Illinois delivery driver employment contract template

Illinois Delivery Driver Employment Contract

This Illinois Delivery Driver Employment Contract (the "Agreement") is made and entered into as of [Date of Execution, e.g., January 1, 2024] by and between [Employer Legal Name], a [State, e.g., Illinois] [Business Type, e.g., Corporation], with its principal place of business at [Employer Address] ("Employer"), and [Employee Legal Name], residing at [Employee Address] ("Employee").

Position and Duties

• Option A: Position Title: Delivery Driver. The Employee is hired as a full-time Delivery Driver.
• Option B: Sector Specification:
  • Parcel Delivery
  • Third-Party Logistics
  • Food/Groceries Delivery
• Primary Duties:
  • Safe operation of delivery vehicles.
  • Route navigation.
  • Package/Goods handling.
  • Timely delivery.
  • Loading and unloading requirements.
  • Obtaining customer signatures/confirmations.
  • Maintaining delivery logs.
  • Use of Employer-provided or Employee's mobile apps for tracking.

Vehicle and Compliance

• Vehicle Type:
  • Company van/truck
  • Personal vehicle
  • Bicycle
• Driver's License Class: [License Class, e.g., Class C, CDL]. Required Endorsements/Certifications: [Endorsements, e.g., Hazmat].
• Compliance: Strict compliance with all Illinois motor vehicle laws, insurance regulations, hours-of-service rules, cell phone/device usage prohibitions, and Employer's safety policies. Compliance with Illinois DMV and FMCSA rules.
• Background Checks: Criminal background check and driving record requirements per Illinois law and company policy. Obligation to promptly report traffic violations or incidents to the Employer.

Reporting and Location

• Reporting Structure:
  • Immediate Supervisor: [Supervisor Name]
  • Dispatch Point: [Dispatch Location]
  • Warehouse Manager: [Manager Name]
• GPS/Route Optimization: Required use of GPS or route optimization systems.
• Location:
  • Primary Work Location: [City, State]
  • Geographic Service Areas: [City, Suburbs, Statewide]
  • Start/End Points for Daily Routes: [Location]
  • Off-site Reporting: [Permitted/Not Permitted]

Work Hours and Overtime

• Employment Type: Full-time.
• Work Hours: Standard daily work hours: [Number]. Weekly work hours: [Number].
• Shift Patterns: [e.g., Day, Evening, Rotating]. On-call or weekend/holiday work requirements: [Yes/No, Details].
• Breaks: Illinois-compliant break and meal periods.
• Overtime: Overtime is assigned and tracked per Illinois Minimum Wage Law and federal FLSA. Overtime pay complies with Illinois state law (typically 1.5x regular rate for hours above 40 per week).

Compensation and Benefits

• Regular Wage: Hourly wage: [Dollar Amount] or Salary: [Dollar Amount].
• Overtime Rate: Complying with Illinois law (typically 1.5x regular rate for hours above 40 per week).
• Shift Differentials: [Dollar Amount/Percentage] for nights/weekends.
• Commission/Bonus: [Structure and Targets].
• Wage Payment: Frequency: [e.g., Bi-weekly]. Method: [e.g., Direct Deposit].
• Payroll Deductions: All permissible payroll deductions (including for uniforms, equipment, or vehicle damage, if permitted by Illinois law and subject to employee written authorization).
• Benefits Package:
  • Health, vision, and dental insurance. Eligibility timelines: [Time Frame]. Employer contributions: [Percentage/Dollar Amount].
  • Illinois Secure Choice Savings Program (if no employer-sponsored retirement plan exists).
  • Paid vacation time: [Number of Days].
  • Sick leave: [Number of Days] (Note Cook County/Chicago local sick leave ordinances if applicable).
  • Personal leave: [Number of Days].
  • Illinois state-recognized holidays: [List].
  • Family/medical leave consistent with Illinois and federal law.

Vehicle Provisions

• Vehicle Assignment: [Company Vehicle/Personal Vehicle].
• Personal Vehicle Usage: Mileage reimbursement rate: [Dollar Amount] (conforming to IRS/Illinois guidelines). Insurance coverage obligations: [Details]. Vehicle inspection and maintenance schedules: [Details].
• Fuel Card/Expense Reimbursement: [Procedures].
• GPS/Telematics: [Monitoring Details and Privacy Notices].
• Accident Reporting: Accident notification/reporting rules. Post-accident drug/alcohol testing (if required for safety-sensitive positions).
• Driver’s License: Obligation to maintain valid driver's license and clean driving record. Consent to periodic MVR checks. Immediate disclosure of license suspension/revocation, accidents, or criminal charges. Consequences of disqualification from driving duties.

Package/Goods Handling

• Handling Standards: Standards for fragile, heavy, hazardous, or regulated materials.
• Training: Any mandatory Illinois or federal training (e.g., DOT Hazardous Materials handling).
• Safety: Proper lifting procedures. Use of Employer-provided safety equipment (PPE, gloves, vests). Fitness for duty requirements.

Appearance and Equipment

• Uniform: Employer requirements for uniforms or branding.
• Provision/Maintenance: Provision/maintenance of work clothing, PPE.
• Grooming: Rules for personal appearance and grooming as relevant for customer-facing roles.

Anti-Discrimination and Harassment

• Anti-Discrimination: Adherence to the Illinois Human Rights Act.
• Protected Categories: Enumeration of protected categories.
• Complaint Process: Complaint process.
• Accommodation: Access to accommodation for disabilities under the Illinois Workplace Accessibility Act.

Data Privacy and Technology

• Monitoring: Employer's rights to monitor GPS/location, use of dashcams or telematics.
• Data Access: Access and retention of delivery data.
• Employee Notice: Employee notice and consent where required by Illinois law.
• Prohibition: Prohibition of unauthorized personal use of Employer devices, customer data, and safeguarding of confidential delivery information.

Code of Conduct

• Substance Use: No substance use while on duty.
• Mobile Phone Use: Mobile phone/device usage restrictions according to Illinois texting/handheld bans for commercial drivers.
• Notification: Mandatory notification of citations or accidents.
• Customer Service: Customer service standards.
• Signatures/Payments: Rules for collecting signatures or payments from customers.
• Unsafe Environments: Protocol for hostile or unsafe delivery environments.

Non-Compete and Intellectual Property

• Non-Compete: [Specify if included and must comply with Illinois law, considering compensation thresholds and restrictions on overbroad clauses].
• Intellectual Property: Intellectual property provisions if the driver contributes to workflow/system improvements or training materials.

Discipline and Termination

• Discipline: Notice, discipline, and progressive discipline process for performance or safety violations.
• At-Will: At-will employment status.
• Termination: Required notice, termination for cause, company-initiated layoffs, resignation procedure, payout of final earned wages per Illinois law, return of Employer property, and handling of pending tips or commissions at separation.

Dispute Resolution

• Escalation: Escalation process.
• Mediation/Arbitration: Mediation and/or arbitration preferences.
• Governing Law: Illinois law governs the agreement, with local venue/jurisdiction for any proceedings.

Workers' Compensation and Safety

• Workers' Compensation: Coverage and employee notice of Illinois’ mandatory workers’ compensation insurance for on-the-job injuries.
• Safety Policies: Safety policies and incident reporting consistent with OSHA and Illinois Department of Labor requirements.
• Safe Driving Environment: For large employers, compliance obligations for maintaining a safe driving environment and provision of safety training.

Safety Meetings and Training

• Safety Meetings: Company policy and employee participation in required safety meetings, periodic driving re-training.
• Drug/Alcohol Screening: Drug/alcohol screening protocols (pre-employment, random, post-accident). Accommodations as per Illinois Drug Free Workplace Act.

Union Membership

• Union Membership: [Specify if applicable, including union name and CBA provisions].

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Legal Name]

Signature: ____________________________