts of the State of Montana.

18. Local Ordinances

The terms of this agreement will comply with any applicable city/county ordinances (such as Missoula or Bozeman local sick leave ordinances or nondiscrimination protections).

19. I-9 and Background Checks

The Employee must complete the I-9 employment eligibility verification process.

Option A: Employment is contingent upon successful completion of a background check.

20. Records Inspection

The Employee has the right to inspect their personnel file per Montana statutes.

Process for updating personal information: [Describe].

21. Crime Victims' Rights Notice (Government Agencies Only)

Option A: (If the Employer is a government agency) The Employee acknowledges receipt of the Montana Crime Victims’ Rights Notice.

Option B: (If the Employer is not a government agency) This clause is not applicable.

22. Acknowledgment

The Employee acknowledges having read and understood this Agreement and all applicable policies and procedures (including the Employee Handbook).

The terms of this Agreement are subject to change with appropriate notice as per Montana law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Legal Name]

By: ____________________________
[Employer Representative Name], [Employer Representative Title]

____________________________
[Employee Legal Name]