Missouri executive assistant employment contract template

Missouri Executive Assistant Employment Contract

Effective Date: [Date]

1. Parties

• Employer: [Company Name], located at [Company Address], [City], Missouri, [Zip Code]
• Employee: [Employee Name], residing at [Employee Address], [City], Missouri, [Zip Code]

2. Position

• Full-time Executive Assistant.
• Job Description:
  • Complex schedule and calendar management.
  • Travel and accommodation arrangement.
  • Phone and email screening.
  • Meeting preparation and minute taking.
  • Expense report preparation.
  • Confidential correspondence drafting.
  • Document filing and retrieval.
  • Project coordination.
  • Gatekeeping tasks.
  • Handling sensitive executive information.
  • Managing office supply procurement and vendor liaison.
  • Record keeping compliant with Missouri data privacy and archiving rules.
  • Supporting onboarding/offboarding of staff.
  • Managing confidential communications within Missouri legal standards.
  • Support for executive-driven projects as required.

3. Reporting and Authority

• Reporting Line:
  • Option A: Reports directly to [Executive Name].
  • Option B: Reports to the [Department Name] Department Head.
• Extent of Authority: [Description of Authority Level] (e.g., Authority to schedule meetings, approve routine expenses under [Dollar Amount]. )

4. Work Location

• Primary Work Location: [Office Address], [City], Missouri, [Zip Code].
• Remote Work:
  • Option A: Not Applicable.
  • Option B: Hybrid work arrangement: [Number] days on-site, [Number] days remote. Remote work location must be within Missouri.
    • Technology provisions: [Description of provided equipment].
    • Data Security: Employee agrees to adhere to company data security policies on both company-owned and personal devices used for work purposes.
    • Home Office Expenses: [Description of reimbursement policy, if applicable, and adherence to Missouri law].

5. Employment Classification and Hours

• Full-Time.
• Standard Work Hours: [Start Time] to [End Time], [Number] days per week.
• Core Office Hours: [Start Time] to [End Time].
• Overtime:
  • Option A: Non-Exempt; eligible for overtime in accordance with Missouri and Federal law. Overtime requires pre-approval from [Supervisor Name/Title]. Overtime rate is 1.5 times the regular hourly rate.
  • Option B: Exempt; not eligible for overtime pay.
• Breaks: [Description of break policy, in compliance with Missouri law]

6. Compensation

• Base Salary:
  • Option A: Annual salary of [Dollar Amount].
  • Option B: Hourly rate of [Dollar Amount] (if non-exempt).
• Pay Frequency: [Frequency, e.g., Bi-weekly, Semi-monthly].
• Bonus/Incentive Structure: [Description of bonus structure, if any, and KPIs]
• Method of Payment: [Direct Deposit or other lawful method compliant with Missouri wage payment statutes].

7. Benefits

• Health Insurance: [Description of health insurance plan].
• Dental Insurance: [Description of dental insurance plan].
• Vision Insurance: [Description of vision insurance plan].
• Short-Term Disability: [Description of short-term disability plan].
• Long-Term Disability: [Description of long-term disability plan].
• Life Insurance: [Description of life insurance plan].
• Retirement Program: [Description of 401(k) or other retirement plan].
• Paid Time Off (PTO): [Description of PTO policy, accrual rate, and carryover policy].
• Sick Leave: [Description of sick leave policy, complying with Missouri law, if applicable].
• Bereavement Leave: [Description of bereavement leave policy].
• Parental Leave: [Description of parental leave policy, if offered].
• Paid State Holidays: [List of paid holidays].

8. Expense Reimbursement

• Criteria: [Description of reimbursable expenses].
• Documentation Standards: [Description of required documentation, e.g., receipts].
• Timelines: [Description of reimbursement timeline].
• Reference to Missouri Wage Deduction Limits: Reimbursement will be provided in compliance with Missouri law regarding wage deductions.

9. Confidentiality and Nondisclosure

• Employee agrees to maintain the confidentiality of all confidential business, personnel, and executive information.
• Upon termination, all sensitive records must be returned to the employer.
• This clause is governed by Missouri's trade secrets statutes, as applicable.

10. Intellectual Property

All materials, procedures, presentations, or work products created by the Employee within the scope of their duties are the property of the Employer, consistent with Missouri law.

11. Code of Conduct

• Employee agrees to maintain a professional executive presence.
• Anti-Harassment and Anti-Discrimination: Employee agrees to adhere to company policies prohibiting harassment and discrimination based on any protected category under Missouri and federal law.
• IT and Electronic Communications Policy: Employee agrees to adhere to company IT and electronic communications policies.
• Social Media: [Limitations on personal social media activity relating to the employer or executives, if any].

12. Conflicts of Interest and Outside Employment

• Employee must notify the Employer of any potential conflicts of interest or outside employment.
• Outside employment requires Employer approval.

13. Non-Solicitation/Confidentiality (Post-Employment)

Missouri law generally prohibits non-compete agreements for most administrative support positions. However, employee agrees to refrain from soliciting employees or customers of the employer for a period of [Number] months following termination of employment, to the extent permitted by Missouri statutes and case law. Employee also agrees to maintain confidentiality of employer's trade secrets and confidential information following termination.

14. At-Will Employment

• Employment is at-will.
• Termination:
  • Voluntary Resignation: Employee must provide [Number] weeks' written notice.
  • Employer-Initiated: Employer may terminate employment for cause or without cause.
• Transition Protocols: [Description of handover requirements, transfer of access/passwords, return of devices, keys, and confidential materials].
• Severance:
  • Option A: No severance will be provided.
  • Option B: Severance will be provided according to company policy.
• Final Compensation: Final compensation will be provided in compliance with Missouri's timeline requirements.

15. Dispute Resolution

• Priority is given to internal resolution.
• Mediation/Arbitration:
  • Option A: Required prior to legal action.
  • Option B: Not Required.
• Governing Law: Missouri law governs this contract.
• Venue: [County Name] County, Missouri.

16. Workers' Compensation

Employee is covered by the Employer's workers' compensation insurance as required by Missouri law.

17. Occupational Safety

The Employer complies with Missouri's occupational safety standards for normal office environments.

18. Background Checks and References

Employee consents to background checks and reference verifications in accordance with Missouri fair employment practices regulations.

19. Data Privacy and Cybersecurity

Employee agrees to comply with data privacy and cybersecurity obligations for handling both electronic and paper records, reflecting Missouri breach notification statutes.

20. Equal Opportunity and Accommodation

The Employer is committed to equal employment opportunity and reasonable accommodation of disabilities under the Missouri Human Rights Act and the federal ADA.

21. Professional Development

[Description of any professional development, training programs, or tuition reimbursement eligibility].

22. Incorporation of Policies

All policies, handbooks, and procedures referenced are incorporated by reference and subject to periodic update. Employee will be promptly notified of material changes.

23. Entire Agreement

This contract is the entire agreement, superseding previous oral or written understandings. Amendments must be made in writing and signed by both parties.

24. Driving Requirements (If Applicable)

Employee must maintain a valid driver's license and clean driving record in compliance with Missouri driving laws.

25. Emergency Contact

Employee must provide emergency contact information and adhere to protocols for safeguarding executive's well-being and business continuity.

Signatures:

____________________________
[Employer Representative Name], [Employer Representative Title]
[Company Name]
Date: ____________________________

____________________________
[Employee Name]
Date: ____________________________

Notary Acknowledgment (If Required):

State of Missouri )
) ss:
County of [County Name] )

On this [Day] day of [Month], [Year], before me, [Notary Public Name], a Notary Public in and for said County and State, personally appeared [Employer Representative Name], [Employee Name], known to me to be the persons who executed the foregoing instrument and acknowledged that they executed the same as their free act and deed.

In Testimony Whereof, I have hereunto set my hand and affixed my official seal in the County and State aforesaid, the day and year first above written.

____________________________
[Notary Public Name]
Notary Public
My Commission Expires: [Date]
(Seal)