Arkansas executive assistant employment contract template

Arkansas Executive Assistant Employment Contract

This Arkansas Executive Assistant Employment Contract (the “Agreement”) is made and entered into as of this [Date], by and between:

• [Employer Legal Name], a [State] [Entity Type] with its principal place of business at [Employer Address], hereinafter referred to as “Employer,”

and

• [Employee Legal Name], residing at [Employee Address], with a phone number of [Employee Phone Number] and email address of [Employee Email Address], hereinafter referred to as “Employee.”

1. Employment

• Option A: Employer hereby employs Employee, and Employee hereby accepts employment with Employer, as a full-time Executive Assistant.
• Option B: Employee shall commence employment on [Start Date].

2. Position and Responsibilities

• The Employee's position is Executive Assistant. Employee will report directly to [Reporting Executive/Supervisor Name/Department].
• The Employee's responsibilities include, but are not limited to:
  • Executive calendar management and scheduling across multiple time zones.
  • Travel coordination and logistics booking, including in Arkansas and interstate.
  • Meeting agenda preparation and minute-taking.
  • Handling confidential correspondence and documents.
  • Email and phone communication.
  • Administrative support for expense reporting.
  • Office supply management.
  • Project tracking for executive initiatives.
  • Preparing presentations and reports.
  • Supporting HR onboarding/offboarding tasks, if delegated.
  • Acting as gatekeeper for executive access.
  • Event planning.
  • Vendor relationship management.
• Employee must handle sensitive information with discretion.

3. Skills and Tools

• Employee is required to possess and maintain proficiency in:
  • Microsoft Office Suite.
  • Document management platforms ([Specify Platform(s)]).
  • Business communication standards.
• Employee may be required to learn Arkansas-specific filing or regulatory systems.
• Employee should possess relevant certifications ([Specify if needed]).

4. Workplace

• The primary workplace is located at [Arkansas Workplace Address], Arkansas.
• Option A: On-site attendance is required [Number] days per week.
• Option B: Hybrid work arrangement: [Specify details].
• Option C: Remote work arrangement: [Specify details & home office requirements/reimbursement if applicable, adhering to Arkansas wage and hour regulations.]

5. Working Hours

• Employment is full-time.
• Standard daily working hours are [Number] hours per day, and weekly working hours are [Number] hours per week.
• Overtime work may be required with prior notification and approval from [Designated Authority]. Overtime will be compensated according to Arkansas overtime pay rules, as per the Arkansas Minimum Wage Act.
• Employee is entitled to meal and rest breaks as required by Arkansas law.

6. Compensation

• Option A: The Employee's gross annual salary is [Dollar Amount].
• Option B: The Employee's hourly wage is [Dollar Amount].
• Overtime pay will be calculated at [Rate] times the regular hourly rate for hours worked over 40 in a workweek.
• Payment will be made via [Payment Method: e.g., direct deposit, check] on [Pay Cycle and Dates].
• Bonus/incentive eligibility is tied to [Executive/Administrative KPIs].
• Performance reviews and potential raises will be considered [Frequency: e.g., annually].

7. Benefits

• Employee is eligible for the following benefits:
  • Health insurance.
  • Dental insurance.
  • Vision insurance.
  • Retirement plan ([Specify: 401(k) or state-compliant plan]).
  • Paid vacation: [Number] days per year.
  • Paid sick leave: [Number] days per year.
  • Paid personal days: [Number] days per year.
  • Adherence to Arkansas public holiday schedule.
  • Option A: Transportation allowance: [Amount or Details].
  • Option B: Cell phone/technology stipend: [Amount or Details].
  • Professional development support or training: [Details].
  • Participation in company-wide wellness or assistance programs.

8. Employment At-Will & Termination

• Employment is at-will and governed by Arkansas law.
• Employee may resign at any time with [Number] days' written notice.
• Employer may terminate employment at any time, with or without cause.
• Option A: In the event of termination without cause, Employer will provide [Number] weeks of severance pay.
• Option B: No severance pay will be provided.
• Upon termination, Employee will receive final wages according to Arkansas statutes (timing and method).
• Employee must return all company property upon termination (documents, devices, keys).
• Employee will cooperate with exit handover expectations.

9. Confidentiality & Non-Disclosure

• Employee agrees to hold all confidential information of Employer in strict confidence. This includes executive and company data.
• This confidentiality obligation survives the termination of employment.
• Employee shall handle records and data according to Arkansas-specific privacy and data retention statutes.

10. Intellectual Property

• All work product, documents, presentations, or systems developed by Employee during employment are the property of Employer.
• Option A: Employee is restricted from external professional engagements that conflict with Employer's interests.
• Option B: Non-compete/non-solicitation agreement attached as Exhibit [Letter]. (Must comply with Arkansas’ "reasonableness" standard).

11. Conflict of Interest

• Employee must disclose any external employment or consultancy that may impact company interests.
• Conflicts of interest are prohibited.

12. Code of Conduct

• Employee must adhere to the following codes of conduct and professional behavior expectations:
  • Punctuality.
  • Professional dress.
  • Impartiality.
  • Compliance with company and executive directives.
  • Anti-harassment and anti-discrimination (based on all state-protected categories - race, gender, religion, age, disability, etc. – with reference to the Arkansas Civil Rights Act).
• Employee must adhere to all company policies and Arkansas workplace health and safety regulations.

13. Workplace Safety

• Employee must report any work-related accidents, injuries, or illnesses in compliance with Arkansas workers' compensation requirements and mandatory reporting obligations.

14. Dispute Resolution

• Any disputes will be resolved first through informal resolution, then mediation or arbitration if agreeable.
• This Agreement is governed by the laws of the State of Arkansas. Jurisdiction for any disputes shall be in Arkansas.

15. Modifications

• Any modifications or waivers of this Agreement must be in writing and signed by both parties.

16. Legal Review

• Employee acknowledges the right to review this Agreement with legal counsel before signing.

17. Exhibits

• Exhibit A: Detailed Job Description
• Exhibit B: Benefits Summary
• Exhibit C: Acknowledgment Forms
• [Add more exhibits as necessary]

18. Incorporation of Other Policies

• All additional company policies (e.g., IT security, social media, document retention) and Arkansas labor law requirements are provided separately and are incorporated by reference.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Legal Name]

By: [Employer Signature]

[Employer Printed Name & Title]

____________________________

[Employee Legal Name]

[Employee Signature]

[Employee Printed Name]