Missouri HR assistant employment contract template

Missouri HR Assistant Employment Contract

This Missouri HR Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Name], a business registered in Missouri with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position:

• The Employer hereby employs the Employee as a HR Assistant.
• Option A: The Employee’s primary responsibilities will include: [List of Responsibilities], including but not limited to recruitment support, onboarding/offboarding, payroll data entry, benefit administration, and employee file maintenance.
• Option B: A detailed job description is attached hereto as Exhibit A and incorporated by reference.

2. Reporting Relationship and Authority:

• The Employee will report to [HR Manager Name/Title].
• Option A: The Employee has the authority to [List of Decision-Making Authorities].
• Option B: The Employee has no direct decision-making authority but provides support to senior HR staff.

3. Work Location:

• The Employee's primary work location shall be at the Employer's principal place of business located at [Employer Address] in Missouri.
• Option A: Remote work is permitted [Number] days per week, subject to Employer approval and adherence to company policies regarding data security and confidentiality.
• Option B: Remote work is not permitted.

4. Employment Type and Work Hours:

• The position is full-time.
• Option A: The standard work hours are [Start Time] to [End Time], [Days of the Week].
• Option B: The standard work week is 40 hours.
• The Employee is entitled to a [Number] minute unpaid meal break and [Number] minute paid rest breaks during each [Number] hour shift, consistent with Missouri regulations.
• Overtime, if required, must be approved in advance by [HR Manager Name/Title].
• Option A: The Employee is a non-exempt employee and entitled to overtime pay at 1.5 times their regular rate for hours worked over 40 in a workweek, as per FLSA and Missouri law.
• Option B: The Employee is an exempt employee and not entitled to overtime pay.

5. Compensation and Benefits:

• The Employee's hourly wage/annual salary is [Dollar Amount].
• The Employee will be paid [Payment Schedule, e.g., bi-weekly] via direct deposit.
• Option A: The Employee is eligible for the following benefits: health insurance, dental insurance, vision insurance, life insurance, 401(k) plan, paid time off, and paid holidays. Detailed benefit information is provided in the Employee Handbook.
• Option B: The Employer will contribute [Percentage] to the Employee's 401(k) plan.
• The Employee will accrue paid time off (PTO) at a rate of [Number] days per year.
• The Employee is eligible for [Number] paid holidays per year.
• The Employer provides worker's compensation coverage as mandated by Missouri law.
• The Employer pays unemployment insurance as mandated by Missouri law.
• Option C: The employer will provide tuition reimbursement/HR certification support up to [Dollar Amount] per year.

6. Confidentiality and Data Privacy:

• The Employee acknowledges that they will have access to confidential information, including employee data, payroll information, and business records.
• The Employee agrees to maintain the confidentiality of all such information and to comply with all applicable privacy laws, including HIPAA (if applicable) and Missouri Sunshine Law exemptions for personnel records.
• The Employee's obligations under this section shall survive the termination of this Agreement.

7. Conflict of Interest:

• The Employee agrees to avoid any conflict of interest between their personal interests and the interests of the Employer.
• The Employee shall not disclose confidential employment information to any unauthorized party.

8. Intellectual Property:

• All work product created by the Employee during their employment, including HR documents, procedures, and digital resources, shall be the sole property of the Employer.

9. Non-Disclosure Agreement:

• The Employee agrees to the terms of the Non-Disclosure Agreement attached hereto as Exhibit B.

10. Non-Compete/Non-Solicitation (Missouri Specific):

• Option A: The Employee agrees not to compete with the Employer or solicit its employees or customers for a period of [Number] months following termination of employment within a [Geographic Area, e.g., 50-mile radius of Employer's principal place of business]. This restriction is limited to activities directly competitive with the HR services offered by the Employer.
• Option B: There is no non-compete or non-solicitation agreement.

11. Behavioral Standards and Compliance:

• The Employee agrees to adhere to the Employer's Code of Conduct, anti-harassment, and anti-discrimination policies, as outlined in the Employee Handbook.
• The Employer prohibits discrimination based on race, color, religion, national origin, ancestry, sex, disability, age, sexual orientation, or gender identity, as protected under the Missouri Human Rights Act.
• The Employee agrees to report any incidents of harassment, discrimination, or retaliation to [HR Manager Name/Title].

12. Mandatory Training:

• The Employee is required to complete training on [List of Required Training, e.g., harassment prevention, data privacy, safety] within [Number] days of hire and periodically thereafter, as required by the Employer.

13. Technology Use and Social Media:

• The Employee's use of company technology and social media must comply with the Employer's policies, as outlined in the Employee Handbook. The employer reserves the right to monitor usage of electronic systems, subject to Missouri law.

14. Employment at Will (Missouri Specific):

• The employment relationship between the Employer and the Employee is at-will. Either party may terminate the employment relationship at any time, with or without cause or notice, subject to the terms of this Agreement. This at-will provision does not create any contractual limitations regarding reasons for discharge or procedures for termination, and it does not apply to protections for discrimination or whistleblower activity under Missouri or federal laws.

15. Termination:

• Voluntary Resignation: The Employee shall provide the Employer with [Number] weeks' written notice of their intent to resign.
• Termination for Cause: The Employer may terminate the Employee for cause, as defined in the Employee Handbook.
• Layoff: In the event of a layoff, the Employer will provide [Number] weeks' notice or pay in lieu thereof, subject to applicable law.
• Job Abandonment: Failure to report to work for [Number] consecutive days without notification will be considered job abandonment and result in termination.
• Upon termination, the Employee will receive their final paycheck on the next regular payday or within the timeframe required by Missouri law. The employee must return all company property.

16. Severance Pay (Optional):

• Option A: Upon termination without cause, the Employee will be eligible for severance pay in the amount of [Number] weeks' salary.
• Option B: There is no severance pay provided under this agreement.

17. Dispute Resolution:

• In the event of a dispute, the parties agree to first attempt to resolve the matter informally through direct communication.
• If informal resolution is unsuccessful, the parties agree to participate in mediation facilitated by [Mediator Selection Method].
• Any legal action arising out of this Agreement shall be brought in the state or federal courts located in [County Name] County, Missouri, and shall be governed by Missouri law.

18. Occupational Safety and Health:

• The Employer is committed to providing a safe working environment and complies with all applicable occupational safety and health regulations, including Missouri-specific OSHA-adopted standards.
• The Employee is responsible for reporting any workplace hazards or accidents to [Designated Person/Department] immediately.

19. Workers’ Compensation:

• The Employee is covered by the Employer's workers' compensation insurance, as required by Missouri law.
• The Employee agrees to report any work-related injuries or illnesses to [Designated Person/Department] immediately and to cooperate with the workers' compensation claims process.

20. E-Verify and Immigration Compliance:

• The Employer complies with the E-Verify program and the Immigration Reform and Control Act to verify the eligibility of all employees to work in the United States.

21. Right-to-Work and Unemployment Insurance:

• The Employee acknowledges that Missouri is a right-to-work state.
• The Employee is eligible for unemployment insurance benefits as provided by Missouri law.

22. Background Checks:

• The Employee's employment is contingent upon the successful completion of a background check, drug screening, and reference checks, as permitted by Missouri law.

23. Employee Record Retention:

• The Employer maintains employee records in accordance with Missouri statutes for employer-maintained personnel records.

24. Union Membership (If Applicable):

• Option A: This position is subject to a collective bargaining agreement with [Union Name].
• Option B: This position is not subject to a collective bargaining agreement.

25. Right to Inspect Personnel Files (Employer Policy):

• While Missouri does not provide a statutory right to inspect personnel files, the Employer, as a matter of policy, [Permits/Does Not Permit] the employee to inspect their own personnel file under the following conditions: [Conditions, e.g., with advance notice, in the presence of HR representative].

26. Company Vehicle (If Applicable):

• Option A: The Employee [Is/Is Not] authorized to use a company vehicle. Use of a company vehicle is subject to the Employer's vehicle use policy.
• Option B: N/A

27. Travel and Expense Reimbursement:

• The Employee will be reimbursed for reasonable travel and business expenses incurred in connection with their employment, in accordance with the Employer's expense reimbursement policy.

28. Required Notifications and Postings:

• The Employer posts all required employee rights notices as required by the Missouri Department of Labor.

29. Equal Opportunity Employer:

• The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, disability, age, sexual orientation, or gender identity, or any other characteristic protected by Missouri or federal law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Authorized Representative Name]

Title: [Authorized Representative Title]

[Employee Name]

Date: [Date]