Illinois executive assistant employment contract template

Illinois Executive Assistant Employment Contract

This Illinois Executive Assistant Employment Contract ("Agreement") is made and effective as of [Date] by and between [Employer Full Legal Name], a [State] [Entity Type] with its principal place of business at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Position:

The Employer hires the Employee as a full-time Executive Assistant.

Option A: The Employee reports directly to [Executive Name], [Executive Title].

Option B: The Employee reports to [Manager Name], [Manager Title].

2. Job Description:

The Employee will perform executive administrative duties including, but not limited to:

• Complex schedule and calendar management for executives.
• Travel planning and expense management.
• Drafting and reviewing professional correspondence.
• Organizing meetings and preparing minutes.
• Gatekeeping and prioritizing information requests.
• Preparing documents.
• Managing confidential files and data.
• Liaising with vendors and clients.
• Coordinating events and conferences.
• Prioritizing tasks.
• Maintaining office systems.
• Handling sensitive corporate communications.

3. Work Location & Equipment:

The primary work location is the Employer’s site at [Employer Address].

Option A: On-site presence is required [Number] days per week.

Option B: Remote work is permitted according to company policy.

The Employer will provide necessary equipment including a computer, phone, and other relevant technology.

Employee agrees to comply with data security and confidentiality policies under Illinois privacy laws.

4. Employment Term & Hours:

Employment is full-time and at-will, subject to termination provisions below.

Standard work hours are [Start Time] to [End Time], Monday through Friday, excluding break periods.

Option A: Employee is eligible for overtime pay as required by the Illinois Minimum Wage Law. Overtime must be pre-approved by [Approving Manager]. Overtime will be calculated at 1.5 times the Employee’s regular hourly rate.

Option B: Employee is exempt from overtime pay due to [Exemption Justification].

5. Compensation & Benefits:

The Employee’s annual salary is [Salary Amount], paid [Payment Schedule] via direct deposit.

Option A: Employee is eligible for an annual bonus based on performance.

Option B: No bonus is offered.

Benefits include:

• Health, dental, and vision insurance (details in the employee handbook).
• 401(k) plan with employer matching [Matching Details].
• Paid time off: [Number] vacation days, [Number] sick days, [Number] personal days, in accordance with Illinois Paid Leave for All Workers Act.
• Holidays: [List of Holidays].

6. Expense Reimbursement:

The Employer will reimburse reasonable business expenses pre-approved by [Approving Manager], subject to company policy.

Receipts are required for all expenses over [Dollar Amount].

7. Confidentiality:

The Employee agrees to maintain strict confidentiality regarding all information accessed or created during employment, including, but not limited to, executive calendars, financial data, and business strategies. This obligation survives termination of employment and is governed by the Illinois Trade Secrets Act.

8. Intellectual Property:

All work product, presentations, and process improvements developed during employment are the property of the Employer.

9. Outside Activities:

Option A: The Employee may not engage in outside work or business activities that conflict with the interests of the Employer.

Option B: The Employee may engage in outside activities provided they do not interfere with job duties.

10. Termination:

Employment is at-will. Either party may terminate this Agreement at any time, with or without cause.

Option A: Employer requires [Number] days' written notice of resignation.

Option B: Employee is entitled to [Number] weeks of severance pay upon termination without cause, contingent on signing a release of claims.

Upon termination, the Employee must return all company property. Final wage payment will be made in accordance with the Illinois Wage Payment and Collection Act.

11. Anti-Harassment & Discrimination:

The Employer prohibits harassment and discrimination based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected characteristic under the Illinois Human Rights Act.

12. Workplace Conduct:

The Employee will adhere to company policies regarding workplace conduct, social media use, and professional appearance.

13. Post-Employment Restrictions:

Option A: Employee agrees not to solicit employees or clients of the Employer for a period of [Number] months following termination, in accordance with the Illinois Freedom to Work Act. This clause applies only if Employee's earnings exceed the statutory threshold as defined by the Illinois Freedom to Work Act.

Option B: There are no post-employment restrictions.

14. Dispute Resolution:

Any disputes arising from this Agreement will be resolved through negotiation and mediation in accordance with Illinois law.

This Agreement is governed by the laws of the State of Illinois, with exclusive venue in [County Name] County, Illinois.

15. Acknowledgment:

The Employee acknowledges receipt of all mandated notices and policies, including sexual harassment prevention training information as required by the Illinois Workplace Transparency Act.

16. Compliance:

The Employer complies with all applicable local, state, and federal workplace safety, workers’ compensation, and occupational health and safety standards.

17. Entire Agreement:

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings.

This Agreement may be amended only in writing signed by both parties.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

_______________________________
[Employer Representative Name]
[Employer Representative Title]
[Employer Full Legal Name]

_______________________________
[Employee Full Legal Name]