Washington executive assistant employment contract template

Washington Executive Assistant Employment Contract

Effective Date: [Date]

1. Parties

Employer: [Employer Name], located at [Employer Address] in Washington, hereinafter referred to as "Employer."

Employee: [Employee Name], residing at [Employee Address] in Washington, hereinafter referred to as "Employee."

2. Position

The Employee is hired as a full-time Executive Assistant.

3. Duties and Responsibilities

The Employee will perform the following duties:

• Advanced calendar management for [Executive Name(s)].
• Scheduling complex travel and meetings.
• Conference and event coordination.
• Screening and prioritizing communications.
• Handling confidential information.
• Preparing executive reports and presentations.
• Arranging logistics for internal and external stakeholders.
• Vendor and visitor management.
• Supporting expense reports and budget tracking.
• Acting as a liaison between executives and teams.
• Overseeing office supply purchasing.
• Ensuring the smooth functioning of senior executive offices.

4. Reporting Structure

The Employee will report directly to [Executive Name/Title].

• Option A: The Employee will also receive secondary supervision from [Secondary Supervisor Name/Title].
• Option B: There is no secondary supervisor.

5. Work Location

The primary work location is [Office Address], Washington.

• Option A: The Employee's position is primarily on-site.
• Option B: The Employee's position is remote.
  • The Employer will provide/reimburse for the following equipment: [List of Equipment].
  • The Employee is responsible for adhering to the Employer’s data privacy and security policies while working remotely, in accordance with Washington state law.
  • Communication and availability expectations for remote work: [Describe expectations].
• Option C: The Employee's position is hybrid.
  • The Employee will work on-site [Number] days per week.
  • The specific days for on-site work will be determined by [Person/Department].

6. Employment Type and Work Schedule

The Employee’s position is full-time.

• The standard work week is [Number] hours per week.
• Option A: The standard work schedule is [Start Time] to [End Time], Monday through Friday.
• Option B: The work schedule is flexible, with core hours of [Start Time] to [End Time].
• Required availability outside regular hours: [Describe Availability Requirements].

7. Overtime

• Option A: The Employee is exempt from overtime pay.
• Option B: The Employee is non-exempt and eligible for overtime pay at a rate of 1.5 times their regular hourly rate for all hours worked over 40 in a workweek, in compliance with Washington law.
  • All overtime must be pre-approved by [Executive Name/Title].
  • The Employee is entitled to rest and meal breaks as required under RCW 49.12.187 and WAC 296-126-092.
  • The Employee is responsible for accurately tracking all hours worked using [Timekeeping System].

8. Compensation

The Employee's annual salary is [Salary Amount], payable [Frequency of Payment, e.g., bi-weekly, monthly].

• Option A: The method of payment is direct deposit.
• Option B: The method of payment is [Specify method].

• Option A: The Employee is eligible for a performance bonus based on [Bonus Criteria]. The bonus amount will be determined by [Determining Party/Process].
• Option B: The Employee is not eligible for a performance bonus.

9. Expense Reimbursement

The Employee will be reimbursed for reasonable and necessary business expenses incurred in accordance with the Employer's expense reimbursement policy and Washington law. Receipts are required for all expenses exceeding [Dollar Amount].

10. Benefits

The Employee is eligible for the following benefits:

• Health insurance.
• Dental insurance.
• Vision insurance.
• Paid vacation: [Number] days per year.
• Paid sick and safe leave, as required under the Washington Paid Sick Leave Law (RCW 49.46.200–49.46.210).
• Paid holidays: [List of Holidays].
• Paid and unpaid family leave, as per Washington Paid Family and Medical Leave.
• Retirement plan: [Details of Retirement Plan].
• Option A: Transportation/parking stipend: [Stipend Amount].
• Option B: No transportation/parking stipend.
• On-the-job training and professional development opportunities.
• Option A: Technology/equipment reimbursement for remote work: [Reimbursement Policy].
• Option B: No technology/equipment reimbursement.
• Wellness resources: [Describe resources].

The Employer reserves the right to modify the benefits package at any time, subject to applicable Washington law.

11. Confidentiality

The Employee acknowledges that they will have access to confidential and proprietary information of the Employer and [Executive Name(s)], including but not limited to financial information, business strategies, personnel information, and client information.

The Employee agrees to hold all such information in strict confidence and to not disclose it to any third party, either during or after the term of their employment, in accordance with Washington’s Uniform Trade Secrets Act (RCW 19.108).

The Employee agrees not to solicit any employees, clients, or vendors of the Employer during or after the term of their employment.

12. Intellectual Property

Any and all work product created by the Employee during their employment, including but not limited to documents, templates, presentations, and business process materials, shall be considered "works made for hire" and shall be the sole property of the Employer.

13. Behavioral and Professional Standards

The Employee agrees to comply with all of the Employer's policies and procedures, including but not limited to security protocols (physical and digital), conflict of interest policies, off-the-clock communication policies, policies on escalation or representation of executive interests, and social media and external communication guidelines.

The Employee will provide regular progress reports to [Executive Name/Title].

14. Non-Compete (Optional - Consult Legal Counsel)

Note: Non-compete agreements are subject to strict requirements under Washington law (RCW 49.62) and may not be enforceable unless specific conditions are met, including salary thresholds and notice requirements. Consult with legal counsel before including this clause.

• Option A: The Employee agrees not to engage in any business activities that are competitive with the Employer's business within [Geographic Area] for a period of [Number] months following the termination of their employment.
• Option B: There is no non-compete agreement.

15. At-Will Employment

The Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to the notice provisions below.

16. Termination

• Option A: The Employee must provide [Number] days written notice of resignation.
• Option B: The Employer may terminate the Employee's employment for cause, including but not limited to breach of confidentiality, insubordination, or violation of company policy.

Upon termination, the Employer will provide the Employee's final paycheck by the next regular pay date, as required by RCW 49.48.010.

• Option A: The Employee is eligible for severance pay upon termination without cause, as detailed in the Employer's severance policy.
• Option B: The Employee is not eligible for severance pay.

Upon termination, the Employee must return all company property and transition their duties as directed by the Employer.

17. Anti-Discrimination and Equal Employment Opportunity

The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by Washington Law Against Discrimination (RCW 49.60) or other applicable law. The Employer is committed to providing a workplace free of harassment and discrimination.

18. Dispute Resolution

The parties agree to attempt to resolve any disputes arising out of or relating to this agreement through good faith negotiation.

• Option A: Any unresolved dispute shall be submitted to binding arbitration in accordance with the rules of the American Arbitration Association.
• Option B: Any legal action relating to this agreement shall be brought in the state or federal courts located in [County Name] County, Washington, and Washington law shall govern.

19. Compliance with Washington Law

The Employer maintains workers' compensation insurance as required by Washington law. The Employee is entitled to workplace safety and health protections under the Washington Industrial Safety and Health Act (WISHA). The Employee will be notified of their unemployment insurance rights.

• Option A: The Employee has access to the Employer's mental health/employee assistance program (EAP).
• Option B: The Employer does not offer a mental health/employee assistance program (EAP).

20. Local Ordinances (If Applicable)

Note: If the work location is within Seattle or Tacoma, review and comply with applicable local ordinances regarding sick leave, fair chance employment, predictive scheduling, and living wage.

• Option A: The Employer complies with the City of [City Name]’s ordinances regarding [Specific Ordinances].
• Option B: This section is not applicable.

21. Entire Agreement

This agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this agreement as of the Effective Date first written above.

____________________________

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

____________________________

[Employee Name]

Employee Signature