Alaska office manager employment contract template

Alaska Office Manager Employment Contract

Date of Signing: [Date]

1. Parties

• Employer:
  • Option A: [Company Name], an Alaska [Corporation/LLC/Sole Proprietorship] registered with the Alaska Division of Corporations, Business and Professional Licensing, with registration number [Registration Number] and a principal place of business at [Alaska Business Address].
  • Option B: [Parent Company Name], a [State] [Corporation/LLC] with a branch office operating in Alaska under the name [DBA Name], located at [Alaska Business Address].
• Employee:
  • [Employee Full Name], residing at [Employee Alaska Residence Address].
  • Option A: Proof of Alaska Residency: [Alaska Driver's License/State ID Number].
  • Option B: Proof of Work Authorization: [USCIS Document Number].

2. Position and Duties

• Position: Office Manager
• Duties and Responsibilities: The Employee shall perform the following duties, in addition to other duties as assigned by the Employer:
  • Oversight of administrative staff.
  • Inventory management, including sourcing from Alaska-based vendors.
  • Office supply procurement.
  • Facilities management.
  • Scheduling and meeting coordination.
  • Document retention compliance with Alaska business records laws.
  • Phone and email operations.
  • Onboarding and offboarding procedures.
  • HR administrative support.
  • Preparation of financial reports.
  • Accounts payable and receivable management, compliant with Alaska state tax regulations.
  • Coordination with remote/out-of-state headquarters (if applicable).
  • Ensuring compliance with local, state, and federal safety and employment regulations specific to Alaska (e.g., emergency evacuation procedures relevant to Alaskan weather/geography, OSHA and state health/safety standards).
• Reporting Structure:
  • Option A: Reports directly to [Supervisor Name], [Supervisor Title], located in [City, Alaska].
  • Option B: Reports directly to [Supervisor Name], [Supervisor Title], located in [City, State], with dotted-line reporting to [Alaska-Based Contact Name], [Alaska-Based Contact Title].
• Scope of Supervision:
  • Directly supervises [Number] employees.
  • Indirectly supervises [Number] employees.

3. Work Location and Travel

• Primary Work Location: [Alaska Office Address].
• Travel Requirements:
  • Option A: No travel required.
  • Option B: Occasional travel within Alaska may be required, with reimbursement for travel expenses including [Mileage/Airfare/Lodging].
  • Option C: Regular travel within Alaska is required, including potential travel to rural locations. The employer will provide [Company Vehicle/Bush Plane Access], and reimbursement for associated costs.
• Work Arrangement:
  • Option A: On-site.
  • Option B: Hybrid (minimum [Number] days on-site). Specific on-site schedule: [Schedule].
  • Option C: Remote.
• Severe Weather/Natural Disaster Policy: In the event of severe weather or natural disaster impacting the primary work location, the Employee will follow the company's Alaska-specific emergency policy, which includes [Specific Procedures].

4. Employment Status and Hours

• Employment Status: Full-time
• Standard Business Hours: [Start Time] to [End Time], Monday through Friday, Alaska Time.
• Flexible/Compressed Workweek:
  • Option A: Not applicable.
  • Option B: The Employee may request a flexible or compressed workweek schedule, subject to Employer approval.
• Rest/Meal Breaks: The Employee is entitled to a [Number]-minute unpaid meal break and [Number] paid rest breaks per [Number]-hour workday, in accordance with Alaska law.
• Overtime: The Employee is [Exempt/Non-Exempt] from overtime. Non-exempt employees will be compensated at 1.5 times their regular rate of pay for all hours worked over 8 hours in a workday or 40 hours in a workweek, as required by Alaska Stat. § 23.10.060. Accurate timekeeping and reporting are mandatory.

5. Compensation

• Salary/Wage:
  • Option A: The Employee's annual salary is [Dollar Amount], payable [Frequency of Payment].
  • Option B: The Employee's hourly wage is [Dollar Amount], payable [Frequency of Payment].
• Overtime Pay: Overtime will be paid at 1.5 times the Employee's regular rate of pay for hours worked over 8 per day or 40 per week in accordance with Alaska Statute § 23.10.060.
• Bonus Eligibility:
  • Option A: The Employee is not eligible for a bonus.
  • Option B: The Employee is eligible for a performance-based bonus, subject to the Employer's bonus plan. Details of the bonus plan are [Provided Separately/Attached to this Agreement].
  • Option C: The Employee is eligible for a cost-of-living allowance of [Dollar Amount], paid [Frequency of Payment].
• Reimbursement of Business Expenses: The Employee will be reimbursed for reasonable and necessary business expenses incurred in the performance of their duties, including [Travel/Supplies/Remote Utility Surcharges/Bush Mail], subject to the Employer's expense reimbursement policy.

6. Benefits

• Health Insurance: The Employee is eligible to participate in the Employer's health insurance plan, subject to the plan's terms and conditions.
• Dental and Vision Insurance: The Employee is eligible to participate in the Employer's dental and vision insurance plans, subject to the plans' terms and conditions.
• Paid Leave:
  • Vacation: The Employee is entitled to [Number] days of paid vacation per year, accruing according to the Employer's vacation policy.
  • Sick Leave: The Employee is entitled to [Number] days of paid sick leave per year, accruing according to the Employer's sick leave policy.
  • Alaska State Holidays: The Employee is entitled to paid time off for all recognized Alaska state holidays, including Seward's Day and Alaska Day.
• Retirement Plan: The Employee is eligible to participate in the Employer's [401(k)/Other Retirement Plan] plan, subject to the plan's terms and conditions.
• Family and Bereavement Leave: The Employee is entitled to family and bereavement leave in accordance with Alaska law and the Employer's policies.
• Subsistence Hunting/Fishing Leave:
  • Option A: Not applicable.
  • Option B: The employee is entitled to [Number] days of unpaid leave per year for subsistence hunting/fishing.
• Relocation Assistance:
  • Option A: Not applicable.
  • Option B: The Employer will provide relocation assistance as detailed in [Separate Relocation Agreement/Attachment].
• Remote Area Hardship Stipend:
  • Option A: Not applicable.
  • Option B: The employee will receive a remote area hardship stipend of [Dollar Amount] per [Frequency of Payment].
• Transportation Allowance:
  • Option A: Not applicable.
  • Option B: The Employee will receive a transportation allowance of [Dollar Amount] per [Frequency of Payment].
• Equipment/Technology Support: The Employer will provide the necessary equipment and technology, including support for bush/rural office settings, to enable the Employee to perform their duties.

7. Confidentiality and Privacy

The Employee agrees to maintain the confidentiality of all confidential information of the Employer, including but not limited to financial information, client lists, personnel records, and business operations. The Employee shall comply with all applicable Alaska state-specific data protection laws regarding employee and client information.

This confidentiality obligation extends [Indefinitely/For a period of [Number] years] following the termination of employment.

The Employee shall not disclose any sensitive information regarding Alaska facilities to any unauthorized party.

8. Intellectual Property

All business process documents, procedural manuals, technology implementations, or efficiency innovations developed by the Employee within the scope of their employment shall become the property of the Employer under Alaska law.

9. Fidelity Bonding/Background Screening

• Option A: Not applicable.
• Option B: The Employee is required to obtain a fidelity bond in the amount of [Dollar Amount].
• Option C: The Employee is subject to a background screening as a condition of employment.

10. Professional Conduct

The Employee shall adhere to the highest standards of professional conduct and comply with the Alaska Human Rights Act (AS 18.80), prohibiting discrimination or harassment based on race, religion, gender, age, ancestry, marital status, changes in marital status, pregnancy or parenthood.

The Employee shall follow the Employer's code of conduct for social media use and public statements.

11. Pre-Employment Screening

The Employee's employment is contingent upon successful completion of [Background Check/Reference Checks/Drug and Alcohol Testing].

12. Company Property

The Employee is responsible for the proper use and care of all company property, including physical office assets, IT equipment, and company credit cards.

An inventory handover checklist will be completed at the time of hiring and termination.

13. Professional Licensing/Credentials

• Option A: Not applicable.
• Option B: The Employee is required to maintain a valid [Professional License/Credential] as a condition of employment.

14. At-Will Employment

The Employee's employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause.

The Employer shall provide written notice of termination. The Employee's final paycheck will be delivered within the shorter of three working days or the next regular payday, as required by Alaska Stat. § 23.05.140.

Upon termination, the Employee shall promptly return all company property.

15. Separation/Termination

• Staged Warnings: The employer will adhere to a progressive discipline policy that includes [Verbal Warning, Written Warning, Suspension] prior to termination, except in cases of gross misconduct.
• Voluntary Resignation: The Employee shall provide [Number] weeks' written notice of resignation.
• Involuntary Termination: The Employer may terminate the Employee's employment at any time, with or without cause, subject to applicable laws.
• Reductions-in-Force/Layoff: In the event of a reduction-in-force or layoff, the Employer will follow a fair and equitable process, considering factors such as performance and seniority.
• Payout of Accrued Leave: Upon termination, the Employee will be paid for all accrued vacation leave in accordance with Alaska law.
• Severance:
  • Option A: The Employee is not entitled to severance pay.
  • Option B: The Employee is entitled to severance pay as detailed in [Separate Severance Agreement/Attachment].
• Post-Termination Obligations: Upon termination, the Employee shall return all company property and be removed from any bank signatory authority.

16. Dispute Resolution

The parties agree to attempt to resolve any disputes arising out of or relating to this Agreement through good faith negotiation.

If negotiation is unsuccessful, the parties agree to attempt to resolve the dispute through mediation/arbitration in [City, Alaska].

This Agreement shall be governed by and construed in accordance with the laws of the State of Alaska, and any legal action shall be brought in the courts of the State of Alaska.

17. Workers' Compensation and Safety

The Employee is covered by the Employer's workers' compensation insurance in accordance with Alaska's Workers' Compensation Act (Alaska Stat. § 23.30).

The Employee shall comply with all applicable occupational safety and health standards, including those specific to the Alaska environment (e.g., slips on ice, wildlife encroachment).

The Employee shall report any workplace injuries or unsafe conditions to the Employer immediately.

The Employee can access the Employer’s Employee Assistance Program (EAP) or mental health resources for stress or other work-related concerns.

18. Equal Employment Opportunity

The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

19. Compliance with Laws

The Employee shall comply with all applicable federal, state, and local laws and regulations, including those related to business licenses and required compliance training.

20. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Representative Name]

[Employer Representative Title]

[Employee Full Name]