Minnesota janitor employment contract template

Minnesota Janitor Employment Agreement

This Minnesota Janitor Employment Agreement (the "Agreement") is made and entered into as of [Date] by and between [Employer Name], a [State] [Entity Type] with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Job Title and Duties

• Option A: Job Title: Full-Time Janitor
• Option B: Job Title: Full-Time Custodian

The Employee shall perform the following duties:

• Sweeping, mopping, and vacuuming floors.
• Floor care (strip, seal, wax, buff).
• Window and glass cleaning.
• Restroom sanitation and supplies replenishment.
• Safe handling and dilution of cleaning chemicals in compliance with OSHA and Minnesota Pollution Control Agency requirements.
• Waste removal and recycling.
• General building maintenance support.
• Reporting of facilities damage.
• Setting up rooms for events.
• Snow shoveling and de-icing of walkways (if seasonally applicable).
• Use of PPE per Minnesota Department of Labor and Industry standards.
• Use and care of employer-supplied janitorial equipment (buffers, extractors, carts, etc.).
• Adherence to Employer’s specific cleaning protocols for [Type of Facility, e.g., public buildings, schools, healthcare, or commercial facilities].

2. Physical Requirements and Training

• Physical Requirements:
• Ability to lift [Weight] lbs.
• Ability to operate [Equipment].
• Prolonged standing.
• Repetitive motion.
• Mandatory Training:
• Initial and annual training required.
• Bloodborne pathogens.
• Right-to-know hazardous substances.
• Slip/trip prevention.
• Minnesota-specific workplace safety.

3. Supervision and Performance Review

• Direct Supervisor: [Supervisor Name], [Supervisor Title]
• Chain of Command: [List Chain of Command]
• Regular check-ins/performance reviews: [Frequency, e.g., Monthly, Quarterly, Annually]

4. Worksite Location and Attendance

• Worksite Location(s) within Minnesota: [Address(es)]
• Requirements for punctuality and attendance: [Specific Requirements]
• Shift Coverage: [Specific Requirements]
  • Option A: Assignment to different buildings: [Yes/No]
  • Option B: Off-hours response: [Yes/No]
  • Option C: On-call rotation: [Yes/No]

5. Full-Time Status, Hours, and Overtime

• Full-time status: Minimum 32 hours/week (per Minn. Stat. 177.23).
• Standard Shifts/Hours: [Days of the Week], [Start Time] - [End Time]
• Overtime: Paid at 1.5x regular rate for hours over 48/week (for janitorial work in most settings).
• Minnesota-specific break and meal period requirements: At least sufficient time to eat (per Minn. Stat. 177.253-177.254).
• Employer obligations for accurate timekeeping: [Electronic/Written]

6. Compensation

• Wage/Salary: [Amount] per [Hour/Year]
  • Option A: Hourly
  • Option B: Annualized
• Method and Schedule of Payment: [Biweekly/Semi-monthly] (must comply with Minnesota’s biweekly/semi-monthly frequency in Minn. Stat. 181.101).
• Compliance with Minnesota minimum wage (per company size, as per Minn. Stat. 177.24).
• Overtime premium.
• Pay differentials:
  • Option A: Night shift: [Amount]
  • Option B: Weekend shift: [Amount]
  • Option C: Holiday shift: [Amount]
• Eligibility for bonuses/merit increases: [Yes/No, and details]

7. Benefits

• Workers’ compensation insurance (Mandatory per Minnesota Law).
• Unemployment insurance (Mandatory per Minnesota Law).
• State-mandated paid sick and safe time (under Minn. Stat. 181.9445).
• Paid/unpaid leave policies:
  • Vacation: [Details]
  • Sick leave: [Details]
  • Holiday pay: [Details]
  • Emergency leave: [Details]
• Employer-provided health, dental, and vision insurance: [Yes/No, and details]
• Retirement plans/state-facilitated plans: [Yes/No, and details]
• Uniform/clothing allowance and laundry: [Yes/No, and details, in line with Minn. Stat. 177.24 Subd. 4]
• Reimbursement of job-related expenses and mileage for worksite travel: [Details]
• Tuition/credential support for janitorial/custodial certifications: [Yes/No, and details]

8. Confidentiality and Security

• Confidentiality and security policy regarding keys, security codes, alarm systems, building access.
• Restrictions on sharing information about building occupants, business operations, or contents.
• Referencing Minnesota data privacy laws and Employer protocols.

9. Equipment

• Assigned equipment: [List Equipment]
• Care, replacement, and return required at employment end.

10. Health and Safety

• Compliance with Minnesota Occupational Safety and Health Act (MNOSHA) rules.
• Hazardous chemicals.
• Biohazard cleanup.
• Lockout/tagout.
• Procedures for reporting injuries, exposure incidents, or unsafe conditions.

11. Vehicle Use

• Employee may not use private vehicles for work deliveries or equipment haulage unless specifically authorized and insured.
• Employee must report any driving violations impacting work performance or insurance.

12. Anti-Discrimination and Harassment

• Anti-discrimination, harassment, and equal opportunity clauses referencing all categories protected by Minnesota law (race, color, creed, religion, national origin, sex, sexual orientation, gender identity, marital status, disability, age, familial status, genetic information, veteran status, membership/activity in local human rights commission).
• Detailed complaint and reporting procedure.

13. At-Will Employment

• At-will employment status under Minnesota law.
• Exceptions as required by a collective bargaining agreement or explicit employer policy.
• Grounds for discipline and termination (performance, conduct, policy violation, attendance, criminal conduct, loss of required licensure or clearances).
• Required notice period: [Days/Weeks] (if any).
• Final paycheck timing (per Minn. Stat. 181.13-181.14).
• Return of keys/equipment.

14. Resignation

• Protocol for voluntary resignation.
• Notice requirements: [Days/Weeks]
• Exit procedures.

15. Workplace Disputes

• Process for workplace disputes:
  • Encourage reporting.
  • Internal resolution.
  • Escalation to Minnesota Department of Labor and Industry.
  • Mediation or arbitration: [Yes/No, If Yes, Details]
• Minnesota law and jurisdiction govern.

16. Accommodation

• Accommodation for disability and religious beliefs under Americans with Disabilities Act and Minnesota Human Rights Act.
• Interactive process for workplace adaptation (lifting restrictions, shift modification, or specialized PPE).

17. Safety-Sensitive Position

• Option A: Safety-sensitive position language if janitorial work is in public schools or high-security facilities.
• Background checks, fingerprinting, and drug/alcohol testing policies per Minnesota public sector or customer-specific rules.

18. Collective Bargaining Agreement

• Option A: Procedures for compliance with union/collective bargaining agreements if the position is covered by such.
• Wage scales, seniority, bidding on open shifts, and grievance process.

19. Mandatory Training

Mandatory employer-led training for harassment prevention, chemical safety, and emergency response as recommended in industry best practices and Minnesota guidelines.

20. Severe Weather/Public Emergency

• Protocol for severe weather or public emergency coverage, pay, and attendance exceptions.
• Reference to any local (city/county) ordinances on essential worker status in Minnesota.

21. Entire Agreement and Modification

• This agreement is not a contract for a specific term unless expressly agreed otherwise.
• Terms are modifiable only by written amendment.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Employee Signature: ____________________________