Rhode Island cleaning service contract template

Rhode Island Cleaning Service Contract

This Rhode Island Cleaning Service Contract ("Agreement") is made and entered into as of this [Date of Signing] by and between:

[Cleaning Service Provider Legal Name], a business registered in Rhode Island with registration/license number [RI Business Registration/License Number], with a principal business address at [Cleaning Service Provider Business Address], and contact details: phone number [Cleaning Service Provider Phone Number], email address [Cleaning Service Provider Email Address] ("Service Provider").

[Client Legal Name], residing/located at [Client Address], and contact details: phone number [Client Phone Number], email address [Client Email Address] ("Client").

1. Scope of Services

Option A: The Service Provider shall provide the following cleaning services to the Client: [Detailed Description of Cleaning Services: e.g., Residential Cleaning, Commercial Cleaning, Post-Construction Cleaning, Move-In/Move-Out Cleaning, Deep Cleaning, Specialized Sanitation/Disinfection; including specific areas to be cleaned: e.g., rooms, common areas, restrooms, kitchens.]

Option B: The Service Provider shall provide the cleaning services detailed in Exhibit A attached hereto and incorporated by reference. [Note: Remember to create an Exhibit A.]

The cleaning services shall be performed with the following frequency and schedule: [Days and Times of Service, e.g., weekly, bi-weekly, monthly; including flexibility for access.]

The expected completion time for each service is approximately [Estimated Completion Time].

Rhode Island-based holidays or weather-related contingencies affecting service shall be handled as follows: [Describe handling of service disruptions due to RI holidays or weather.]

2. Products and Equipment

Option A: The Service Provider will supply all necessary cleaning products and equipment.

Option B: The Client will supply the following cleaning products and equipment: [List of Items Client Will Supply].

The cleaning products used will be [Environmentally Friendly/Hypoallergenic/Standard]. The products meet the following requirements: [Rhode Island Department of Health or local ordinance requirements, if any.]

Disposal of hazardous or regulated waste will be handled in accordance with Rhode Island environmental and municipal waste ordinances. [Detail Disposal Methods]

Storage and transport of cleaning products and equipment will be conducted safely and securely.

3. Occupancy and Access

The Client will provide the Service Provider with access to the premises as follows: [Key handling, alarm codes, building entry, client presence/absence.]

Security procedures to be followed by the Service Provider include: [Detailed Security Procedures.]

The Client is responsible for: [Rhode Island tenant or property owner responsibilities regarding access and safety.]

4. Fees and Payment

The fee for the cleaning services will be: [Flat Rate/Hourly/Per-Square-Foot/Custom Package - Specify Rate/Amount].

Detailed pricing and extra charges are as follows: [Specify charges for special requests, emergency service, cancellations, etc.]

Payment is due: [Due Dates and Methods of Payment].

Late payment penalties: [Penalties for Late Payment].

Rhode Island sales tax will be applied as required by law.

5. Rescheduling and Cancellation

The minimum notice required for rescheduling is [Number] hours.

The minimum notice required for cancellation is [Number] hours.

Fees for rescheduling or cancellation are as follows: [Specify fees according to Rhode Island consumer protection rules.]

Service modifications will be handled as follows: [Process for Service Modifications].

6. Staffing and Subcontracting

Option A: The Service Provider will not use subcontractors.

Option B: The Service Provider may use subcontractors. All subcontractors will be subject to background checks and legal compliance per Rhode Island labor and background check laws.

All employees and subcontractors will be paid in compliance with Rhode Island minimum wage and workers' compensation requirements.

Training standards, dress code, identification, and professional conduct requirements are as follows: [Detailed description of staffing requirements.]

7. Insurance

The Service Provider maintains the following insurance coverages: general liability, workers' compensation (if applicable), and [Bond, if applicable].

Proof of valid and current insurance will be provided upon request.

The process for claims involving loss, damage, or injury is as follows: [Detailed Claims Process.]

8. Damage or Loss

Procedures for handling damage or loss to property, valuables, or data include: [Timely reporting, investigation, admission of liability, client cooperation, insurer notification.]

9. Incident Reporting

Protocols for incident reporting (e.g., injury or illness of staff, exposure to biohazards, pests, or regulated substances) are as follows: [Detailed Incident Reporting Procedures, including compliance with OSHA and Rhode Island Department of Health requirements.]

10. Client Obligations

The Client's obligations include: [Pre-cleaning preparation, hazardous item disclosure, securing pets/valuables, notice of hazards, provision of water/electricity, ventilation, right to inspect.]

Consequences for non-compliance with Client obligations are as follows: [Detailed Consequences.]

11. Service Standards

Cleaning specifications, expected outcomes, accepted cleaning procedures, and satisfaction criteria are as follows: [Detailed Service Standards, including checklists.]

On-site inspections may be conducted by the Client or the Service Provider's supervisors.

12. Complaints and Rectification

The complaint and rectification mechanism is as follows: [How and when to report dissatisfaction or deficiencies, timeframes for correction, escalation process, and standards for service re-performance or refunds.]

13. Confidentiality and Privacy

The Service Provider will maintain the confidentiality and privacy of client property, data, keys, alarm codes, and personal information in accordance with Rhode Island laws on customer data and privacy. These duties survive contract termination.

14. Termination

Grounds for termination: [Material breach, repeated service failures, non-payment, sustained unsafe conditions, or mutual agreement.]

Advance notice period for termination: [Number] days.

Obligations upon termination: [Final service, payment, return of keys, records, or confidential items.]

15. Remedies for Breach

Remedies for breach of this Agreement include: [Compensation, service credits, reimbursement of losses, and possible contract re-negotiation.]

16. Force Majeure

Force majeure events (e.g., severe weather, local emergencies, pandemics per Rhode Island Department of Health guidance) will be handled as follows: [Suspension and resumption of service, and obligations during force majeure.]

17. Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of Rhode Island.

Any dispute arising under or related to this Agreement shall be subject to the exclusive jurisdiction of the courts located in Rhode Island.

The parties agree to first attempt to resolve any dispute through negotiation, then mediation, and if agreed, binding arbitration in Rhode Island.

18. Compliance with Laws

The Service Provider shall comply with all applicable federal, state, and local statutes, regulations, and ordinances.

19. Representations and Warranties

The Service Provider represents and warrants that it has the authority to enter into this Agreement, is in compliance with all applicable laws and licensing requirements, and has the ability to fulfill the services as described herein.

20. Permits and Regulatory Notices

The Service Provider holds all required permits and regulatory notices for operating a cleaning service in [City/Town], Rhode Island.

21. Records Retention

The Service Provider will maintain records of service logs, incident forms, and invoices as per Rhode Island business records retention laws.

22. Contract Modification

This Agreement may only be modified in writing, signed by both parties.

23. Waiver

No waiver of any provision of this Agreement shall be effective unless in writing and signed by the waiving party.

24. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

25. Electronic Signatures

This Agreement may be signed by electronic means in compliance with the Rhode Island Uniform Electronic Transactions Act.

26. Optional Clauses

Option A: Non-Solicitation: The Client agrees not to solicit or employ the Service Provider's staff during the term of this Agreement and for [Number] months following termination.

Option B: Customer Reviews/Referrals: The Client agrees to consider providing a review or referral for the Service Provider upon satisfactory completion of services.

Option C: Acknowledgment of Receipt of State-Required Notices: The Client acknowledges receipt of all state-required notices related to cleaning services in Rhode Island. [Specify Notices, if applicable.]

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Cleaning Service Provider Legal Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative]

[Client Legal Name]

By: [Client Signature]