Kansas janitor employment contract template

Kansas Janitor Employment Contract

This Full-Time Kansas Janitor Employment Agreement (the "Agreement") is made and entered into as of [Date] by and between [Employer Full Legal Name], located at [Employer Address], (hereinafter "Employer") and [Employee Full Legal Name], residing at [Employee Address], (hereinafter "Employee").

1. Employment

• Option A: Employer hires Employee as a Janitor.
• Option B: Employer agrees to continue to employ Employee as a Janitor.

2. Job Title and Primary Work Location

• The Employee's job title is Janitor.
• The primary work location(s) shall be:
• Option A: [Specific Commercial Property Address]
• Option B: [School Name and Address]
• Option C: [Hospital Name and Address]
• Option D: [Office Building Name and Address]
• Option E: Multiple sites within Kansas as assigned by the Employer.

3. Janitorial Duties

• Employee shall perform the following duties:
• Sweeping, mopping, and vacuuming floors.
• Restroom cleaning and sanitation.
• Waste and recycling removal.
• Dusting.
• Window and surface cleaning.
• Replenishing supplies.
• Snow/ice removal from building entrances (if relevant).
• Minor maintenance (e.g., replacing light bulbs).
• Reporting hazards.
• Following infection control procedures.
• Safe chemical usage and storage.
• Operation of cleaning machinery or equipment (floor buffers, carpet cleaners, etc.), if required.
• Adherence to cleaning schedules, checklists, and site security protocols.
• Securing premises, alarm code handling, and key management.

4. Uniforms, PPE, Footwear, and Hygiene

Employee shall adhere to the Employer’s policies regarding uniforms, personal protective equipment (PPE), footwear, and hygiene standards, in compliance with Kansas safety requirements. Details available in the Employee Handbook.

5. Supervision and Reporting

• The Employee will report to [Supervisor Name], [Supervisor Title].
• The Employee is responsible for reporting incidents/accidents according to the Employer's established procedures.
• The Employee is responsible for handling lost and found property according to the Employer’s policy.

6. Employment Status and Work Hours

• Employee is a full-time employee.
• Scheduled work hours and shifts are: [Specific Work Hours and Shifts].
• Meal and rest break policies are outlined in the Employee Handbook and comply with Kansas law.
• Overtime will be calculated and paid in compliance with Kansas law. The overtime rate is 1.5 times the regular hourly rate for hours worked over 40 in a workweek.

7. Compensation

• The hourly wage is [Hourly Wage].
• The pay period is [Pay Period] (e.g., bi-weekly).
• Payroll method:
• Option A: Paper Check
• Option B: Direct Deposit
• Withholding and deductions will include federal, Kansas state, and local taxes, Social Security, and Medicare.
• Pay adjustments or changes will be communicated to the Employee in writing prior to their effective date.

8. Benefits

• Eligibility for benefits, including health, dental, vision, and life insurance (if applicable), paid sick leave, vacation time, personal days, bereavement leave, Kansas statutory holidays, short-term disability, employee assistance programs, and participation in 401(k) or retirement plans, are detailed in the Employee Benefits Summary.
• All benefits comply with Kansas labor laws.
• Waiting periods or benefit vesting terms are outlined in the Employee Benefits Summary.

9. Occupational Safety and Health

• Employee shall comply with all Kansas Occupational Safety and Health laws.
• Mandatory safety trainings will be provided (e.g., bloodborne pathogen, hazardous chemical handling per OSHA and Kansas DOL requirements).
• Employee has the right to refuse unsafe work.
• Employee must report workplace injuries immediately.
• Employee is covered under Kansas Workers’ Compensation Act.

10. At-Will Employment

• Employment is at-will under Kansas law.
• Employer and Employee have the right to terminate the relationship at any time, with or without cause or notice, unless covered by a collective bargaining agreement.
• Termination procedures, including final paycheck laws (within the required timeframe, method of delivery, treatment of unused paid leave), are outlined in the Employee Handbook and comply with Kansas law.
• Disciplinary processes and progressive discipline steps are described in the Employee Handbook.

11. Anti-Discrimination and Harassment

The Employer prohibits discrimination and harassment based on race, color, national origin, ancestry, sex, disability, age (40 or older), religion, and other protected categories under the Kansas Human Rights Act. Employer policies for equal opportunity, diversity, accommodation requests, and complaint reporting mechanisms are detailed in the Employee Handbook.

12. Workplace Conduct and Confidentiality

Employee shall comply with all Employer policies concerning workplace conduct, confidentiality (maintenance of proprietary Employer information and any tenant or occupant information encountered while cleaning), ethical conduct, and avoidance of theft, misuse of property, or inappropriate behavior toward building occupants or coworkers.

13. Prohibited Activities

• Unauthorized guests or nonemployees are prohibited on premises.
• Personal use of Employer cleaning supplies is prohibited.
• Tampering with building utilities or emergency equipment is prohibited.
• Data privacy/confidentiality regarding observed files, documents, or information during cleaning must be maintained.

14. Background Checks, Drug and Alcohol Testing

• Employee may be subject to background checks, drug and alcohol testing (pre-employment and/or random), compliant with Kansas law.
• Employee must provide proof of eligibility to work in the United States via I-9 documentation.

15. Timekeeping and Attendance

Employee shall comply with Employer policies regarding timekeeping, clock-in and clock-out requirements, absence notification procedures, and tardiness.

16. Training and Upskilling

• Employee is required to attend mandated safety, equipment operation, and cleaning procedure training sessions.
• Attendance at training sessions is paid.
• Reference to any certification required by Kansas health or facility regulations is described in the Training Policy.

17. Lost Property

Handling of lost personal property, cash, or valuables discovered during cleaning must follow the Employer’s procedures for prompt reporting and documentation.

18. Inclement Weather and On-Call Requirements

Employee shall adhere to policies regarding inclement weather, mandatory reporting for snow days or building closures, and on-call requirements if applicable.

19. Uniforms, PPE, and Cleaning Tools

• Employer provides and owns uniforms, PPE, and cleaning tools.
• Employee must return these items upon termination of employment.

20. Use of Cleaning Supplies and Equipment

• Janitorial supplies, chemicals, and equipment must be used strictly according to label instructions and Material Safety Data Sheets (MSDS).
• Documentation and training comply with Kansas and federal safety standards.

21. Building Access and Security

Employee is responsible for maintaining secure building access, key and access badge usage, and reporting lost or compromised access credentials.

22. Collective Bargaining (If Applicable)

• Option A: This position is not unionized.
• Option B: This position is unionized and covered by a collective bargaining agreement. Compliance with relevant union contract provisions and Kansas right-to-work laws is required.

23. Non-Compete (Kansas Law)

Unless otherwise required by law, non-compete clauses are not used and any restrictions on post-employment solicitation of clients or employees must comply with Kansas law.

24. Dispute Resolution

• The process and venue for resolving disputes are Kansas state courts or a specified county district court.
• Steps include internal complaint resolution, optional mediation or arbitration.
• Governing law is Kansas statutes and relevant local ordinances.

25. Confidentiality

Employee shall maintain confidentiality regarding security systems, alarm codes, tenant/customer lists, and any other sensitive building information.

26. Compliance with Laws

The Employer complies with federal mandates such as FLSA (for overtime), ADA (reasonable accommodations), and minimum wage, while adhering to Kansas-specific wage, labor, and youth employment standards.

27. Acknowledgement

Employee acknowledges receipt of the job description, orientation/training policies, and employee handbook (if applicable).

28. Agreement Review

This contract and job duties will be reviewed periodically in line with Employer or legal changes.

29. Designated Contact

• [Designated Contact Name], [Designated Contact Title] at [Designated Contact Email] is the designated contact for questions regarding employment rights or legal compliance.
• The process for whistleblower protections under Kansas and federal law is outlined in the Employee Handbook.

Employee Signature: ____________________________ Date: ___________

Employer Signature: ____________________________ Date: ___________

Printed Name of Employee: [Employee Printed Name]

Printed Name of Employer: [Employer Printed Name]