Illinois office manager employment contract template

Illinois Office Manager Employment Contract

This Illinois Office Manager Employment Contract (the "Agreement") is made and effective as of [Date], by and between [Company Name], a [State] corporation with its principal place of business at [Company Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Employment

• Option A: The Employer hereby employs the Employee as a full-time Office Manager, and the Employee hereby accepts such employment.
• Option B: The Employer hereby employs the Employee as a part-time Office Manager, and the Employee hereby accepts such employment.

2. Position and Duties

• 2.1 Position: Office Manager.
• 2.2 Duties:
  • The Employee's duties shall include, but not be limited to:
    • Office administration.
    • Document and correspondence management.
    • Organizing and scheduling meetings and appointments.
    • Supervising support staff.
    • Managing office supplies and inventory.
    • Coordinating facility maintenance and vendor contracts.
    • Handling employee onboarding/offboarding logistics.
    • Maintaining records in compliance with Illinois business regulations.
    • Supervising payroll data collection and timesheet verification (if relevant).
    • Supporting HR functions such as benefits administration.
    • Ensuring workplace compliance with state occupational safety (OSHA/IIDOL) and sanitation standards.
    • Enforcing data privacy policies for sensitive documents.
    • Acting as the main point of contact for building management and external vendors.
• 2.3 Reporting: The Employee shall report directly to the [Job Title].

3. Work Location

• The Employee's primary work location shall be at [Company Address], located in Illinois.
• Option A: Remote/Hybrid Work: The Employer may, at its discretion, allow for occasional or permanent remote/hybrid work arrangements, subject to the Employer's policies and procedures. The employee must maintain a secure workspace and adhere to all data security protocols while working remotely.
• Option B: No remote work is permitted.

4. Work Schedule

• The Employee's work schedule shall be [Number] hours per week, generally from [Start Time] to [End Time], Monday through Friday, with a minimum [Number]-minute meal break per Illinois law for shifts over 7.5 hours.
• Company Attendance/Punctuality Policy: The Employee is expected to adhere to the Employer's attendance and punctuality policy as outlined in the employee handbook.

5. Compensation

• 5.1 Salary/Wage: The Employer shall pay the Employee an annual salary of [Dollar Amount] or an hourly wage of [Dollar Amount].
• 5.2 Payment Frequency: The Employee shall be paid [Frequency: e.g., semi-monthly, bi-weekly]. Payment shall be made via direct deposit to an account designated by the employee.
• 5.3 Wage Statements: The Employee will receive itemized wage statements in compliance with Illinois law.
• Option A: Bonus/Merit Increases: The Employee may be eligible for performance-based bonuses or merit increases at the Employer's discretion.
• Option B: No bonus or merit increases are offered.

6. Overtime

• The Employee is [Exempt/Non-Exempt] from overtime pay under the Fair Labor Standards Act (FLSA) and Illinois Minimum Wage Law.
• If non-exempt, the Employee shall be compensated at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked over forty (40) in a workweek, provided such overtime is authorized in advance by the [Job Title].

7. Benefits

• The Employee shall be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:
  • Group health, dental, and vision insurance.
  • Short-term and long-term disability insurance.
  • Life insurance.
  • Illinois Secure Choice Retirement Savings Program (if applicable).
  • Paid time off (PTO), including vacation, sick leave (complying with applicable Chicago/Cook County ordinances if applicable), and personal/emergency leave, as outlined in the Employer's PTO policy.
    • Accrual Rate: [Description]
    • Carryover Policy: [Description]
    • Payout at Termination: [Description]
  • Paid Illinois and federal holidays.
  • Option A: Commuter and parking stipends.
  • Option B: No commuter and parking stipends
  • Option A: Professional development or certification reimbursement for business management training.
  • Option B: No professional development or certification reimbursement
  • Option A: Employee Assistance Program (EAP).
  • Option B: No Employee Assistance Program
  • Parental/Family Leave: Compliant with Illinois and federal laws.

8. Job Performance Standards

• The Employee shall perform their duties to the best of their ability and in a professional and efficient manner. Performance will be evaluated based on, but not limited to: accuracy of records, clarity in communication, maintenance of confidentiality, timely supply ordering, office efficiency, response time to management requests, and leadership abilities in supervising support staff.
• Periodic employee reviews will be conducted to assess performance. Disciplinary action may be taken for failure to meet performance standards, following the Employer's disciplinary procedures.

9. Technology and Security

• The Employee will be required to use the following technology and software platforms: [List of Technology/Software].
• The Employee must comply with all internal IT and document retention policies and security protocols.
• The Employee is responsible for training staff on safe office procedures and adhering to Illinois-mandated workplace posters and notifications.

10. Confidentiality and Non-Disclosure

• The Employee acknowledges that they will have access to confidential information, including administrative records, financial materials, proprietary business data, and employee/personnel information.
• The Employee agrees to maintain the confidentiality of such information during and after employment, in accordance with the Illinois Trade Secrets Act.

11. Conflicts of Interest

• The Employee agrees to avoid any conflicts of interest during their employment.
• The Employee shall not engage in outside business activity during work hours, disclose potential vendor/contractor relationships, or accept gifts or gratuities from suppliers.

12. Restrictive Covenants

• Option A: Non-Compete/Non-Solicitation (Comply with Illinois Freedom to Work Act):
  • The Employee agrees that during the term of employment and for a period of [Number] months following termination, the Employee shall not, directly or indirectly, engage in any business activity that competes with the Employer's business within a [Geographic Area]. This clause will only be enforceable if the employee's earnings exceed the statutory threshold defined by the Illinois Freedom to Work Act at the time of termination.
  • Separate Consideration: [Dollar Amount/Description]
  • Review Period: Employee acknowledges a minimum 14-day review period prior to signing this agreement.
• Option B: No Restrictive Covenants

13. At-Will Employment

• The employment relationship between the Employer and the Employee is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, except as otherwise provided in this Agreement.

14. Termination

• 14.1 Voluntary Resignation: The Employee shall provide the Employer with [Number] weeks' written notice of resignation.
• 14.2 Termination by Employer: The Employer may terminate the Employee's employment at any time, with or without cause.
  • Cause: Cause for termination includes, but is not limited to, misconduct, poor performance, violation of company policy, or insubordination.
• 14.3 Final Pay: The Employee's final paycheck, including all accrued and unused vacation time as required by Illinois law, shall be provided on the next regular payday following termination.
• 14.4 Severance: [Description of Severance Package, if any, or state "None"]

15. Exit Procedures

• Upon termination of employment, the Employee shall immediately return all office keys, ID badges, equipment, and confidential materials to the Employer.

16. Disciplinary Action

• The Employer may take disciplinary action against the Employee for performance or conduct violations, following the Employer's progressive discipline policy.
• Disciplinary action may include, but is not limited to, verbal warning, written warning, suspension, and termination. The employer will comply with the Illinois Employee Sick Leave Act.

17. Anti-Discrimination and Equal Opportunity

• The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, ancestry, marital status, order of protection status, military status, domestic violence victim status, or any other characteristic protected by law.
• The Employer complies with the Illinois Human Rights Act. Reasonable accommodations will be made for employees with disabilities.

18. Employment Verification

• The Employee must provide documentation establishing their identity and eligibility to work in the United States, as required by federal I-9 regulations and Illinois E-Verify (if mandated).

19. Workers' Compensation and Safety

• The Employer maintains workers' compensation insurance coverage as required by Illinois law. The Employee is required to comply with all occupational safety policies.
• The Employer provides accessible facilities to support the needs of employees with disabilities under state and federal regulations.

20. Reporting Concerns and Anti-Retaliation

• The Employee may report workplace concerns confidentially to [Contact Person/Department].
• The Employer prohibits retaliation against employees who report concerns in good faith, in accordance with the Illinois Whistleblower Act.

21. Governing Law and Dispute Resolution

• This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois.
• Any dispute arising out of or relating to this Agreement shall be resolved in the state or federal courts located in Illinois.
• Option A: Mandatory Mediation/Arbitration: The parties agree to attempt to resolve any disputes through mediation or arbitration before initiating litigation.
• Option B: No Mediation/Arbitration

22. Required Disclosures and Policies

• The following documents are attached to this Agreement and incorporated by reference:
  • Illinois Wage Theft Prevention Act Notification (if applicable).
  • Company Property Policy.
  • Current Employee Handbook Acknowledgement.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Company Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative]

[Employee Name]

Signature: ____________________________

Date: [Date]