Wisconsin HR assistant employment contract template

Wisconsin HR Assistant Employment Contract

This Wisconsin HR Assistant Employment Contract (the "Agreement") is made and entered into as of [Date] (the "Effective Date"), with Contract Reference Number: [Contract Reference Number].

Between:

[Employer Legal Name], a [Business Type, e.g., Wisconsin Corporation] with its principal place of business at [Employer Address], hereinafter referred to as "Employer,"

And:

[Employee Full Legal Name], residing at [Employee Address], hereinafter referred to as "Employee." Employee's Wisconsin Driver’s License/State ID number is: [Employee Driver's License Number or State ID]. Employee's contact email is [Employee Email] and phone number is [Employee Phone Number].

1. Position:

The Employer hereby employs the Employee as a Human Resources Assistant.

Option A: Employee will work primarily at the Employer’s worksite located at [Worksite Location].

Option B: Employee’s work arrangement is [Remote or Hybrid]. If remote or hybrid, Employee agrees to maintain a secure workspace and adhere to all Employer policies regarding data security and confidentiality. The Employer [will/will not] provide necessary equipment.

2. Duties:

Employee's primary duties will include, but are not limited to:

• Conducting employee onboarding, including I-9 verification and compliance.
• Maintaining personnel files in accordance with Wisconsin’s open personnel records law requirements.
• Assisting in payroll data entry and processing in compliance with Wisconsin wage payment statutes.
• Scheduling interviews and supporting recruitment efforts, ensuring compliance with EEOC and Wisconsin Fair Employment Law.
• Assisting with benefits administration in line with state-mandated insurance options.
• Handling employee leave requests, including adherence to Wisconsin Family and Medical Leave Act (WFMLA) regulations.
• Monitoring hours worked for Fair Labor Standards Act (FLSA) and Wisconsin overtime requirements.
• Assisting with workplace safety recordkeeping as per Wisconsin OSHA adoption standards.
• Supporting internal investigations while following federal and state anti-retaliation rules.
• Other duties as assigned.

3. Reporting Structure:

Employee will report directly to [HR Manager Name or Title].

Employee will interact with approximately [Number] employees on a regular basis.

Employee is required to participate in annual Wisconsin-specific HR compliance, discrimination, and harassment training.

4. Work Schedule:

Employee’s work schedule is full-time, defined as [Number, e.g., 40] hours per week.

The typical work schedule is [Start Time] to [End Time], [Number] days per week, [Days of the Week].

Employee is entitled to a [Number, e.g., 30] minute unpaid meal period for shifts over six (6) hours, as required by Wisconsin law.

Employee is entitled to [Number] paid rest breaks of [Duration] each day.

Overtime will be calculated at 1.5 times the regular rate of pay for hours worked over 40 in a workweek, as mandated by Wisconsin Statutes Chapter 103.

Option A: Flexible scheduling [is/is not] permitted, subject to Employer approval.

Option B: Employee may be required to work occasional overtime hours as needed.

5. Compensation:

Employee shall be compensated at a rate of [Dollar Amount] per [Hour/Year].

Employee will be paid [Pay Frequency, e.g., bi-weekly, semi-monthly], in compliance with Wisconsin's minimum semi-monthly pay frequency requirement.

Overtime pay will be paid at 1.5 times the regular rate for hours worked over 40 in a workweek.

Wage increases, if any, will be determined based on performance reviews and company performance.

[Commissions/Bonuses]: Employee [is/is not] eligible for commissions or bonuses.

Option A: If eligible, commissions/bonuses will be tied to [HR performance KPIs/Annual reviews] as outlined in the company's compensation policy.

Option B: Commission/bonus structure is detailed in Exhibit A.

6. Benefits:

Employee is eligible for the following benefits, subject to eligibility requirements and waiting periods:

• Health insurance: Eligibility after [Number] days.
• Dental insurance: Eligibility after [Number] days.
• Vision insurance: Eligibility after [Number] days.
• Retirement plan: [Simple IRA/401(k)] – Eligibility after [Number] months.
• Paid vacation leave: Accrual rate of [Number] days per year.
• Paid sick leave: Accrual rate of [Number] days per year. Compliance with [Milwaukee/Madison/other local ordinance].
• Compliance with Wisconsin Family and Medical Leave Act (WFMLA) and federal FMLA.
• Paid holidays: [List of Company-Observed Holidays].
• Civic leave: Employer complies with Wisconsin law regarding leave for jury duty and voting.
• Employee assistance program (EAP): Available [Yes/No].
• Tuition/HR certification reimbursement: [SHRM/HRCI] – Subject to Employer approval and policy guidelines.

7. Confidentiality:

Employee acknowledges that during the course of employment, Employee will have access to confidential personnel records, proprietary business information, and personally identifiable information.

Employee agrees to maintain the confidentiality of all HR records, communications, investigation details, and trade secrets.

Option A: This obligation extends beyond the termination of employment.

Option B: Employee agrees to sign a separate Confidentiality Agreement (Exhibit B).

8. At-Will Employment:

Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable law.

Employee agrees to provide [Number] weeks written notice of resignation.

Employer will provide final pay in accordance with Wisconsin law.

Employee is required to return all Employer property (keys, badges, confidential documents, etc.) upon termination of employment.

9. Company Policies:

Employee acknowledges receipt and understanding of the Employee Handbook.

Employee [consents/does not consent] to background checks and drug testing in compliance with Wisconsin law.

Option A: Background checks and drug testing are [required/not required] as a condition of employment.

Employee acknowledges receipt of required state and federal posters regarding EEO and OSHA whistleblower rights.

Employee agrees to adhere to company IT security standards, including electronic records handling policies.

10. Mandatory Reporting and Cooperation:

Employee agrees to report and cooperate with federal and state labor/EEO audits.

Employee understands record retention periods as required by Wisconsin and federal law.

Employee understands their right to access their own personnel records per Wis. Stat. § 103.13.

11. Non-Competition and Non-Solicitation:

The parties agree to the following regarding non-competition and non-solicitation:

Option A: No non-compete or non-solicitation agreement is required.

Option B: Employee agrees to the terms of the attached Non-Competition and Non-Solicitation Agreement (Exhibit C).

Employee acknowledges that Wisconsin courts require narrowly tailored, reasonable-in-scope restrictions regarding time/geography/content.

12. Harassment and Discrimination:

Employer prohibits workplace harassment, discrimination, and retaliation based on any protected class grounds defined in federal law and the Wisconsin Fair Employment Act (race, color, ancestry, national origin, age, sex, disability, sexual orientation, arrest/conviction record, marital status, etc.).

Employee is required to report any instances of harassment, discrimination, or retaliation to [Designated Contact Person or Department].

Employee is required to participate in mandatory anti-harassment training.

13. Discipline and Termination:

Employer may take disciplinary action, up to and including termination, for violations of company policy or misconduct.

Grounds for immediate dismissal include, but are not limited to, [List of examples, e.g., theft, insubordination, violation of safety rules].

Employer will follow a progressive corrective action process where appropriate, but reserves the right to terminate employment at any time, consistent with at-will employment principles.

Termination will be handled consistently with Wisconsin unemployment insurance eligibility guidelines.

14. Workplace Injury:

Employee agrees to report any workplace injury immediately to [Designated Contact Person or Department].

Employee agrees to submit a claim for worker's compensation benefits as required by the Wisconsin Workers' Compensation Act.

15. Payroll Deductions and Garnishments:

Payroll deductions will be made in compliance with Wisconsin wage deduction rules.

Employee will provide written consent for deductions where required by Wisconsin law, except for court-ordered garnishments or statutory allowances.

16. Controlling Law and Dispute Resolution:

This Agreement shall be governed by and construed in accordance with the laws of the State of Wisconsin.

Any dispute arising out of or relating to this Agreement shall be subject to the following dispute resolution procedure:

• Good-faith attempts at internal resolution.
• Mediation or Wisconsin-based arbitration.

Venue for any legal action shall be in the county of the Employer's principal Wisconsin workplace.

17. Severability and Amendment:

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

This Agreement may be amended only by a written instrument signed by both parties.

18. Acknowledgment:

Employee acknowledges receipt of required state and federal notices, including [Wisconsin Business Closing/Mass Layoff Law if applicable].

19. Attachments:

The following attachments are incorporated into this Agreement:

• Exhibit A: [Commission/Bonus Structure (if applicable)]
• Exhibit B: [Confidentiality Agreement (if applicable)]
• Exhibit C: [Non-Competition and Non-Solicitation Agreement (if applicable)]

IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.

____________________________

[Employer Representative Name]

[Employer Representative Title]

[Employer Legal Name]

____________________________

[Employee Full Legal Name]