Wisconsin executive assistant employment contract template

Wisconsin Executive Assistant Employment Contract

This Wisconsin Executive Assistant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Legal Name], a [State] [Entity Type, e.g., Corporation] with its principal place of business at [Employer Address], hereinafter referred to as "Employer," and [Employee Legal Name], residing at [Employee Address], hereinafter referred to as "Employee."

1. Employment.

Option A: Employer hereby employs Employee as a full-time Executive Assistant, and Employee hereby accepts such employment.

Option B: The Employer will employ the Employee, and the Employee will serve, in the position of Executive Assistant subject to the terms and conditions hereinafter set forth.

2. Position and Duties. The Employee’s position is Executive Assistant. The employee’s principal duties shall include, but not be limited to, the following:

• Comprehensive executive calendar management, including scheduling appointments, coordinating meetings, and managing conflicts.
• Meeting scheduling and preparation, including preparing agendas, distributing materials, and coordinating logistics.
• Email correspondence, including drafting and sending emails on behalf of the executive and managing the executive's inbox.
• Confidential document handling, including preparing, reviewing, and maintaining confidential documents.
• Travel arrangements, including booking flights, hotels, and transportation, and preparing itineraries.
• Expense reporting, including collecting receipts, preparing expense reports, and submitting for reimbursement.
• Office administration, including managing office supplies, maintaining office equipment, and coordinating office maintenance.
• Assisting with executive projects, including conducting research, preparing presentations, and tracking progress.
• Minute-taking during meetings, including accurately recording discussions and action items.
• Data entry, including inputting and updating data into various systems and databases.
• Gatekeeping communications, including screening calls, managing visitors, and routing inquiries.
• External stakeholder interaction, including communicating with clients, vendors, and other external parties on behalf of the executive.
• Potential HR or event coordination responsibilities.
• Other duties as assigned by the Employer.

3. Reporting.

Option A: Employee shall report directly to the [Supervisor Title].

Option B: Employee will collaborate with other staff as directed by the [Supervisor Title].

4. Work Location.

Option A: The Employee's primary work location shall be at [Work Location Address], located in [City], Wisconsin.

Option B: Employee will work a hybrid schedule, with [Number] days per week on-site at [Work Location Address] and [Number] days remotely.

Option C: Employee will work remotely from [Employee Address]. Employer will provide the following equipment: [List of Equipment].

All work must comply with the Wisconsin Data Privacy Act.

5. Employment Status and Work Hours.

Option A: Employee’s employment is full-time, as defined under Wisconsin wage and hour statutes. Employee's regular work hours shall be from 8:00 am to 5:00 pm, Monday through Friday.

Option B: Employee's regular work hours will be subject to a flexible scheduling arrangement agreed upon between the Employee and the [Supervisor Title].

All employees are entitled to meal and rest breaks in compliance with Wisconsin labor regulations.

6. Exempt/Non-Exempt Status and Overtime.

Option A: Employee is classified as exempt from overtime pay under the federal FLSA and Wisconsin Department of Workforce Development (DWD) rules.

Option B: Employee is classified as non-exempt and eligible for overtime pay at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked over forty (40) in a workweek. Overtime must be pre-approved by the [Supervisor Title]. Overtime will be paid [Weekly/Bi-weekly].

7. Compensation.

Option A: The Employer shall pay Employee a salary of [Salary Amount] per [Year/Month], payable [Weekly/Bi-weekly/Monthly].

Option B: The Employer shall pay Employee an hourly wage of [Hourly Wage Amount] per hour, payable [Weekly/Bi-weekly].

The employee is eligible for a performance-based bonus, not to exceed [Bonus Percentage]% of their annual salary, subject to meeting performance goals as determined by the [Supervisor Title].

Employee will be reimbursed for all reasonable and necessary business expenses incurred in the performance of their duties, in accordance with Employer’s expense reimbursement policy.

8. Benefits.

Employee shall be eligible to participate in Employer's benefit plans, including:

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Disability Insurance
• 401(k) Retirement Plan
• Paid Time Off (PTO): Accrued at a rate of [Number] days per year.
• Vacation: Accrued at a rate of [Number] days per year.
• Sick Leave: Accrued at a rate of [Number] days per year.
• Bereavement Leave: [Number] days.
• Paid Holidays: [List of Holidays].
• Compliance with Wisconsin Family and Medical Leave Act (WFMLA).
• Jury Duty and Voting Leave: As required by Wisconsin law.

9. Expense Reimbursement.

Employee shall be reimbursed for all reasonable and necessary business expenses, subject to Employer's expense reimbursement policy. All expenses must be submitted with supporting documentation for approval.

10. Technology Use Policy.

Employee’s use of Employer-provided technology, including computers, mobile devices, and internet access, is subject to Employer’s technology use policy. The Employer reserves the right to monitor employee’s use of technology.

Compliance with Wisconsin’s identity theft and records retention laws is mandatory.

Employee must report any suspected misuse or breaches of technology immediately.

11. Confidentiality and Non-Disclosure.

Employee acknowledges that they will have access to confidential information, including business trade secrets, personal and financial information of executives, proprietary company data, and third-party/vendor-sensitive material.

Confidential Information includes, but is not limited to: [List Examples of Confidential Information].

Employee agrees not to disclose any confidential information during or after the term of employment. This obligation shall continue for [Number] years after termination.

12. Intellectual Property and Work Product.

All notes, correspondence, presentations, databases, templates, or other derivative materials created by Employee during the course of employment are the property of the Employer.

Employee assigns all rights, title, and interest in any intellectual property created during the course of employment to Employer.

13. Duty of Loyalty and Conflict of Interest.

Employee agrees to devote their full time and attention to the business of Employer and to act in the best interests of Employer.

Employee agrees to disclose any potential conflicts of interest to Employer immediately.

Employee agrees not to engage in any outside employment that interferes with their duties to Employer.

14. Code of Conduct and Workplace Policies.

Employee agrees to adhere to Employer's code of conduct, anti-harassment, and workplace behavior policies, including Wisconsin-compliant language on protection against discrimination or harassment based on age, race, sex, religion, disability, sexual orientation, marital status, gender identity, national origin, genetic information, and political activities.

These policies are outlined in the employee handbook.

15. At-Will Employment.

Option A: Employee’s employment is at-will, meaning that either Employer or Employee may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

Option B: Termination of employment is subject to the following conditions: [List Conditions].

Upon termination, Employee will receive final wage payments in accordance with Wisconsin DWD requirements.

16. Termination.

Option A: Either party may terminate this Agreement with [Number] days written notice.

Option B: Employer may terminate this Agreement for cause immediately. Cause includes, but is not limited to, [List Examples of Cause].

Upon termination, Employee shall return all Employer equipment, access credentials, records, and confidential data.

Unused PTO payout will be handled in accordance with Wisconsin law.

17. Non-Solicitation, Non-Compete, and Non-Disparagement.

Option A: During the term of employment and for a period of [Number] years following termination, Employee agrees not to solicit Employer's employees or customers.

Option B: During the term of employment and for a period of [Number] years following termination within [Number] miles, Employee agrees not to engage in any business that competes with Employer. This non-compete clause is narrowly tailored to protect legitimate business interests of the Employer.

Employee agrees not to disparage Employer, its employees, or its products or services, at any time.

18. Safety and Health.

Employer is committed to providing a safe and healthy workplace in compliance with Wisconsin OSHA standards.

Employer will provide reasonable accommodations as required by the Wisconsin Fair Employment Act.

19. Dispute Resolution.

The parties agree to attempt to resolve any disputes arising out of or relating to this Agreement through good-faith negotiation.

If negotiation fails, the parties agree to submit the dispute to mediation in [City], Wisconsin.

Any legal action arising out of or relating to this Agreement shall be brought in the Brown County Circuit Court and governed by Wisconsin law.

20. Compliance with Workplace Policies.

Employee agrees to comply with all applicable workplace policies as outlined in the Employer handbook, including but not limited to IT security, social media, device use, data retention, and business continuity policies.

21. External Business Activities.

Employee must obtain approval from the [Supervisor Title] prior to participating in any external business activities.

22. Payroll Deductions.

Employee acknowledges that Employer is required to make mandatory withholdings for Wisconsin state income tax, unemployment insurance, and worker’s compensation coverage.

23. Assignment and Amendment.

This Agreement may not be assigned by either party without the prior written consent of the other party.

This Agreement may only be amended by a written instrument signed by both parties.

24. Entire Agreement.

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

25. Severability.

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

26. Notice.

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth above.

27. Indemnification (Optional).

Option A: Employee agrees to indemnify Employer for any losses arising out of the unauthorized acts of Employee.

Option B: No Indemnification Clause Included.

28. Job Description and Compensation Review (Optional).

Option A: The job description and compensation will be reviewed annually to adapt to evolving executive assistant functions and Wisconsin market trends.

Option B: No Compensation Review Clause Included.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Legal Name]

By: ____________________________

[Employer Representative Name]

Title: [Employer Representative Title]

____________________________

[Employee Legal Name]