Virginia cashier employment contract template

Virginia Cashier Employment Agreement

This Virginia Cashier Employment Agreement (the "Agreement") is made and effective as of [Date] by and between [Employer Name], located at [Employer Address], hereinafter referred to as "Employer," and [Employee Name], residing at [Employee Address], hereinafter referred to as "Employee."

1. Job Title and Duties

Job Title: Cashier

Duties: The Employee will perform the following duties:

• Handling cash, credit, and debit transactions.
• Operating cash registers and point-of-sale systems.
• Processing returns and exchanges.
• Issuing receipts.
• Balancing cash drawers.
• Following loss prevention protocols.
• Verifying customer identification for restricted sales (e.g., tobacco or alcohol).
• Counting till at shift opening and close.
• Maintaining checkout area cleanliness.
• Providing customer service.
• Reporting discrepancies or equipment malfunctions.
• Stocking and restocking checkout supplies.
• Adhering to Employer’s policies on transaction limits, refunds, and cash handling audits.
• Compliance with all Virginia and local laws regarding age-restricted sales and customer privacy.

2. Work Location and Attendance

Work Location: [Specific Store Location(s) in Virginia]

Attendance:

• Option A: Employee is expected to be punctual and maintain regular attendance.
• Option B: Employee is expected to adhere to the company’s attendance policy as detailed in the employee handbook. [Specifics on tardiness, call-out procedures, and shift coverage]

3. Employment Status and Work Hours

Employment Status: Full-time

Work Hours:

• Option A: Employee will work [Number] hours per week.
• Option B: Employee will work a standard shift schedule of [Start Time] to [End Time], [Days of the Week].
• Option C: Employee will work rotating shifts as assigned by the Employer.
• Overtime: Overtime will be paid at a rate of 1.5 times the Employee’s regular hourly wage for all hours worked over 40 in a workweek, as required by federal and Virginia law.
• Breaks: Employee will receive a [Length] minute meal break and [Number] [Length] minute rest breaks per [Hours] hour shift, in accordance with Company policy. (Note: Virginia law does not mandate breaks for adult employees, but company policy may exceed this.)

4. Compensation

Hourly Wage: Employee will be paid an hourly wage of [$ Amount], which complies with current Virginia minimum wage law.

Payment Method and Frequency:

• Option A: Employee will be paid bi-weekly via direct deposit.
• Option B: Employee will be paid weekly via paper check.

Timekeeping: Employee is required to accurately record all hours worked using the Employer’s timekeeping system, [Specify System].

Deductions: Wages are subject to standard deductions for federal and state taxes, Social Security, Medicare, and any other legally required or authorized withholdings.

Wage Errors: Any wage errors will be corrected promptly upon discovery. Employee must notify [Contact Person/Department] immediately of any suspected errors.

5. Cash Handling Practices

The Employee must adhere to the following cash handling practices: [Detailed procedures for cash handling, including double-counting, dual verification for large transactions, cash drops during shifts, reporting cash discrepancies, theft or loss reporting, and consequences for violations]

6. Uniform and Appearance

Uniform: Employee is required to wear the designated company uniform. [Details of uniform requirements, provision, maintenance, and reimbursement]

Appearance: Employee must maintain a professional appearance at all times. [Specific dress code or personal appearance standards]

7. Training

Employee will receive training on [List of training topics: cash register operation, fraud prevention, safe lifting, customer service, health and safety regulations].

8. Benefits

Eligibility: Employee may be eligible for benefits as described in the Employer’s benefits plan document.

Benefits offered: [List benefits offered: health, dental, vision insurance, retirement plan, holiday pay, paid time off, sick leave].

Direct Deposit: Employee agrees to participate in direct deposit if offered.

9. Vacation and Leave

Requests: All requests for vacation or leave must be submitted in writing to [Manager Name/Department] at least [Number] days in advance.

Approval: Vacation and leave are subject to approval based on business needs and Company policy.

Reporting: All absences must be reported to [Manager Name/Department] according to company policy.

10. Anti-Discrimination and Harassment Policy

The Employer is committed to providing a workplace free of discrimination and harassment based on age, gender, race, disability, sexual orientation, religion, or any other protected characteristic as outlined in the Virginia Human Rights Act.

Reporting: Any incidents of discrimination or harassment should be reported immediately to [Manager Name/HR Department].

Investigation: The Employer will promptly investigate all reported incidents and take appropriate action.

11. At-Will Employment

Employment with the Employer is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to applicable laws.

Resignation: Employee must provide [Number] days written notice of resignation.

Termination: The Employer may terminate employment for cause, including but not limited to, violation of company policy, misconduct, or unsatisfactory performance.

Final Pay: Upon termination, Employee will receive all wages due no later than the next regular payday, in accordance with Virginia law.

Return of Property: Employee must return all company property, including uniforms, equipment, and documents, upon termination of employment.

12. Background Checks and Drug Screening

The Employer may conduct background checks, drug screens, and reference checks prior to or during employment, in compliance with Virginia law. [Disclosures and requirements regarding checks, especially restrictions on use of arrest/conviction records]

13. Workplace Safety

The Employee must comply with all fire, emergency, and workplace safety protocols.

The Employee must report any workplace injuries or incidents immediately to [Manager Name/Department].

The Employer provides workers' compensation coverage as required by Virginia law.

14. Confidentiality

Employee agrees to maintain the confidentiality of customer payment data, store security details, and any proprietary information encountered in the course of employment.

Employee shall not use or disclose this information outside the scope of their employment.

15. Outside Employment

• Option A: Employee may not engage in outside employment that interferes with their duties or creates a conflict of interest.
• Option B: Employee may engage in outside employment provided it does not conflict with their duties and responsibilities outlined in this agreement.

16. Non-Compete

[Note: Non-compete clauses are seldom used for cashiers in Virginia. If included, they must be reasonable in scope, geography, and duration.]

• Option A: Employee agrees not to work for a competing business within a [Number] mile radius of the Employer's location for a period of [Number] months following termination of employment. [This option should be carefully considered and comply with Virginia law.]
• Option B: No Non-Compete agreement is in place.

17. Employee Handbook and Policies

Employee acknowledges receipt and understanding of the Employer’s employee handbook, workplace safety manual, and retail operations policies as specifically applicable to cashiers.

18. Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through informal resolution, then mediation, before resorting to litigation.

This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia.

The exclusive jurisdiction and venue for any legal action shall be in the courts of [Specify City/County], Virginia.

[Attorney’s fees provisions as required by law]

19. Required Postings/Notices

Employer will ensure that all required Virginia postings and notices are displayed, including information on break laws, anti-retaliation rights, and wage theft complaint procedures. [These can be referenced or attached.]

20. Compliance with Laws

This Agreement complies with all applicable federal, Virginia state, and local ordinances. In the event of a conflict, the provision more protective of the Employee prevails.

21. Modification

The Employer reserves the right to modify this agreement at any time, subject to applicable law.

Acknowledgment

Employee acknowledges that they have read, understand, and agree to be bound by the terms and conditions of this Agreement.

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Employee Signature

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Date

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Employer Signature

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Date

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Witness (Optional)

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Date