Kansas retail sales associate employment contract template

Kansas Retail Sales Associate Employment Contract

This Kansas Retail Sales Associate Employment Contract (the “Agreement”) is made and entered into as of this [Date], by and between [Employer Name], a company organized and existing under the laws of Kansas, with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position and Job Duties

The Employer hires the Employee as a full-time Retail Sales Associate.

The Employee's primary job duties and responsibilities include, but are not limited to:

• Direct customer service and sales transactions.
• Merchandise stocking and display in compliance with Kansas Department of Commerce retail standards.
• Operation of point-of-sale (POS) systems.
• Accurate cash handling and register balancing.
• Performing product knowledge consultations and upselling.
• Loss prevention duties.
• Maintaining clean and organized sales floor and stockroom areas.
• Monitoring inventory levels.
• Participating in regular training.
• Assisting with promotional events or seasonal changes.
• Adherence to Kansas-specific health and sanitation practices in retail.
• Compliance with any industry-specific codes affecting retail work.

2. Reporting Structure

The Employee will report to:

• Option A: [Direct Supervisor Name and Title]
• Option B: Floor Manager
• Option C: Shift Lead (under the following conditions: [Conditions for Shift Lead Assignment])

The Employee is required to use the following team communication tools and procedures: [Specify Communication Tools and Procedures]

3. Work Location

• Option A: The Employee's primary work location is [Store Address], located in [City/County, Kansas].
• Option B: The Employee may be required to work at other locations within [Specify Radius or Area, e.g., 50 miles of Wichita, Kansas]. Temporary reassignments will be subject to [Specify Reassignment Policy].

4. Employment Type and Work Schedule

The Employee is hired as a full-time employee.

The standard workweek is [Number] hours.

The typical shift structure is [Opening/Closing/Mid].

Meal and rest breaks will be provided in accordance with industry practice and OSHA guidance. [Specify Break Schedule]

Attendance and tardiness policies are outlined in the Employee Handbook. [Reference Specific Section in Employee Handbook if applicable]

Overtime eligibility is determined in accordance with the federal Fair Labor Standards Act (FLSA), as adopted in Kansas. The overtime rate is 1.5 times the Employee's standard hourly rate for hours worked over 40 in a workweek.

Schedule changes and shift swaps are subject to the following procedures: [Specify Procedures for Schedule Changes and Shift Swaps]. Advance notice of schedule changes will be provided [Specify Timeframe].

5. Compensation

• Option A: The Employee's hourly wage is [Dollar Amount].
• Option B: The Employee's annual salary is [Dollar Amount].

Overtime will be calculated at 1.5 times the standard hourly rate.

Shift differential: [Specify Shift Differential if Applicable, e.g., $1.00 per hour for night shifts]

Commission/Sales Incentive Plan: [Specify Details of Commission/Sales Incentive Plan, including performance targets and payout formulas. Refer to separate Commission Agreement if applicable]

Pay Frequency: [Biweekly/Weekly].

Pay Method:

• Option A: Direct Deposit
• Option B: Check

Upon termination, the final paycheck will be delivered in accordance with K.S.A. 44-313. [Specify Delivery Method and Timeline]

6. Benefits

The Employee is eligible for the following benefits:

• Health Insurance: [Specify Details of Health Insurance Coverage, Eligibility, and Enrollment Timelines]
• Dental Insurance: [Specify Details of Dental Insurance Coverage, Eligibility, and Enrollment Timelines]
• Vision Insurance: [Specify Details of Vision Insurance Coverage, Eligibility, and Enrollment Timelines]
• Paid Time Off (PTO): [Specify Accrual Rate and Usage Policies]
• Vacation: [Specify Accrual Rate and Usage Policies]
• Sick Leave: [Specify Company-Provided Sick Leave Allowance, if any]
• Unpaid Leave: Compliance with Kansas unpaid leave requirements.
• Holidays: [List Observed Federal and Kansas Holidays]
• Bereavement Leave: [Specify Bereavement Leave Policy]
• Jury Duty/Service: In accordance with Kansas law.
• Employee Discount Program: [Specify Details of Employee Discount Program]

The Employer reserves the right to change benefit offerings at its discretion.

7. Training

The Employee will participate in the following training programs:

• Onboarding and Initial Orientation
• On-the-Job Training
• Recurring Customer Service Training
• Safety Training
• Employee Conduct Training

Training will comply with any Kansas Department of Labor or local health authority requirements specific to retail settings.

8. Dress Code and Appearance

The Employee must adhere to the following dress code and appearance standards: [Specify Dress Code and Appearance Standards].

Reasonable accommodations will be made for religious or disability-related attire, in accordance with Kansas anti-discrimination laws.

9. Workplace Safety

The Employee must comply with all Kansas Occupational Safety and Health Act (KOSHA) standards.

The Employee must adhere to all retail/merchandising safety protocols, emergency procedures, and loss prevention policies.

10. Confidentiality

The Employee agrees to maintain the confidentiality of the Employer's customer information, pricing strategies, promotions, internal inventory data, security systems/protocols, and trade secrets.

This obligation is governed by the Kansas Uniform Trade Secrets Act.

11. Conflict of Interest

The Employee must avoid any conflicts of interest, including outside employment or competing retail businesses that may compromise the Employer's interests.

The Employee is prohibited from soliciting customers for outside ventures during employment.

12. Non-Compete and Non-Solicitation

• Option A: Non-Compete Clause: [Specify Non-Compete Clause, if any. Must be reasonable in time, geography, and scope under Kansas law. Consult with legal counsel.] The Employee agrees not to compete with the employer within [Miles/Area] for a period of [Months/Years] after termination of employment. This clause is limited to protecting the employer's legitimate business interests.
• Option B: Non-Compete Clause: No non-compete clause is included in this agreement.

Non-Solicitation: The Employee agrees not to solicit the Employer's customers or employees for [Specify Time Period] after termination of employment.

13. Employee Conduct and Behavioral Standards

The Employee must comply with all store policies and procedures.

The Employee must adhere to the Employer's anti-theft/zero-tolerance theft policy.

The Employee must treat all customers with respect and courtesy.

The Employee must comply with the Kansas Human Rights Commission anti-discrimination and anti-harassment statutes.

The Employee must report any instances of discrimination or harassment to [Specify Reporting Procedures].

14. At-Will Employment

The Employee's employment is at-will under Kansas law. Either party may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to the conditions outlined below.

Resignation: The Employee is requested to provide [Number] days written notice of resignation.

Disciplinary Action: [Specify Disciplinary Action Procedures]

Termination: The Employer may terminate the Employee's employment for any lawful reason.

Reasons for Immediate Dismissal: The Employer may terminate the Employee's employment immediately for reasons such as theft, workplace violence, or falsification of records.

Severance: [Specify Severance Pay Policy, if any]

Final Wage Payment: The final wage payment will be made in accordance with Kansas Stat. Ann. 44-315.

Return of Property: The Employee must return all store property (keys, uniforms, badges, devices) upon termination of employment.

15. Performance Management

The Employee's performance will be evaluated regularly.

Performance reviews will be conducted [Frequency of Reviews, e.g., annually, semi-annually].

Criteria for advancement or pay increases will be based on [Specify Performance Criteria].

Disciplinary steps and coaching processes are outlined in the Employee Handbook.

16. Background Checks and Drug Screening

The Employee is subject to [Specify Background Check and Drug Screening Policy], in alignment with Kansas laws and any applicable federal retail sector requirements.

17. Dispute Resolution

• Option A: Internal grievance procedures.
• Option B: Mediation/Arbitration in Kansas. [Specify Mediation/Arbitration Process]

This Agreement shall be governed by and construed in accordance with the laws of the State of Kansas.

18. Wage and Hour Compliance

The Employer will comply with all Kansas state and federal wage and hour laws.

Minimum Wage: The Employer will adhere to the Kansas minimum wage law.

Overtime: The Employer will comply with overtime rules.

Tip Credit: Tip credit is prohibited in non-food retail.

Youth Employment: The Employer will comply with youth employment limitations for employees under 18.

Workers' Compensation: The Employer will provide workers' compensation coverage as required by Kansas law.

19. Store Security Protocol

The Employee must comply with all store security protocols.

The Employee must follow cash handling risk management procedures.

The Employee must adhere to procedures for robbery or emergency incidents.

The Employee must maintain the confidentiality of retail customer records, in accordance with Kansas law.

20. Tax Withholding

The Employer will withhold Kansas taxes and unemployment insurance contributions.

The Employee is responsible for reviewing and updating tax withholding forms (K-4 and W-4).

21. Equal Opportunity

The Employer is an equal opportunity employer and will not discriminate against any employee or applicant for employment because of race, color, religion, sex, disability, age, national origin, or ancestry, in compliance with Kansas and federal anti-discrimination laws.

The Employer will provide reasonable accommodations for disability or medical conditions under Kansas law.

The Employee may report any EEO concerns to [Specify Reporting Procedures].

22. Local Licensing and Permits

The Employee must comply with any local licensing, city retail permits, or ordinances applicable to the store.

23. Acknowledgment

The Employee acknowledges receipt of this Agreement and all required policies (e.g., Employee Handbook, Code of Conduct).

24. Amendments

The Employer reserves the right to update workplace policies, as long as they do not contravene contract terms or Kansas law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employee Name]

____________________________
[Employer Representative Name and Title]

[Employer Name]

[Notary Public Acknowledgment – Kansas, if required]