Arkansas office assistant employment contract template

Arkansas Office Assistant Employment Contract

This Arkansas Office Assistant Employment Contract is made and entered into as of [Date] by and between [Employer Name], a company located at [Employer Address], hereinafter referred to as "Employer," and [Employee Name], residing at [Employee Address], hereinafter referred to as "Employee."

1. Position

• Option A: The Employer hereby hires the Employee as a Full-Time Office Assistant.
• Option B: The Employee is hired into the position of [Specific Office Assistant Title].

2. Job Responsibilities

The Employee's duties shall include, but are not limited to:

• Reception duties.
• Scheduling appointments and meetings.
• Handling multi-line phone systems.
• Document filing and data entry.
• Processing incoming and outgoing correspondence.
• Organizing office supplies and inventory.
• Preparing basic reports.
• Supporting administrative and operational tasks.
• Working with office software (e.g., Microsoft Office Suite).
• Managing visitor and mail logs.
• Acting as a liaison between departments.
• Handling confidential records.
• Supporting supervisors and colleagues.

3. Reporting Relationship

• Option A: The Employee will report directly to [Office Manager Name/Department Head Name].
• Option B: The Employee will report to [Specific Supervisor Title].

The Employee is expected to maintain punctuality, organization, and confidentiality, and provide excellent customer service.

4. Place of Work

The primary place of work will be the Employer's office located at [Employer Address] in Arkansas. The Employee is expected to be present on-site during normal business hours.

• Option A: Remote work is not permitted for this position.
• Option B: Remote work may be permitted on a case-by-case basis as approved by [Supervisor Name/Title].

5. Employment Type & Work Hours

This is a full-time position.

• Standard work hours are [Start Time] to [End Time], Monday through Friday, totaling [Number] hours per week.
• Lunch break is [Length of Lunch Break] (unpaid).
• Paid rest breaks will be provided in accordance with Arkansas labor standards.

6. Overtime

• Option A: This position is not eligible for overtime pay.
• Option B: Overtime work must be pre-approved by [Supervisor Name/Title]. Overtime will be compensated at one and one-half (1.5) times the Employee's regular hourly rate, as required by the Fair Labor Standards Act (FLSA).

7. Compensation

• Option A: The Employee will be paid an hourly rate of [Hourly Rate].
• Option B: The Employee will be paid an annual salary of [Annual Salary], payable [Bi-weekly/Semi-monthly].

Payments will be made via [Method of Payment]. Any payroll discrepancies must be reported to [Payroll Contact] within [Number] days of receiving payment.

8. Bonuses & Reimbursements

• Option A: The Employee is not eligible for performance bonuses.
• Option B: The Employee may be eligible for performance bonuses as determined by Employer policy. Details are available in the Employee Handbook.
• Option C: The Employee will be reimbursed for job-related expenses (e.g., mileage, office supplies) upon submission of receipts and approval by [Supervisor Name/Title].

9. Employee Benefits

Healthcare:

• Option A: Healthcare benefits are not provided.
• Option B: The Employee will be eligible for healthcare benefits after [Number] days of employment. Details are available in the Employee Handbook.

Paid Vacation: The Employee will accrue vacation time at a rate of [Number] days per [Pay Period/Month].

Sick Leave: The Employee will accrue sick leave in accordance with Arkansas law.

Holidays: The Employee will be entitled to paid time off for the following holidays recognized by the Employer: [List of Holidays].

Other Leave: Leave for jury duty and voting will be provided as required by Arkansas law.

Unpaid Leave: Unpaid leave may be granted in accordance with Employer policy.

10. Drug-Free Workplace

The Employee agrees to comply with the Arkansas Drug-Free Workplace Act and any Employer-specific policies regarding drug screening and background checks.

11. Training

The Employee will participate in required training, including:

• Customer service training.
• Training on the use of office equipment.
• Privacy protocols for handling confidential information.
• State-mandated harassment prevention training.

12. Confidentiality

The Employee acknowledges that they will have access to confidential information and agrees to safeguard such information, both during and after employment.

13. Protected Health Information (PHI)

• Option A: The Employee will not have access to Protected Health Information (PHI).
• Option B: If the Employee handles PHI, they will comply with all HIPAA regulations and Employer policies related to PHI.

14. Workplace Harassment & Discrimination

The Employer prohibits workplace harassment and discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age (40 or older), disability, genetic information, or any other characteristic protected by federal or Arkansas law. The Employee should report any instances of harassment or discrimination to [Human Resources Contact].

15. Workplace Conduct

The Employee is expected to maintain professional conduct, including appropriate dress and appearance, responsible use of company equipment, and respectful interaction with colleagues and visitors. The Employee must adhere to the Employer's policies regarding the use of personal devices and electronic communications.

16. Electronic Communications

The Employer reserves the right to monitor electronic communications and internet usage on company systems in accordance with Arkansas law.

17. At-Will Employment

This is an at-will employment relationship. Either party may terminate the employment relationship at any time, with or without cause or notice, except as otherwise required by law.

18. Termination

• Voluntary Resignation: The Employee is requested to provide [Number] weeks' written notice of resignation.
• Termination by Employer: The Employer may terminate the Employee's employment at any time, with or without cause.
• Final Pay: Upon termination, the Employee will receive their final paycheck on the next regular payday, as required by Arkansas law.
• Return of Property: The Employee must return all company property, including keys, badges, and documents, upon termination.
• Unused Vacation Payout: [State policy on payout of accrued, unused vacation time upon separation of employment.]

19. Post-Employment Obligations

The Employee's obligations regarding confidentiality shall continue after termination of employment.

• Option A: The Employee agrees not to solicit the Employer's clients or employees for a period of [Number] months following termination of employment.
• Option B: There are no post-employment non-solicitation restrictions.

20. Required Notices

The Employee acknowledges that the Employer maintains workers' compensation insurance coverage. Workplace safety information and family/medical leave policies (if FMLA covered) are available in the Employee Handbook and through workplace postings.

21. Acknowledgment

The Employee acknowledges receipt of the Employer's employee handbook and other workplace policies and agrees to abide by them. The Employee acknowledges receiving workplace postings as required by Arkansas and Federal law.

22. Dispute Resolution

Any disputes arising out of or related to this Agreement shall be addressed through the following steps:

• First, internal complaint channels.
• Second, mediation or arbitration.

This Agreement shall be governed by and construed in accordance with the laws of the State of Arkansas. The exclusive jurisdiction and venue for any legal action arising out of or relating to this Agreement shall be in [County Name] County, Arkansas.

23. Amendments

This Agreement may be amended or terminated only by a written instrument signed by both parties.

24. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

25. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Name]

By: ____________________________

[Employer Representative Name]

[Employer Representative Title]

____________________________

[Employee Name]

Date: ____________________________