Indiana janitor employment contract template

Indiana Janitor Employment Contract

This Indiana Janitor Employment Contract (the “Agreement”) is made and entered into as of [Date] by and between [Employer Name], a [State of Incorporation] corporation with a principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position

Employee is hired as a full-time Janitor.

• Option A: The Employer may change the Employee's job duties, responsibilities, and title at any time, with or without notice, consistent with business needs.
• Option B: Any changes to the job duties or responsibilities will require a written addendum to this agreement.

2. Job Description

The Employee shall perform the following duties: maintenance and cleaning of assigned indoor and outdoor areas, sanitation of restrooms, replenishment of cleaning supplies, trash and recycling removal, floor care (sweeping, mopping, vacuuming, stripping, waxing), window cleaning, minor non-licensed repairs, reporting of facility hazards, snow and ice removal from walkways, following established cleaning schedules, and correct use of cleaning chemicals and equipment.

• Option A: Additional duties as assigned by the Employer.
• Option B: The specific cleaning tasks and schedules for each assigned area will be provided separately and may be updated periodically.

3. Physical Requirements & Essential Functions

The Employee must be able to lift up to [Weight] pounds, stand for extended periods, bend, stoop, and reach. The Employee must be able to perform all essential functions of the job with or without reasonable accommodation.

• Option A: The Employer will engage in an interactive process to determine reasonable accommodations consistent with the Americans with Disabilities Act (ADA) and Indiana law.
• Option B: If the employee is unable to perform essential functions even with reasonable accommodations, the Employer may terminate employment.

4. Licenses & Certifications

• Option A: The Employee must possess a valid [License Type] license to operate [Equipment Type].
• Option B: No licenses or certifications are required for this position.
• Option C: The Employee will be required to obtain [Certification Type] certification within [Number] days of hire, at the Employer's expense.

5. Work Site & Travel

The Employee's primary work site is located at [Work Site Address] in Indiana.

• Option A: The Employee may be required to travel to multiple facilities within [City/County].
• Option B: The Employee will not be required to travel to other facilities.
• Option C: Travel expenses, if required, will be reimbursed at the current IRS standard mileage rate.

6. Work Schedule

The Employee's work schedule is [Start Time] to [End Time], [Number] days per week, for a total of [Number] hours per week. The workdays are [List of Days].

• Option A: The Employee may be required to work overnight, weekend, or holiday shifts.
• Option B: The Employer may change the Employee's schedule with [Number] days' notice.
• Option C: Overtime may be required and must be approved in advance by the Employer.

7. Overtime

Employee will be paid at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked over 40 in a workweek, in accordance with the Fair Labor Standards Act (FLSA) and Indiana law.

• Option A: Meal breaks of [Number] minutes will be provided for every [Number] hours worked.
• Option B: Rest breaks of [Number] minutes will be provided for every [Number] hours worked.
• Option C: If the employee is under 18, all breaks must comply with Indiana minor labor laws.

8. Compensation

The Employee will be paid at an hourly rate of [Dollar Amount]. The pay cycle is [Pay Cycle Frequency]. Overtime must be pre-approved by [Supervisor Name/Title]. Payment will be made by [Payment Method].

• Option A: The Employee may be eligible for a shift differential of [Dollar Amount] per hour for night shifts.
• Option B: The Employee may be eligible for a bonus based on performance, as determined by the Employer.
• Option C: All payroll deductions will be made in accordance with Indiana and federal law.

9. Benefits

• Option A: The Employee is eligible for health insurance, vision, and dental benefits, subject to the Employer's eligibility requirements. Enrollment information will be provided separately.
• Option B: The Employee is eligible to participate in the Employer's [Retirement Plan Name] retirement plan, subject to the plan's terms and conditions.
• Option C: The Employee will accrue paid time off (PTO) at a rate of [Number] hours per pay period.
• Option D: The Employee is eligible for bereavement leave and jury duty leave, as outlined in the Employer's policy.
• Option E: The Employee is covered by worker's compensation insurance in accordance with Indiana law.
• Option F: The Employee is eligible for unemployment insurance through the Indiana Department of Workforce Development.
• Option G: The Employee is eligible for [EAP/Mental Health Resources], subject to the Employer's policy.

10. Uniforms & Equipment

The Employer will provide uniforms and required personal protective equipment (PPE).

• Option A: The Employee is responsible for laundering their uniform.
• Option B: The Employer will provide laundering services.
• Option C: Replacement of damaged or worn uniforms and PPE will be provided by the Employer upon request.

11. Chemical & Equipment Usage

The Employee must use and maintain cleaning chemicals and equipment in accordance with manufacturer instructions and Employer policies. The Employee must wear appropriate PPE, including gloves, masks, and goggles, when handling chemicals. The Employee must comply with Indiana Department of Environmental Management (IDEM) regulations regarding hazardous substances.

• Option A: The Employee will receive training on the proper use of cleaning chemicals and equipment.
• Option B: Safety Data Sheets (SDS) for all chemicals will be readily available.

12. Training & Orientation

The Employee will receive new hire safety training, training on the proper use of chemicals and equipment, bloodborne pathogen training (if applicable), and fire safety training. Periodic re-training will be provided as needed.

• Option A: The Employee will complete OSHA-required training.
• Option B: The Employee will receive training specific to the worksite's hazards.

13. Reporting Structure

The Employee will report to [Supervisor Name], [Supervisor Title]. The Employee must report any unsafe conditions, accidents, injuries, or equipment damage to their supervisor immediately. The Employee must comply with the Employer's written safety program, as required by Indiana law (if applicable).

• Option A: Communication will primarily be through [Communication Method].
• Option B: The Employee is responsible for checking [Communication Method] regularly for updates and instructions.

14. Workplace Conduct

The Employee is expected to maintain professional interactions with staff and building occupants. Harassment, bullying, discrimination, theft, or misuse of employer property are strictly prohibited. The Employee must adhere to required standards for attendance and punctuality.

• Option A: The Employee must adhere to the Employer's code of conduct, which is incorporated herein by reference.

15. Anti-Discrimination & Harassment

The Employer is an equal opportunity employer and prohibits discrimination and harassment based on race, color, religion, sex, national origin, age, disability, or any other protected characteristic under Indiana law and federal Title VII. The Employer has a written policy against discrimination and harassment, and the Employee is encouraged to report any such incidents to [Reporting Contact]. All reports will be investigated promptly and thoroughly.

• Option A: The Employee will receive anti-harassment training.

16. Confidentiality & Security

The Employee will have access to private spaces and sensitive materials and must maintain confidentiality. The Employee must follow all security policies, including proper key and badge handling and alarm procedures. The Employee must adhere to visitor policies.

• Option A: The Employee must not remove any property from the premises without authorization.
• Option B: The Employee must not misuse employer resources.

17. Outside Employment

• Option A: The Employee may not engage in moonlighting or have any conflicts of interest that interfere with their job duties.
• Option B: The Employee is permitted to have outside employment as long as it does not interfere with the performance of their job duties.

18. Vehicle Use

• Option A: The Employee is required to operate an Employer-owned vehicle and must possess a valid Indiana driver's license. The Employee must report any accidents immediately and adhere to the Employer's fleet safety policies.
• Option B: The Employee will not be required to operate an employer-owned vehicle.

19. At-Will Employment

The employment relationship is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to any applicable collective bargaining agreement (CBA) or public sector policy.

• Option A: If the Employee voluntarily resigns, they must provide [Number] days' written notice.
• Option B: The Employer may terminate the Employee's employment immediately for gross misconduct, including theft, violence, or intoxication.
• Option C: Upon termination, the Employee must return all keys, uniforms, and equipment.

20. Disciplinary Action & Termination

The Employer may take disciplinary action, including warnings, performance improvement plans, and termination, for violations of Employer policies or poor performance. All disciplinary actions will be documented.

• Option A: The Employee will receive a copy of any written warnings or performance improvement plans.

21. Regulatory Disclosures (Indiana)

• Indiana is a right-to-work state.
• The Employee will be paid at least semi-monthly, as required by Indiana law.
• The Employee's final paycheck will be issued within the timeframe required by Indiana law upon separation.
• The Employee has rights to unemployment insurance and worker's compensation under Indiana law.

22. Union Membership (If Applicable)

• Option A: The Employee is a member of [Union Name] and their employment is governed by the applicable Collective Bargaining Agreement (CBA).
• Option B: This position is not covered by a union CBA. If a CBA applies, the terms of the CBA will govern in the event of any conflict with this Agreement, but this Agreement will comply with Indiana law and union hierarchy.

23. Dispute Resolution

Any disputes arising out of or relating to this Agreement will be resolved through internal grievance or complaint procedures, if available. This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana. Any legal action or proceeding relating to this Agreement shall be brought exclusively in the state or federal courts located in [County Name] County, Indiana.

24. Data Privacy

The Employer will maintain employee files in accordance with Indiana law and will take reasonable measures to protect the Employee's personal information.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Signature: ____________________________