Wisconsin office manager employment contract template

Wisconsin Office Manager Employment Contract

This agreement is made and entered into as of [Date], by and between [Employer Legal Name], a [State] [Business Type, e.g., Corporation], with its principal place of business at [Employer Address], hereinafter referred to as "Employer," and [Employee Full Legal Name], residing at [Employee Address], hereinafter referred to as "Employee."

Position and Duties

Option A: The Employer hires the Employee as a full-time Office Manager. The Employee’s duties include, but are not limited to:

• Supervising administrative staff.
• Managing office supplies procurement.
• Organizing office facilities and maintenance.
• Scheduling and coordinating calendars.
• Overseeing document and records management in compliance with Wisconsin and federal data retention laws.
• Handling incoming/outgoing correspondence.
• Reviewing and approving vendor invoices and office purchases.
• Enforcing workplace policies.
• Onboarding and orienting new staff.
• Coordinating payroll and time tracking systems specific to Wisconsin wage/hour law.
• Updating procedural manuals.
• Managing meeting logistics.
• Acting as the main point of contact for internal and external office-related matters.

Option B: A detailed job description is attached as Exhibit A and incorporated herein.

Reporting Relationship

Option A: The Employee will report directly to [Supervisor Name], [Supervisor Title].

• Reporting frequency: [Frequency, e.g., weekly, bi-weekly]
• Reporting format: [Format, e.g., written report, in-person meeting]

Option B: The Employee will report to the [Department Name] department.

• The employee is expected to attend [Frequency, e.g. weekly] management meetings.
• The employee will coordinate with the [Department Name] and [Department Name] departments.

Work Location

Option A: The Employee's primary work location is [Office Address] in Wisconsin.

Option B: Hybrid work arrangement: Employee will work [Number] days per week in the office located at [Office Address] and [Number] days remotely. Office days are [List Days].

Option C: Remote work arrangement: Employee will work remotely, with occasional required on-site visits to [Office Address] as needed for facility management or other essential duties.

Hours of Employment

Option A: The Employee's position is full-time, typically requiring 40 hours per week.

• Standard work hours are from [Start Time] to [End Time], Monday through Friday.

Option B: Flexible scheduling is permitted within the core hours of [Start Time] to [End Time].

Option C: Employee is entitled to [Number] minute break periods and a [Number] minute meal period, in accordance with Employer's policy.

Compensation

Option A: The Employer shall pay the Employee an annual salary of [Salary Amount], payable bi-weekly.

Option B: The Employer shall pay the Employee an hourly wage of [Hourly Wage], payable bi-weekly.

Overtime: The Employee is [Exempt/Non-Exempt] from overtime pay under the Fair Labor Standards Act (FLSA) and Wisconsin law. If non-exempt, overtime will be paid at 1.5 times the regular hourly rate for hours worked over 40 in a workweek.

Bonus: The Employee is eligible for a performance-based bonus of up to [Bonus Percentage or Amount], based on achievement of goals to be mutually agreed upon.

Benefits

The Employee is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Group medical, dental, and vision insurance.
• Retirement plan eligibility after [Number] months of employment.
• Wisconsin Family and Medical Leave as per state law.
• Employee Assistance Program (EAP).
• Paid time off (PTO): [Number] days of vacation, [Number] days of sick leave, and [Number] personal days per year.
• Paid holidays: [List of Holidays]
• Office-specific benefits: [List of Benefits, e.g., parking subsidy, professional association dues reimbursement]

Payroll Deductions

The Employer will make all required payroll deductions as mandated by Wisconsin and federal law, including state income tax, unemployment insurance contributions, and Social Security and Medicare taxes.

Scope of Authority

The Employee has the authority to:

• Approve office purchases up to [Dollar Amount].
• Contract for office services with vendors approved by [Supervisor Name/Department].

The Employee does NOT have the authority to:

• Enter into contracts exceeding [Dollar Amount] without prior written approval from [Supervisor Name/Department].
• Access or disclose sensitive employee information without proper authorization.

Confidentiality

The Employee acknowledges that they will have access to confidential information, including personnel files, payroll data, company financials, client/vendor contracts, and proprietary office processes.

The Employee agrees to maintain the confidentiality of such information during and after employment, in accordance with the Wisconsin Uniform Trade Secrets Act.

The Employee will handle and destroy records securely and in accordance with Employer's policies.

Compliance with Employment Laws

The Employee agrees to comply with all applicable Wisconsin employment laws, including the Wisconsin Fair Employment Act, which prohibits discrimination based on race, color, ancestry, creed, age (over 40), disability, marital status, sexual orientation, gender identity, arrest/conviction record, and use or nonuse of lawful products.

The Employee will enforce the Employer’s anti-discrimination policies and report any suspected violations to [Contact Person/Department].

Workplace Safety

The Employee will comply with all workplace safety, health, and ergonomic regulations, including Wisconsin OSHA requirements.

The Employee will follow emergency procedures and maintain a safe office environment.

Records Retention/Destruction

The Employee will manage records in accordance with the Employer's records retention and destruction policies, which comply with Wisconsin law regarding employee information and timekeeping.

Electronic Communications and Monitoring

The Employee acknowledges that the Employer may monitor electronic communications, including email, phone calls, and internet usage, in accordance with Wisconsin law and the Employer's policies.

Outside Employment

The Employee agrees not to engage in outside employment or business activities that could create a conflict of interest with their duties as Office Manager.

Intellectual Property

All forms, procedures, office manuals, or process improvements created by the Employee during their employment are considered "work for hire" and are the sole property of the Employer.

Technology Use

The Employee will use Employer-provided technology in a secure and responsible manner, in accordance with the Employer's IT policies.

COVID-19 and Public Health Protocols

The Employee will comply with all Employer's COVID-19 and other public health emergency protocols, as applicable to office management.

Termination and Separation

The Employee's employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause, subject to the notice requirements below.

Notice of termination: [Number] days written notice is required from either the Employer or the Employee.

Final pay will be provided within the next regular pay period after separation, as required by Wisconsin law.

Upon termination, the Employee will return all Employer property, including keys, access passes, and electronic devices.

Exit interview: The Employee will participate in an exit interview with [HR or Supervisor Name].

Resignation, Termination, and Layoff Procedures

The Employee will follow the Employer's procedures for voluntary resignation, involuntary termination, and layoffs, as outlined in the employee handbook.

Restrictive Covenants (If Applicable)

Non-Solicitation: For a period of [Number] months following termination of employment, the employee will not solicit any employees of the employer.

Confidentiality: The Employee agrees to maintain confidentiality indefinitely.

Non-Compete: For a period of [Number] months following termination of employment, within a [Number] mile radius of [Company Location], the Employee will not work for a direct competitor. This is reasonably limited to protect the Employer's legitimate business interests.

Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through good-faith negotiation, mediation, or arbitration before resorting to litigation.

This Agreement shall be governed by and construed in accordance with the laws of the State of Wisconsin.

Acknowledgment of Employee Handbook/Policies

The Employee acknowledges receipt and understanding of the Employer's employee handbook and office policies, which are incorporated herein by reference.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Representative Name], [Employer Representative Title]

____________________________
[Employee Full Legal Name]