Alaska bookkeeper employment contract template

Alaska Bookkeeper Employment Contract

This Alaska Bookkeeper Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Legal Name], located at [Employer Address] (“Employer”), and [Employee Legal Name], residing at [Employee Address] (“Employee”).

1. Position and Responsibilities

The Employer hires the Employee as a Bookkeeper.

The Employee's responsibilities include, but are not limited to:

• Maintaining accurate financial records.
• Managing accounts payable and receivable.
• Preparing bank reconciliations.
• Processing payroll and payroll taxes in accordance with Alaska payroll laws.
• Generating financial statements and management reports.
• Maintaining ledgers.
• Tracking inventory (if applicable).
• Handling Alaska-specific document retention for tax and nonprofit reporting (if relevant).

Required Skills:

• Proficiency in [Bookkeeping System, e.g., QuickBooks] and [Bookkeeping System, e.g., Xero].
• Knowledge of Microsoft Office Suite or similar software.
• Understanding of local sales taxes, despite Alaska being a no-state-sales-tax state.
• Familiarity with federal and Alaska employment tax filing and reporting procedures.

Reporting Structure: The Employee will report to [Supervisor Title].

Continuing Education/Certification:

• Option A: Employee is required to maintain [Certification, e.g., Alaska CPA license].
• Option B: Employee is encouraged to pursue continuing education relevant to the bookkeeping profession. [Employer Contribution Amount, if applicable] will be provided by Employer.
• Option C: No specific certification or continuing education is required.

2. Work Location and Travel

• Option A: The primary work location is [Employer Office Address] in Alaska.
• Option B: The Employee will work remotely/hybrid.
• Option C: The Employee may be required to travel to client sites within Alaska. [Details of Travel, e.g., frequency, expense reimbursement].

3. Employment Classification and Work Hours

This is a full-time position.

Work Hours:

• Option A: The regular work hours are [Start Time] to [End Time], [Days of the Week].
• Option B: The Employee will work a flexible schedule, with a minimum of [Number] hours per week.

Overtime:

• Option A: The Employee is eligible for overtime pay at a rate of 1.5 times their regular rate of pay for hours worked over 8 in a day or 40 in a week, in accordance with the Alaska Wage and Hour Act.
• Option B: The Employee is not eligible for overtime pay.

Meal/Rest Breaks: The Employee is entitled to meal and rest breaks as required by the Alaska Department of Labor.

4. Compensation

• Option A: The Employee's hourly wage is [Hourly Wage].
• Option B: The Employee's annual salary is [Annual Salary].

Pay Cycle: The Employee will be paid [Pay Frequency, e.g., bi-weekly].

Bonus/Commission:

• Option A: The Employee is eligible for a bonus based on [Bonus Criteria].
• Option B: The Employee is eligible for commission based on [Commission Structure].
• Option C: The Employee is not eligible for a bonus or commission.

Wage Deductions: Deductions from the Employee's wages will only be made as allowed by Alaska law.

5. Benefits

• Health Insurance: [Details of Health Insurance Coverage, e.g., Employer-sponsored plan]. Eligibility waiting period: [Number] days.
• Vision Insurance: [Details of Vision Insurance Coverage]. Eligibility waiting period: [Number] days.
• Dental Insurance: [Details of Dental Insurance Coverage]. Eligibility waiting period: [Number] days.
• Life Insurance: [Details of Life Insurance Coverage]. Eligibility waiting period: [Number] days.

Paid Leave:

• Vacation: [Number] days per year.
• Sick Days: [Number] days per year.
• Holidays: [List of Observed Holidays].

Family Leave, Bereavement, Jury Duty Pay:

• Option A: Provided according to Alaska legal minimums.
• Option B: Not provided, except as legally required.

Retirement/401(k):

• Option A: The Employer offers a [Retirement Plan, e.g., 401(k)] plan with [Employer Contribution Details]. Eligibility requirements apply.
• Option B: The Employer does not offer a retirement or 401(k) plan.

Reimbursements:

The Employer will reimburse the Employee for reasonable expenses related to continuing education and training directly related to their job duties, up to a maximum of [Dollar Amount] per year.

6. Confidentiality

The Employee agrees to hold all financial records, client information, payroll data, and proprietary material encountered during their employment in strict confidence. This obligation includes safeguarding data under federal regulations (GLBA, HIPAA if applicable) and Alaska privacy laws.

This obligation continues after the termination of employment.

7. Intellectual Property

All procedures, templates, and work product created by the Employee during their employment are the property of the Employer.

Client books, employer-developed processes, and proprietary bookkeeping software belong to the Employer.

The Employee is prohibited from unauthorized sharing or use of financial information, templates, or client data.

8. Conflict of Interest

The Employee must disclose any other paid bookkeeping or financial work in Alaska to prevent conflicts of interest.

The Employee is prohibited from employment with direct competitors or clients during their employment without written permission from the Employer. Non-compete will be considered and enforced only according to Alaska state law.

9. Behavioral Standards and Code of Conduct

The Employee will maintain high standards of accuracy, honesty, and professional conduct.

The Employee will comply with all Employer accounting policies.

The Employee will adhere to continuing professional education requirements (if applicable).

10. Work Product Return

Upon separation from employment, the Employee must promptly return all ledgers, physical or electronic financial records, Employer equipment, and confidential material.

11. Termination

Employment is at-will, as permitted by Alaska law.

The Employee may resign at any time.

The Employer may terminate employment at any time, with or without cause.

Notice Period:

• Option A: The Employee is required to provide [Number] weeks' notice of resignation.
• Option B: No notice period is required.

Final Paycheck: The Employee's final wages will be paid in accordance with Alaska's final paycheck rules.

Unused Paid Leave: [Details Regarding Payout of Unused Paid Leave, If Any].

12. Grievance and Dispute Resolution

The Employer and Employee agree to attempt to resolve any disputes through internal complaint escalation and voluntary mediation or arbitration before resorting to litigation.

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of Alaska.

Venue: Any legal action relating to this Agreement shall be brought in the courts of the State of Alaska.

13. Workers' Compensation and OSHA

The Employer provides Workers' Compensation coverage as required by the Alaska Workers' Compensation Act.

The Employer complies with all applicable occupational safety and health rules under the Alaska OSHA program.

14. Anti-Discrimination and Equal Employment Opportunity

The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including gender identity, sexual orientation), age, disability, veteran status, marital status, pregnancy, genetic information, or national origin, as protected by applicable Alaska and federal law.

15. Employer Obligations

The Employer will comply with all applicable employment laws, including I-9 verification, new hire reporting, and wage garnishment requirements in Alaska.

16. Acknowledgement of Handbook and Policies

The Employee acknowledges receipt and understanding of the Employer's handbook and policies, including those on workplace safety, anti-fraud, whistleblower protections, and workplace substance abuse policies (if applicable).

17. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Legal Name]

Signature:____________________________