Missouri office assistant employment contract template

Missouri Full-Time Office Assistant Employment Contract

This Missouri Full-Time Office Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Full Legal Name], a [State of Formation] [Entity Type] with its principal place of business at [Employer Full Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Full Address] (“Employee”).

1. Employment

• Employee is hereby employed by Employer as a Full-Time Office Assistant.
• Option A: This is a new employment relationship.
• Option B: This is a continuation of employment.
• Option C: This employment is subject to a [Number] day probationary period.

2. Job Description

• Employee's primary responsibilities as a Full-Time Office Assistant include, but are not limited to:
  • Reception management: Answering and directing phone calls, greeting visitors to our Missouri office location.
  • Scheduling and calendar coordination for [List of individuals/departments].
  • Document preparation, including Missouri-specific business, legal, or tax forms.
  • Handling confidential information, including client data and employee records.
  • Mail distribution and processing.
  • Supply inventory and ordering.
  • Filing (paper and electronic).
  • Organizing meetings and conferences.
  • Supporting bookkeeping and HR clerical tasks.
  • Data entry.
  • Running errand tasks within Missouri areas.
  • Compliance with Missouri public record retention where applicable.
• The Employee will perform other duties as assigned by the Employer.

3. Supervision and Reporting

• Employee will report directly to [Supervisor's Title/Name].
• Employee will provide daily/weekly reports as follows: [Description of reporting expectations].

4. Work Location

• The primary work location is [Employer Full Address in Missouri].
• Option A: Employee may be required to work at alternative in-person locations as needed and as directed by Employer, in compliance with Missouri labor law.
• Option B: Offsite assignments are not permitted.
• Option C: Remote work is permitted [Number] days per week, subject to Employer's policies.

5. Work Hours and Schedule

• Employee's regular work schedule is [Start Time] to [End Time], [Days of the Week], totaling approximately [Number] hours per week.
• Expected overtime: [State if overtime is expected and estimated frequency].
• Overtime will be paid at 1.5 times the regular hourly rate for hours worked over 40 in a workweek, as required by Missouri Minimum Wage Law.

6. Break Schedule

• Employee is entitled to the following breaks: [Detailed description of paid and unpaid break schedules, referencing Missouri law for meal and rest periods].
• Option A: A 30-minute unpaid lunch break will be provided.
• Option B: Two 15-minute paid rest breaks will be provided.

7. Compensation

• Option A: Employee's base salary is [Dollar Amount] per year, payable [Payment Frequency, e.g., bi-weekly].
• Option B: Employee's hourly wage is [Dollar Amount] per hour, payable [Payment Frequency, e.g., bi-weekly].
• Overtime will be calculated as required by Missouri law.
• Option A: Employee is eligible for a performance-based bonus as outlined in [Document Name].
• Option B: Employee is not eligible for a performance-based bonus.

8. Benefits

• Employer offers the following fringe benefits:
  • Health insurance: [Details of health insurance coverage].
  • Dental insurance: [Details of dental insurance coverage].
  • Vision insurance: [Details of vision insurance coverage].
  • Paid holidays: [List of paid holidays].
  • Sick leave: [Accrual rates and caps on sick leave].
  • Paid time off (PTO): [Accrual rates and caps on PTO].
  • Vacation: [Accrual rates and caps on vacation time].
  • Short-term disability: [Details of short-term disability coverage].
  • Bereavement leave: [Details of bereavement leave policy].
  • Jury duty policy: [Details of jury duty leave policy].
  • Unpaid leave: Unpaid leave for medical/family reasons will be granted in accordance with federal and Missouri leave regulations.
  • Option A: Eligibility for Missouri-preferred state programs such as MO ABLE or 529 payroll contribution (if relevant).
  • Option B: Employee is not eligible for Missouri-preferred state programs.
• Retirement/401(k) contributions: [Details of retirement or 401(k) plan].
• Tuition/Skill training reimbursement: [Details of reimbursement policy].
• Professional development: [Details of professional development opportunities].
• Option A: Employer provides support for Missouri professional certifications for office administration.
• Option B: Employer does not provide support for Missouri professional certifications.

9. Conduct Standards

• Employee agrees to comply with all company conduct standards, including:
  • Dress code: [Description of dress code for Missouri professional offices].
  • Punctuality: Employee is expected to be punctual and maintain regular attendance.
  • Confidentiality: Employee must maintain strict confidentiality regarding internal and client data, especially HIPAA (if applicable) or GLBA/financial privacy (if applicable).
  • Safety/First aid training: Employee will participate in mandatory safety/first aid training as required under Missouri workplace safety standards.
  • Prohibition on unauthorized personal use of company equipment.

10. Anti-Harassment and Anti-Discrimination

• Employer is an equal opportunity employer and prohibits harassment and discrimination based on race, color, religion, national origin, ancestry, sex, disability, age, sexual orientation, and gender identity, as protected under the Missouri Human Rights Act and federal law.
• Employee should report any violations of this policy to [Designated contact person/department].

11. Data Handling and Document Management

• Employee will comply with the Missouri Sunshine Law if working in a public-sector environment.
• Employee will comply with all applicable Missouri data privacy regulations.
• Employee will support company records retention/destruction policies consistent with Missouri statutes on public and private recordkeeping.

12. Confidentiality and Non-Disclosure

• Employee acknowledges that they will have access to confidential information of Employer, including [Examples of confidential information].
• Employee agrees not to disclose any confidential information during or after employment. This obligation continues for [Number] years after termination of employment.
• Non-compete: To the extent permitted and enforceable under Missouri law, Employee agrees not to [Description of limited non-compete agreement, if applicable, focusing on protection of trade secrets and client lists, with reasonable duration and geography].
• Employee acknowledges that Missouri public policy disfavors blanket bans on future employment, and any restrictive covenant is limited to reasonable circumstances.

13. Intellectual Property Assignment

• Employee agrees that any intellectual property created or contributed to during employment, including [Examples of intellectual property], is the sole property of Employer.

14. At-Will Employment

• Employment is "at-will," meaning that both Employer and Employee have the right to terminate the employment relationship at any time, with or without cause or notice, subject to the requirements below.
• Option A: Employer requires [Number] days' notice of termination from Employee.
• Option B: Employer does not require notice of termination from Employee.
• Final paycheck will be provided in accordance with Missouri law: immediately if involuntary termination, next scheduled payday if voluntary quit.
• Employee will return all company property, keycards, and access credentials upon termination.

15. Disciplinary Action

• Employer may take disciplinary action, up to and including termination, for violation of company policies or poor performance.
• Employee will receive performance reviews [Frequency of performance reviews].
• Grievance or complaint escalation route: [Description of process for handling grievances].
• Employee may file complaints with the Missouri Department of Labor at [Address of Missouri Department of Labor].
• Retaliation against employees for raising legitimate concerns is prohibited.

16. Workplace Safety

• Employer complies with all Missouri workplace safety requirements.
• Employer provides workers’ compensation coverage as required by Missouri law.
• Employee must report any workplace injuries to [Designated contact person/department].
• Emergency procedures are outlined in [Document Name].

17. Eligibility to Work

• Employee must provide documentation demonstrating eligibility to work in the United States as required by law.
• Option A: Employer participates in E-Verify.
• Option B: Employer does not participate in E-Verify.
• Employee's employment is contingent upon successful completion of a background check and/or drug test as permitted under Missouri law.

18. Dispute Resolution

• Any disputes arising out of or relating to this Agreement shall be resolved through:
  • Escalation within the company to [Designated contact person/department].
  • Mediation.
  • Arbitration, if mediation is unsuccessful.
• Missouri law shall govern this Agreement and any disputes arising hereunder, and the exclusive jurisdiction and venue for any legal action shall be in the state and federal courts located in [County Name] County, Missouri.

19. Amendment, Assignment, and Waiver

• This Agreement may be amended only in writing, signed by both parties.
• This Agreement may not be assigned by either party without the written consent of the other party.
• No waiver of any provision of this Agreement shall be effective unless in writing and signed by the waiving party.

20. Entire Agreement

• This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

21. Acknowledgment of Company Policies

• Employee acknowledges receipt of the employee handbook and agrees to comply with all company policies contained therein.
• Employee will be provided with written notice of any future policy updates.

22. Legally Required Notices

• Employee acknowledges receipt of all legally required notices, such as the Missouri Minimum Wage notice and summary of employee rights under state law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Representative Printed Name]

[Employer Representative Title]

[Date]

____________________________

[Employee Printed Name]

[Date]